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:
EI JR

13-148Project Research

StudyReport on the Guidelinesfor the

Management of Safety for Construction

Works in Japanese ODA Projects

FinalReport

Samples of Practical Tool for Safety

Construction Management on Site

ÿVolume3/3ÿ

July2013

Japan International Cooperation Agency (JICA)

The Overseas Construction Association of Japan, Inc.

Composition of the Outcomes

The outcomes of the Project Research:“Study Report on the Guidelinesfor the Management of Safety for Construction Works in Japanese ODA Projects" are composed of the 3 volumes shownbelow. This volumeis the “Samples of Practical Tool for Safety Construction Management on Site"of

the reports. See each report, other than this, for the “Main Text," and “Guidelines(Preliminary

Draft)."

First of the 3 volumes:

Main Text

IntroductionBackground of Working out the Guidelines (Preliminary Draft)

Chapter 1Outline of the Field Study Results

Chapter 2Current Status of Safety Management in Construction Works in Advanced

Countries

Chapter 3Review on OtherGuidelines

Chapter 4Outline of the Guidelines for theManagement of Safety for Construction Works Chapter 5Considering the Operation Policy on the Guidelines

Second of the 3 volumes:

Guidelines(preliminary draft)

Chapter 1General Rules

Chapter 2Basic Policies for Safety Management

Chapter 3Contents of the “Safety Plan"

Chapter 4Contents ofthe“Method Statementson Safety" Chapter 5Technical Guideline for Safe Execution (by the Type of Work) Chapter 6Technical Guideline for Safe Execution (by the Type of Accident)

Third of the 3 volumes: This document.

Samples of Practical Tool for Safety Construction Management on Site

1ÿRisk Assessment Form

2ÿOperating Instructions

3ÿRecord of Meetings

4ÿWeekly & Monthly Report

5ÿSite Inspection Check Sheet

6ÿOccupational Safety & Health Management System

7ÿPartnership with Locals etc.

Table of Contents

iProject Research Study Report on the Guidelinesfor the Management of Safety for Construction Worksin Japanese ODA Projects

Final Report

Samples of Practical Tool for

Safety Construction Management onSite

%AETable of Contents%AE Page

1. Risk Assessment Form...........................................................................3

1.1 CaseExample 1-1........................................................................................3

1.2 CaseExample 1-2........................................................................................5

1.3 CaseExample 1-3........................................................................................9

1.4 CaseExample 1-4......................................................................................17

2. Operating Instructions........................................................................27

2.1 CaseExample 2-1......................................................................................27

2.2 CaseExample 2-2......................................................................................30

2.3 CaseExample 2-3......................................................................................33

2.4 CaseExample 2-4......................................................................................36

2.5 CaseExample 2-5......................................................................................41

2.6 CaseExample 2-6......................................................................................44

3. Record of Meetings...............................................................................47

3.1 CaseExample 3-1......................................................................................47

4. Weekly & Monthly Report.................................................................49

4.1 CaseExample 4-1......................................................................................49

4.2 CaseExample 4-2......................................................................................51

Table of Contents

ii4.3 CaseExample 4-3......................................................................................61

5. Site Inspection Check Sheet...............................................................63

5.1 CaseExample 5-1......................................................................................63

5.2 CaseExample 5-2......................................................................................66

6. Occupational Safety & Health Management System..................77

6.1 CaseExample 6-1......................................................................................77

6.2 CaseExample 6-2......................................................................................79

6.3 CaseExample 6-3......................................................................................89

6.4 CaseExample 6-4......................................................................................91

6.5 CaseExample 6-5......................................................................................93

6.6 CaseExample 6-6......................................................................................95

7. Partnership with Locals etc................................................................97

7.1 CaseExample 7-1......................................................................................97

7.2 CaseExample 7-2......................................................................................99

7.3 CaseExample 7-3....................................................................................102

7.4 CaseExample 7-4....................................................................................106

Preface

1Preface

This Safety Construction Management Booklet is the sequel to the educational material for construction workers drawn up inthe Study on Safety Management for ODA Construction Workin Japanese ODAProject, February2012. This booklet is to be available to personnelconcerned with ODA construction projects, especially the Contractors and the Engineers for the purpose of improving site control, periodical checkout and mitigating risksin order to ensure safety management. It is expected tobe used mainly as a reference material to overall controllers, personnelin charge of safety measures and head offices of contractors and engineers. We wish all entities concerned with the projects to utilizethe booklet for enhancing safety management awareness and promoting safety management activities in

ODA construction works.

