Structure of a 10-minute Oral Scientific Presentation PDF

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Structure of a 10-minute Oral Scientific Presentation

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Structure of a 10-minute Oral Scientific Presentation • Title

• Background • Methods • Results • Discussion • Acknowledgments • Question and answer period

Title Slide (10-15 sec)

• Title should include - Subject - Location - Time period

• Your name • Your affiliation • Appropriate logos • Say "Good morning / afternoon / evening"

Advanced Meds 490 Oral Presentations

USC undergraduate student

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Background (1-2 min)

• Usually a few slides

• Engage audience • Set stage for outbreak investigation • Provide rationale for planned study • Essential information (only) about project • Establish relevance to health • Include a slide describing study objectives

Methods (1-2 min)

• Usually a few slides

• Describe study design(s) • Describe study groups and why selected • Say what laboratory tests were used

Results (3-4 min)

• Usually several slides • Emphasize most important findings • Describe characteristics of study participants, animal cohort, etc • Include descriptive results and analytic results • Use mixture of text, tables, figures, photos as appropriate to your data

Discussion (2-3 min)

• Interpretation of findings - Don't repeat results - Prioritize findings from most to least important - Link findings to study objectives - Put findings into context with previous studies

• Limitations slide (only the important ones) • Conclusions slide(s) based on your findings • Recommendations slide(s) - Directions for future studies

Acknowledgments (10-15 sec)

• Recognize coauthors and contributors • Same logos as on title slide • Your last words = "Thank You"

Creating Effective Slides

Effective Slides...

• Are uncluttered, clear, visible • Don't distract the audience • Use informative titles

- "Characteristics of Study Participants" - "Risk Factors for Illness" - Not "Results 1, "Results 2"

• Use bolded, sans serif font (Arial, Tahoma) • Have simple, high-contrast, consistent color schemes

Color-Blind "Friendly" Presentations

• Avoid red-green color combinations • If must use red, use yellowish red (R=255 / G=82 / B=0) instead of pure red

• Avoid red characters / lines on dark background • Make text and lines as big or thick as practical • Use high-contrast color scheme

Recommended Fonts and Sizes

• Sans serif font, all titles and text bolded • For Arial (bolded):

- Titles 36 pt - Main bullets 28 pt - Sub-bullets 28 pt if room, otherwise 24 pt - Avoid sub-sub bullets (re-format)

• Keep text / title size consistent across slides

- Stop PowerPoint from changing text size as you type - Go to Tools, AutoCorrect - Uncheck "Autofit body/title text to placeholder"

Effective Text Slides

• Order of slide text matches order of script • Key words only, not complete sentences • 8-10 lines maximum • Bulleted text better than numbered items in most cases • Parallel structure (all verbs, all nouns, etc)

Things to Avoid

• Visual clutter from too many colors

• Unbolded, serif font like Times New Roman • ALL CAPS (HARD ON THE EYES) • Pseudo-3D charts and graphs • Animation (no flying objects; slide builds=OK) • Clip art that serves no purpose • Unnecessary grid lines in figures • Necessary lines that are too thin • All PowerPoint design templates

Photos and Clip Art - Tips

• Should serve a purpose

• No copyrighted materials without permission • No photos of identifiable people unless release • No photos of your kids or your pets • Clip art cautions

- Simplest is most effective - Check in Slide Show to make sure it is not animated

Tips on Delivering Oral Presentations

Preparation Tips

• Use script, flesh out bullet pts into sentences • Practice is the key to making sure it doesn't sound scripted • Print your script in large enough type (14-16 pt) - Check script size in Notes Master or Notes view - Print one slide and accompanying script per page • Time your presentation • If you used "Rehearse slide timings" feature, go to Slide Show, Set Up Show, and uncheck "Advance slides using timings if present"

Delivery Tips

• Get there early

• Don't start speaking until ready • Speak slowly and with sufficient volume • Don't turn your back on your audience • Check that the correct slide is projecting • Use microphone correctly • Be careful with humor • Explain charts / graphs before giving point • Explain associations clearly • Pause before advancing to next slide

Reasons Not to Use a Laser Pointer

• Have to turn away from audience to use it • Some projection screens absorb the laser, so audience in room cannot see it

• Color-blind people can't see it (red) • Can become a crutch • If your hands are shaking, pointer will show it • Alternatives:

- Building "pointers" into slides - Using computer cursor (arrow)

Question & Answer Period: Don'ts

• Don't fumble for extra slides

• Don't be defensive even if question hostile • Don't ask "Did that answer your question?" • Don't thank the questioner for the question • Don't rate the question • Don't back away from the podium as if poison • Don't hang on to podium as if life-preserver

Take-Home Messages

• Decide type of data and the point you want to convey, then choose the visual accordingly (text, table, graph, chart, etc.)

• Well organized, practiced presentation with clear, effective slides (when used) reinforces your message and helps you communicate effectively • Good science is more important than glitz

THANK YOU!

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[PDF] Structure of a 10-minute Oral Scientific Presentation