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13-148Project Research
StudyReport on the Guidelinesfor the
Management of Safety for Construction
Works in Japanese ODA Projects
FinalReport
Samples of Practical Tool for Safety
Construction Management on Site
ÿVolume3/3ÿ
July2013
Japan International Cooperation Agency (JICA)
The Overseas Construction Association of Japan, Inc.Composition of the Outcomes
The outcomes of the Project Research:Study Report on the Guidelinesfor the Management of Safety for Construction Works in Japanese ODA Projects" are composed of the 3 volumes shownbelow. This volumeis the Samples of Practical Tool for Safety Construction Management on Site"ofthe reports. See each report, other than this, for the Main Text," and Guidelines(Preliminary
Draft)."
First of the 3 volumes:
Main Text
IntroductionBackground of Working out the Guidelines (Preliminary Draft)Chapter 1Outline of the Field Study Results
Chapter 2Current Status of Safety Management in Construction Works in AdvancedCountries
Chapter 3Review on OtherGuidelines
Chapter 4Outline of the Guidelines for theManagement of Safety for Construction Works Chapter 5Considering the Operation Policy on the GuidelinesSecond of the 3 volumes:
Guidelines(preliminary draft)
Chapter 1General Rules
Chapter 2Basic Policies for Safety Management
Chapter 3Contents of the Safety Plan"
Chapter 4Contents oftheMethod Statementson Safety" Chapter 5Technical Guideline for Safe Execution (by the Type of Work) Chapter 6Technical Guideline for Safe Execution (by the Type of Accident)Third of the 3 volumes: This document.
Samples of Practical Tool for Safety Construction Management on Site1ÿRisk Assessment Form
2ÿOperating Instructions
3ÿRecord of Meetings
4ÿWeekly & Monthly Report
5ÿSite Inspection Check Sheet
6ÿOccupational Safety & Health Management System
7ÿPartnership with Locals etc.
Table of Contents
iProject Research Study Report on the Guidelinesfor the Management of Safety for Construction Worksin Japanese ODA ProjectsFinal Report
Samples of Practical Tool for
Safety Construction Management onSite
1. Risk Assessment Form...........................................................................3
1.1 CaseExample 1-1........................................................................................3
1.2 CaseExample 1-2........................................................................................5
1.3 CaseExample 1-3........................................................................................9
1.4 CaseExample 1-4......................................................................................17
2. Operating Instructions........................................................................27
2.1 CaseExample 2-1......................................................................................27
2.2 CaseExample 2-2......................................................................................30
2.3 CaseExample 2-3......................................................................................33
2.4 CaseExample 2-4......................................................................................36
2.5 CaseExample 2-5......................................................................................41
2.6 CaseExample 2-6......................................................................................44
3. Record of Meetings...............................................................................47
3.1 CaseExample 3-1......................................................................................47
4. Weekly & Monthly Report.................................................................49
4.1 CaseExample 4-1......................................................................................49
4.2 CaseExample 4-2......................................................................................51
Table of Contents
ii4.3 CaseExample 4-3......................................................................................61
5. Site Inspection Check Sheet...............................................................63
5.1 CaseExample 5-1......................................................................................63
5.2 CaseExample 5-2......................................................................................66
6. Occupational Safety & Health Management System..................77
6.1 CaseExample 6-1......................................................................................77
6.2 CaseExample 6-2......................................................................................79
6.3 CaseExample 6-3......................................................................................89
6.4 CaseExample 6-4......................................................................................91
6.5 CaseExample 6-5......................................................................................93
6.6 CaseExample 6-6......................................................................................95
7. Partnership with Locals etc................................................................97
7.1 CaseExample 7-1......................................................................................97
7.2 CaseExample 7-2......................................................................................99
7.3 CaseExample 7-3....................................................................................102
7.4 CaseExample 7-4....................................................................................106
Preface
1Preface
This Safety Construction Management Booklet is the sequel to the educational material for construction workers drawn up inthe Study on Safety Management for ODA Construction Workin Japanese ODAProject, February2012. This booklet is to be available to personnelconcerned with ODA construction projects, especially the Contractors and the Engineers for the purpose of improving site control, periodical checkout and mitigating risksin order to ensure safety management. It is expected tobe used mainly as a reference material to overall controllers, personnelin charge of safety measures and head offices of contractors and engineers. We wish all entities concerned with the projects to utilizethe booklet for enhancing safety management awareness and promoting safety management activities inODA construction works.
