SharePoint document management best practices

• Analyze existing documents. ...
• Create a flexible and easily extendable content type structure;
• Choose where and how to store documents in SharePoint;
• Create fields, sites, libraries and lists. ...
• Plan for permissions;
• Define and automate SharePoint document naming;

Can SharePoint be used as a document management system?

SharePoint is a great document management tool, but it requires a lot of work to maintain, especially for large and growing companies. You can use it effectively for a while by setting up an intuitive site structure and maintaining clear, logical content governance guidelines, but that will only take you so far.

What is the best way to organize files in SharePoint?

Some of the greatest document control best practices are to standardize document management, develop a document control policy, implement a document access policy, create multiple degrees of control for different sorts of documents, and provide a way for tracking document versions.