Event-Planning-Checklist.pdf - Equipment
EVENT PLANNING CHECKLIST. Facilities: • Location(s) reserved. • Rain site Equipment/ Furniture/ AV: • Tables. • Chairs. • Stage. • Projector/Computer.
EVENT MANAGEMENT CHECKLIST
EQUIPMENT. Lectern. Podium. Public address system. Microphone(s): Neck podium
EVENT PLANNING GUIDE
Discuss risk management and determine what safety procedures you will follow. Order tents tables
Indoor Event Planning Checklist For RSOs: Student Center
Pay attention to the equipment fees. Tell us your AV Needs. Wireless Microphones/Microphone Stands. (Special Use Spaces and Large Meeting. Rooms only).
Outdoor Event Planning Checklist
Sep 20 2022 Registered Student Organizations and Georgia Tech Departments may request. Student and Campus Event Centers equipment to be used in other ...
SAMHSA
Line up backup speakers in case a last- minute replacement is needed. Identify who will be responsible for activities including: • Transport of supplies to the
Event Planning Venue Checklist
What AV if any
Holding Inclusive Events: A Guide to Accessible Event Planning
event. • Provide a list of local medical equipment stores with rental fees. (for commodes hoyer lifts
Student Organization Event Planning Checklist
Student Organization Event Planning Checklist. If you need support in planning Audio/Visual Equipment needs (if necessary) ...
EVENT PLANNING GUIDE/CHECKLIST
EVENT PLANNING GUIDE/CHECKLIST. OVERALL Create committees to share in the work of planning and implementing the event. ... Inventory equipment needs.
Holding Inclusive Events:A Guide to Accessible Event Planning
This guide includes an accessibility checklist and a sample accommodations (for commodes hoyer lifts
Event Planning Venue Checklist
What AV if any
Event Planning Checklist
Aug 29 2021 ? Create a detailed plan for the concession stand. ? Promote your event with local media
PCC Event Planning Checklist * not available from PCC Bu
Facilities/Equipment. ? Meeting/reception room rental. ? Overnight accommodations. Rental of: ? Chairs. ? Tables. ? Props *. ? Lectern. ? Tent *.
Event Checklist
Master Event Checklist. Facility-Indoor Kitchen Facility-available equipment location
Facilities: Service Personnel: Equipment/ Furniture/ AV: Publicity
EVENT PLANNING CHECKLIST. Facilities: • Location(s) reserved. • Rain site reserved. • Set-up diagram created. • Set Up Time Needed: • Reserved parking.
EVENT PLANNING CHECKLIST
the event and the event planning checklist equipment for free or reduced costs for student organizations to use for their events. Equipment.
Student Organization Event Planning Checklist
If you need support in planning your event please contact the Office of Student Engagement at Audio/Visual Equipment needs (if necessary) ...
Event Planning Checklist
Task to Be Completed. Due Date. Assigned To. Date Completed. Order A/V Equipment (if not included in room reservation). Speakers. Microphones. Lighting.
EVENT PLANNING GUIDE/CHECKLIST
OVERALL
Determine concept/theme for event
Designate a coordinator
Create committees to share in the work of planning and implementing the event.Suggested committees include:
Publicity
Food Entertainment and activities
Setup Cleanup
Evaluate goals and expected outcomes
Determine rules and regulations for event in the accordance with the appropriate city and state rules and regulationsCollect appropriate permits
Designate a day and time
Anticipate attendance - does the space have room for activities and participants?Secure site
Check for potential conflicts with other events
Confirm date with key participants
Set rain date if applicable
Anticipate alternate location, set-up and transportation Put everything in writing: contracts, booth agreements, supplier agreements, etc.FINANCE CHECK LIST
Identify resources and develop budget
Inventory equipment needs
Determine sponsorship opportunities
Identify in-kind services
Arrange payment and billing procedures
Determine event insurance needs
LOGISTICS
Site plan
Accessibility plan
Portable restroom facilities (150 guests per portable unit)Parking and transportation plan
Public
Vendors
VIPStaff / volunteers Valet
Performers
Bicycle
OtherDetermine needs
- Rental equipment:Stages
Chairs
Refrigeration
Audio / visual
PowerTents / canopies Fencing
Barricades
Signage
Tables
Communication
equipment - Building needs - Power needs and distribution - Emergency vehicle access - Security needsSetup / tear-down schedule
Trash and recycling
First aid
Water station(s)
Policies: lost child, communications
Command post / emergency procedures
Onsite money collection
Site preparation - mow grass, plow snow, etc.
Decorations
Pre and post-event walk through
PROMOTIONS
Send invitations 3 weeks in advance of event
Contact media if applicable
For an official invitation to the Mayor, City Council and other City officials, contactSarah Kane
in theCity Manager's Office at
970-416-2447.
Create posters, flyers, banners, brochures, nametags, gift bags, news releases, etc.Specific information includes:
Date TimeLocation
Cost Activities
Who to call for more information
VENDORS / CONCESSIONAIRES
Determine what types are appropriate
Food / beverage
Merchandise and services
Community organizations
Children's activities
Arts - visual and performing
Hands-on activities
Beer / wine
OtherRecruit vendors
Arrange for equipment
Alert vendors of necessary permits and sales tax licensesDetermine financial methods on site
Survey vendors after event
Determine setup / tear-down procedures
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