July, 2013
1. Risk Assessment Form
31Risk Assessment Form
1.1Case Example 1-1
1)Outline
All possible hazards are listed for each type of work. Considering the effectto each stakeholder (including the Employer, the Contractor, the public, visitors, and young people),degreeof seriousness is reckonedin numerical value. Then, degreeof seriousness is multiplied by frequency rate to calculate the total risk of each type of work. Additionally, the risk rate after taking corresponding measureson risk control is re-calculated. If therisk rate is greater than the standardrate, this type of work cannotbe launcheddue to the site regulations.2)Case Example
The Case Example 1-1is on the following page.
1. Risk Assessment Form
4Risk Assessment FormCase Example 1-1E
CON PUB VIS YP OTHER C F RR C F RRE : Employer
VIS : Visitor
CON : Contractor
YP : Young People
PUB : Public
PROJECT
OCCUPATIONAL, HEALTH, SAFETY and REHABILITATION PLANPeople affected
Before
After Control
Risk Control Measures
Reference
Activities
Hazard
Consequence
RISK ASSESSMENT
APPLICABLE METHOD STATEMENT RISK ASSESSMENT PREPARED BY
(C)HEALTH & SAFETY CONSEQUENCES1 NEGLIGIBLE/NO EFFECT
S2 MINOR INJURIES
S3 MAJOR INJURIES
S4 FATALITIES
(C)ENVIRONMENTAL CONSEQUENCEE1 NO EFFECT
E2 MINOR EFFECT
E3 MAJOR EFFECT
E4 IRREVERSIBLE
(F) FREQUIENCY1 NEGLIGIBLE
2 UNLIKELY
3 LIKELY
4 PROBABLE
(RR)RISK RATING (CONSEQUENCE©xFREQUENCY(F))1-4 0INSIGNIFICANT WORK PROCEED
5-8 ACCEPTABLE WORK PROCEED
9-12 SUBSTANTIAL WORK MUST NOT START
13-16 INTOLERABLE WORK MUST NOT START
1. Risk Assessment Form
51.2 Case Example 1-2
1)Outline
This is a feedback from the Contractor to the risk assessment prepared by the Engineer, an extract from the occupational safety and health documents which the Contractor submits to the Engineer. The Engineer's requestto manage occupational safety and health suitable for local regulations and environment is granted by the Contractor who states that the Safety Plan Document is reviewed accordingly. This is the case example, which shows both the Engineer and the Contractor acknowledge the importance of risk assessment and perform in coordination with each other.2)Case Example
The Case Example 1-2 is on the following page.
1. Risk Assessment Form
6Risk Assessment FormCase Example 1-2 $`Date :
Rev.:RFA Type:
Signed : Date :
Signed : Date :
ITEMSTATUS
1 2 3 4 5 6 7 8REQUEST FOR APPROVAL (RFA)
To : The EngineerFrom : The Contractor
Reference in Contract :RFA Title :
Company :
Representative :
Submitted by :
EHS %¡ MEP %¡ QA/QC %¡ Engineering %¡
RFA has been produced by :
RFA has been reviewed by :Expected Work Start on :Note: The attached Health and Safety Plan has been updated as per the comments received on Revision C of the same.
RFA Number [ ] Transmittal Ref:
Engineer's Representative
Name :
Engineer's Assistant
Name :
Approval Status :
A Approved, no exception taken. No re-submittal required. Proceed with manufacture fabrication and/or construction.
B Approved with Comment, incorporate comments, resubmit within 7 days. Proceed with manufacture, fabrication
and/or construction.C Rejected, incorporate comments and re-submit. Do not proceed with manufacture, fabrication and/or construction.
COMMENTS
RFA has been approved by PM :Signed :
We enclose (1) set for your comments/approval
Received Date & Sign
ENGINEER'S APPROVAL / COMMENT (EAC)
Work Package :
S/C RFA No :
1. Risk Assessment Form
7Risk Assessment FormCase Example 1-2 $a
PROJECT NAME
PROJECT HEALTH & SAFETY PLAN
JV REPLY TO COMMENTS ON REV C
Please note the following in response to the comments received on revision C of MAR-0038. We have revised the previously
submitted documents as noted below and have enclosed the revised extracts for your review and approval.
ITEMCOMMENTSJV RESPONSE
1Person in-change of Emergencies on SiteProject Emergency Contact List updated and
attached in Section 19 of PEHSP2Dust Prevention should be added under this
section.(Appendix 1 -EMP Section 8)Please see additional to Section 8 (8.1 & 8.2)3User of phrase "if practicable" shall be deleted
under this section. (Appendix 1 -EMP Section12)Has been deleted.