July, 2013

1. Risk Assessment Form

31Risk Assessment Form

1.1Case Example 1-1

1)Outline

All possible hazards are listed for each type of work. Considering the effectto each stakeholder (including the Employer, the Contractor, the public, visitors, and young people),degreeof seriousness is reckonedin numerical value. Then, degreeof seriousness is multiplied by frequency rate to calculate the total risk of each type of work. Additionally, the risk rate after taking corresponding measureson risk control is re-calculated. If therisk rate is greater than the standardrate, this type of work cannotbe launcheddue to the site regulations.

2)Case Example

The Case Example 1-1is on the following page.

1. Risk Assessment Form

4Risk Assessment FormCase Example 1-1E

CON PUB VIS YP OTHER C F RR C F RR

E : Employer

VIS : Visitor

CON : Contractor

YP : Young People

PUB : Public

PROJECT

OCCUPATIONAL, HEALTH, SAFETY and REHABILITATION PLAN

People affected

Before

After Control

Risk Control Measures

Reference

Activities

Hazard

Consequence

RISK ASSESSMENT

APPLICABLE METHOD STATEMENT RISK ASSESSMENT PREPARED BY

(C)HEALTH & SAFETY CONSEQUENCE

S1 NEGLIGIBLE/NO EFFECT

S2 MINOR INJURIES

S3 MAJOR INJURIES

S4 FATALITIES

(C)ENVIRONMENTAL CONSEQUENCE

E1 NO EFFECT

E2 MINOR EFFECT

E3 MAJOR EFFECT

E4 IRREVERSIBLE

(F) FREQUIENCY

1 NEGLIGIBLE

2 UNLIKELY

3 LIKELY

4 PROBABLE

(RR)RISK RATING (CONSEQUENCE©xFREQUENCY(F))

1-4 0INSIGNIFICANT WORK PROCEED

5-8 ACCEPTABLE WORK PROCEED

9-12 SUBSTANTIAL WORK MUST NOT START

13-16 INTOLERABLE WORK MUST NOT START

1. Risk Assessment Form

51.2 Case Example 1-2

1)Outline

This is a feedback from the Contractor to the risk assessment prepared by the Engineer, an extract from the occupational safety and health documents which the Contractor submits to the Engineer. The Engineer's requestto manage occupational safety and health suitable for local regulations and environment is granted by the Contractor who states that the Safety Plan Document is reviewed accordingly. This is the case example, which shows both the Engineer and the Contractor acknowledge the importance of risk assessment and perform in coordination with each other.

2)Case Example

The Case Example 1-2 is on the following page.

1. Risk Assessment Form

6Risk Assessment FormCase Example 1-2 $`Date :

Rev.:

RFA Type:

Signed : Date :

Signed : Date :

ITEMSTATUS

1 2 3 4 5 6 7 8

REQUEST FOR APPROVAL (RFA)

To : The EngineerFrom : The Contractor

Reference in Contract :RFA Title :

Company :

Representative :

Submitted by :

EHS %¡ MEP %¡ QA/QC %¡ Engineering %¡

RFA has been produced by :

RFA has been reviewed by :Expected Work Start on :

Note: The attached Health and Safety Plan has been updated as per the comments received on Revision C of the same.

RFA Number [ ] Transmittal Ref:

Engineer's Representative

Name :

Engineer's Assistant

Name :

Approval Status :

A Approved, no exception taken. No re-submittal required. Proceed with manufacture fabrication and/or construction.

B Approved with Comment, incorporate comments, resubmit within 7 days. Proceed with manufacture, fabrication

and/or construction.

C Rejected, incorporate comments and re-submit. Do not proceed with manufacture, fabrication and/or construction.

COMMENTS

RFA has been approved by PM :Signed :

We enclose (1) set for your comments/approval

Received Date & Sign

ENGINEER'S APPROVAL / COMMENT (EAC)

Work Package :

S/C RFA No :

1. Risk Assessment Form

7Risk Assessment FormCase Example 1-2 $a

PROJECT NAME

PROJECT HEALTH & SAFETY PLAN

JV REPLY TO COMMENTS ON REV C

Please note the following in response to the comments received on revision C of MAR-0038. We have revised the previously

submitted documents as noted below and have enclosed the revised extracts for your review and approval.

ITEMCOMMENTSJV RESPONSE

1Person in-change of Emergencies on SiteProject Emergency Contact List updated and

attached in Section 19 of PEHSP

2Dust Prevention should be added under this

section.(Appendix 1 -EMP Section 8)Please see additional to Section 8 (8.1 & 8.2)

3User of phrase "if practicable" shall be deleted

under this section. (Appendix 1 -EMP Section

12)Has been deleted.

