[PDF] Business Letter—Block Format





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Examples of Business Documents Dr. Nordell

BUSINESS LETTER - BLOCK FORMAT

WITH MIXED

PUNCTUATION

February 15, 2003

Ms. Jane M. Smith, President

Visual Concepts, Inc.

543 South Park Avenue

Lincoln, NE 65432

Dear Ms. Smith:

SUBJECT:

BUSINESS LETTER,

BLOCK LETTER STYLE This letter illustrates block letter style. This style is easy to format and is commonly used in business

writing. All typed lines begin at the left margin. This business letter contains a pre-printed letterhead. Key the date 2-10 lines below the letterhead, depending on the message length, to balance the letter

vertically on the page. Another way to achieve the balance is to vertically center the letter on the page. Key the inside address a QS (4 Enters) below the date line. If a subject line is included, it appears two

lines (DS) below the salutation and two lines above the first message line. The word "SUBJECT" is

optional. Most readers will recognize a statement in this position as the subject without an identifying

label because it is in all capital letters.

Single space

(SS) the body paragraphs, and double space (DS) between paragraphs.

Double space after the last line of the message body down to the complimentary close. QS (4 Enters) after

the complimentary close to the writer's name and title. Insert typist's initials (only when the keyboarder

and the writer are not the same person) two spaces below the last line of the signature block. If any

enclosures are included with the letter, an enclosure notation (Enclosure) is placed below the reference

initials. If a copy needs to be sent to someone else, include that below enclosure.

Sincerely,

John M. Doe

Graphics Designer

xx

Enclosure Start date line 2-10 lines below the

letterhead. Usually 6-9 lines below the top margin

The inside address is

typed a QS (4 Enters) below the date line.

The Salutation is typed a double space (DS)

below the inside address

Type subject line a DS below salutation

Complimentary close should be typed a DS

below the body

Use a comma after the complimentary

close when using mixed punctuation

Reference initial

s are typed a double space below the writer's name and title.

Typist's

initials are typed in lower case.

An Enclosure notation is used if something is included with the letter Type the author's name and title a QS

below the complimentary close

Mixed Punctuation: Colon after the

salutation and a comma after the complimentary close Body paragraphs should be SS with DS between paragraphs All

Business Documents: Use single

line spacing and 0 pt. spacing before and after paragraphs.

Examples of Business Documents Dr. Nordell

BUSINESS LETTER - MODIFIED BLOCK FORMAT

WITH BLOCKED PARAGRAPHS

AND OPEN

PUNCTUATION

February 15, 2002

Mr. James E. Anderson

Anderson, Ryan, & Sweeney

1402 Connecticut Avenue

Washington, DC 20510

Dear Mr. Anderson

SUBJECT: BUSINESS LETTER, MODIFIED BLOCK LETTER STYLE

The modified block letter with block paragraphs includes features similar to those of the block letter with

the exception of the positioning of the date line, the complimentary close, and the writer's name and title.

The date is typed beginning at the horizontal center of the page and aligned with the complimentary close

and signature block.

Before

typing the document, set a tab at the horizontal midpoint . Press tab once to type the date line, complimentary close, writer's name, and writer's title. Key the date 2-10 lines below

the letterhead, depending on the message length, to balance the letter vertically on the page. QS (4 Enters)

after the date line down to the inside address.

The subject line as it is typed here begins at the left margin. If an attention line had been used, it would

also have been positioned at the left margin. Any special mailing and han dling notations would appear at the left, two lines above the first line of the inside address.

The inside address, salutation, and

body paragraphs arequotesdbs_dbs7.pdfusesText_5
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