4Any description that can be expressed more
concretely shall take way. Eg. Wheel washing roller or spray nozzle (Appendix 1 -EMP Section 12)Wheel washing facilities (Wash Through) included with washing jet spray has been specified. We have thoroughly reviewed and updated the document and addressed the specific example.5Water pollution mitigation-Surface Run-off -
AdditionalSection 12.2 Environmental Control Details has been added as requested and reiterated on control measures in surface run off.6The word remain 'marine', Marine shall be
deleted.The word 'marine' has been removed from theRisk assessment as shown in Appendix 1
Project Environmental Management Plan.
7Section 13-Risk Assessment
Requested to re-examine the RA based on
construction content and local conditionThese have been reviewed and updated, please see Appendix 1 EnvironmentalManagement plan section13.
8You are requested to submit revised "Work
Method Statement for Environmental
Monitoring Works together with revised
Project Environmental Management Plan.Attached Revised "Work Method Statement forEnvironmental Monitoring Works" and revised
Project Environmental Plan Rev D.
1. Risk Assessment Form
8Risk Assessment FormCase Example 1-2 $b
PROJECT NAME
PROJECT HEALTH & SAFETY PLAN
ITEMCOMMENTSJV RESPONSE
9The Environmental Manager has still not been
confirmed as of today. When can this key person be on boardThe resume of Environmental Manager has been approved by XXXon 02nd. July 2012.Refer to XXX
No:ISSUE AND REVISION COPNTROL
Rev.AmendmentSubmittal dateApproval DateApproval StatusAFirst Draft for9 comment22 Mar 129 Apr 12C
BRevised with changes
incorporating comments fromXXXand amendments to JV
operational health and safety procedures.7 Apr 124 May 12CCRevised with changes
incorporating comments fromXXXand amendment to JV to
JV operational health and
Safety procedures.12 June 1225 June 12C
DRevised with changes
incorporating comments fromXXXand amendments to JV
operational health and safety procedures.4 July 12TBATBA1. Risk Assessment Form
91.3 Case Example 1-3
1)Outline
First, all hazards are identified for each categoryof work(Excavation and Backfill, Working at Height, Operations for Heavy Machinery and for Electricity). Then, the effects of the hazards are consideredto rank risks of each type of work. Contents of specificmeasures such as wearing Personal Protective Equipment (PPE) ordevising work proceduresare to be filled in the last column (Case Example 1-3-1). Moreover, near miss incidents (i.e. potentially serious incidents) are also to be reported likewise more serious accidents in the same format (Case Example 1-3-2). Near miss incidents,which are more likely to occur, assubjects, more data will be collected for conducting an analysis on risk assessment.2)Case Example
The case examples 1-3-1 and 1-3-2 are on the following pages.1. Risk Assessment Form
10Risk Assessment FormCase Example 1-3-1 $`Project name
Health and Safety Plan
Appendix7: Sample of Risk Assessment and ManagementRisk Assessment and Management
Project: Country:Contractors Name:
Contract No.:
Task: Excavation and Backfill
Identify Hazard
(Potential to do harm)Hazard effect
(if the Hazard is released) RiskRanking
Control Measures
(PPE, Procedures, etc.)Recovery Measures
Approved: Name: Signature: Title:Prepared: Name:
Signature: Title:
1. Risk Assessment Form
11Risk Assessment FormCase Example 1-3-1 $aProject name
Health and Safety Plan
Risk Assessment and Management
Project: Country: Contractors Name: Contract No.:Task: Working at Height
Identify Hazard
(Potential to do harm)Hazard effect
(if the Hazard is released) RiskRanking
Control Measures
(PPE, Procedures, etc.)Recovery Measures
Approved: Name: Signature: Title:Prepared: Name:
Signature: Title:
1. Risk Assessment Form
12Risk Assessment FormCase Example 1-3-1 $bAppendix7: Sample of Risk Assessment and Management
Project name
Health and Safety Plan
Risk Assessment and Management
Project: Country:Contractors Name:
Contract No.:
Task: Heavy Lifting Operations
Identify Hazard
(Potential to do harm)Hazard effect
(if the Hazard is released) RiskRanking
Control Measures
(PPE, Procedures, etc.)Recovery Measures
1. Risk Assessment Form
13Risk Assessment FormCase Example 1-3-1 $cProject name
Health and Safety Plan
Risk Assessment and
Management
Project:
Country:
Contractors Name:
Contract No.:
Task: Electricity
Identify Hazard
(Potential to do harm)Hazard effect
(if the Hazard is released)Risk Ranking
Control Measures
(PPE, Procedures, etc.)Recovery Measures
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