4Any description that can be expressed more

concretely shall take way. Eg. Wheel washing roller or spray nozzle (Appendix 1 -EMP Section 12)Wheel washing facilities (Wash Through) included with washing jet spray has been specified. We have thoroughly reviewed and updated the document and addressed the specific example.

5Water pollution mitigation-Surface Run-off -

AdditionalSection 12.2 Environmental Control Details has been added as requested and reiterated on control measures in surface run off.

6The word remain 'marine', Marine shall be

deleted.The word 'marine' has been removed from the

Risk assessment as shown in Appendix 1

Project Environmental Management Plan.

7Section 13-Risk Assessment

Requested to re-examine the RA based on

construction content and local conditionThese have been reviewed and updated, please see Appendix 1 Environmental

Management plan section13.

8You are requested to submit revised "Work

Method Statement for Environmental

Monitoring Works together with revised

Project Environmental Management Plan.Attached Revised "Work Method Statement for

Environmental Monitoring Works" and revised

Project Environmental Plan Rev D.

1. Risk Assessment Form

8Risk Assessment FormCase Example 1-2 $b

PROJECT NAME

PROJECT HEALTH & SAFETY PLAN

ITEMCOMMENTSJV RESPONSE

9The Environmental Manager has still not been

confirmed as of today. When can this key person be on boardThe resume of Environmental Manager has been approved by XXXon 02nd. July 2012.

Refer to XXX

No:

ISSUE AND REVISION COPNTROL

Rev.AmendmentSubmittal dateApproval DateApproval Status

AFirst Draft for9 comment22 Mar 129 Apr 12C

BRevised with changes

incorporating comments from

XXXand amendments to JV

operational health and safety procedures.7 Apr 124 May 12C

CRevised with changes

incorporating comments from

XXXand amendment to JV to

JV operational health and

Safety procedures.12 June 1225 June 12C

DRevised with changes

incorporating comments from

XXXand amendments to JV

operational health and safety procedures.4 July 12TBATBA

1. Risk Assessment Form

91.3 Case Example 1-3

1)Outline

First, all hazards are identified for each categoryof work(Excavation and Backfill, Working at Height, Operations for Heavy Machinery and for Electricity). Then, the effects of the hazards are consideredto rank risks of each type of work. Contents of specificmeasures such as wearing Personal Protective Equipment (PPE) ordevising work proceduresare to be filled in the last column (Case Example 1-3-1). Moreover, near miss incidents (i.e. potentially serious incidents) are also to be reported likewise more serious accidents in the same format (Case Example 1-3-2). Near miss incidents,which are more likely to occur, assubjects, more data will be collected for conducting an analysis on risk assessment.

2)Case Example

The case examples 1-3-1 and 1-3-2 are on the following pages.

1. Risk Assessment Form

10Risk Assessment FormCase Example 1-3-1 $`Project name

Health and Safety Plan

Appendix7: Sample of Risk Assessment and Management

Risk Assessment and Management

Project: Country:

Contractors Name:

Contract No.:

Task: Excavation and Backfill

Identify Hazard

(Potential to do harm)

Hazard effect

(if the Hazard is released) Risk

Ranking

Control Measures

(PPE, Procedures, etc.)

Recovery Measures

Approved: Name: Signature: Title:

Prepared: Name:

Signature: Title:

1. Risk Assessment Form

11Risk Assessment FormCase Example 1-3-1 $aProject name

Health and Safety Plan

Risk Assessment and Management

Project: Country: Contractors Name: Contract No.:

Task: Working at Height

Identify Hazard

(Potential to do harm)

Hazard effect

(if the Hazard is released) Risk

Ranking

Control Measures

(PPE, Procedures, etc.)

Recovery Measures

Approved: Name: Signature: Title:

Prepared: Name:

Signature: Title:

1. Risk Assessment Form

12Risk Assessment FormCase Example 1-3-1 $bAppendix7: Sample of Risk Assessment and Management

Project name

Health and Safety Plan

Risk Assessment and Management

Project: Country:

Contractors Name:

Contract No.:

Task: Heavy Lifting Operations

Identify Hazard

(Potential to do harm)

Hazard effect

(if the Hazard is released) Risk

Ranking

Control Measures

(PPE, Procedures, etc.)

Recovery Measures

1. Risk Assessment Form

13Risk Assessment FormCase Example 1-3-1 $cProject name

Health and Safety Plan

Risk Assessment and

Management

Project:

Country:

Contractors Name:

Contract No.:

Task: Electricity

Identify Hazard

(Potential to do harm)

Hazard effect

(if the Hazard is released)

Risk Ranking

Control Measures

(PPE, Procedures, etc.)

Recovery Measures

quotesdbs_dbs10.pdfusesText_16
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