150+ Useful Email Phrases That Will Make Your Life Easier
A1 Being social A2 Emailing first A3 Replying A4 Apologizing B Body Lines B1 Attachments and information B2 Requests and enquiries B3 Asking for clarifications B4 Sharing information B5 Getting and giving approval B6 Scheduling b7 Giving bad news C Closing Lines
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WRITING STRUCTURE FORMAL EMAILS
FORMAL EMAILS WRITING STRUCTURE Introduction There are different ways of starting an email but any email should always start with a greeting The most appropriate options are: Dear Mr/Mrs/Ms (surname of the recipient e g Mr Hill) Dear Sir/Madam (if you don’t know the name of the recipient) To whom it may concern (when writing more generally)
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SENDING PROFESSIONAL EMAILS
An in-mail example of the professional email anatomy This includes visual examples of an email and its parts accompanied by what makes it successful
How long should an email be?
A golden rule for writing an email is that shorter is generally better. Writing a five-sentence email on a regular basis is normal. Writing a lengthy one-page email on occasion might be warranted.
What are some examples of emailing?
Examples of types of emails you’d craft when looking for internships, jobs, following up or staying in touch, reaching out for the first time or negotiating salaries. Common terms associated with emailing, where you might find them and when to use them. The subject of an email describes its content and attachments in as few words as possible.
How do you write a formal email?
Use formal vocabulary and sentence structure. Do NOT use slang. Proofread the email at least twice and get a second opinion if possible. State whether the sentence would be classified as either formal or informal. If informal, change it to formal. Example: Hi y’all! ) I am pleased to inform you that you have won our grand prize. _____________
Is it normal to write a 5 sentence email?
Writing a five-sentence email on a regular basis is normal. Writing a lengthy one-page email on occasion might be warranted. Writing a five-page email with any regularity is a completely different story and people might start to think you are losing your mind or have way too much free time.
06 Email Anatomy
An in-mail example of the professional email anatomy. This includes visual examples of an email and its parts, accompanied by what makes it successful.
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16 Stages of Process
A step-by-step list of when to send what type of e-mail
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17 Email Glossary
Common terms associated with emailing, where you might find them and when to use them.
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FEW GUIDELINES
Always use a subject line The subject of an email describes its content and attachments in as few words as possible. Make your subject short and concise— you will have the opportunity to expand upon this in the email’s body. Use a professional greeting Don’t forget to say hello. If you know the name of the person you are contacting address them spe
Best,
Name Here Major ‘Graduation Year Website Link Email@email.com
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Cc and Bcc
Bcc stands for blind carbon copy. The Bcc field should be used when the group of receivers don’t know each other. Cc stands for carbon copy. The Cc field should be used when all of the receivers know each other and need to be on the same page.
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Subject line
Your email subject line serves as the first impression to your receiver that tells them what your email is about. The best subject lines are short,clear, descriptive, and give the reader a reason to explore your message further.
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Signatures
An email signature is the sender’s name signed or typed at the end of an email that states who you are followed by your contact information. Signatures make it easy for the receiver to get in touch with you.
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Links
A link in the email can be used to direct employers or connections to your website, portfolio or other professional related content. When including links, it’s helpful to embed it as a hyperlink within your signature.
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Attachments
An attachment is a file attached to an email message. Be mindful of your attachment file size— if it’s too large, your receiver might have trouble opening it It’s typically a good rule of thumb to only send attachments, like a resume or cover letter, when asked.
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EMAIL SCENARIOS
Here are a several e-mail examples to help guide you with your e-mail writing. They’re presented in Before, During, After, and Other sections. Each example will have the specific situation the e-mail is meant for, a potential subject line you can use, and the example e-mail content itself. Don’t restrict yourself to the subject lines or writing pro
Before Applying/Meeting
SCENARIO: Alumni informational interview request/studio visit POTENTIAL SUBJECT LINE: MICA Alum reaching out Hi , I hope you are doing well. I’m a sophomore major at MICA and a student of , whom I understand you know as well. I’m reaching out because I’m at a crossroads in my life, and am b
POTENTIAL SUBJECT LINE: MICA Student looking for guidance
Dear < alumni’s name >, I hope this message finds you well I am a at MICA, and a student of , who I understand you know as well. My own work has been moving toward , so I was very inspired when I heard about the career you have had since your time at MICA. Your portfolio is go
During the process
SCENARIO: E-mail applying to a posted Internship with e-mail cover letter POTENTIAL SUBJECT LINE: Application for - Resume Submission Hi < contact’s name >, Please accept my application for the role. Having a fervor for diverse storytelling and my passion for journalism design, I am excited at the prospect of l
SCENARIO: Email applying to internship with cover letter attachment
POTENTIAL SUBJECT LINE: Thanks/Application in Hello My name is Andrew and I’m finishing up my last semester as an Animation/VFX major at Maryland Institute College of Art in Baltimore. I am very interested in I am efficient in Beyond the technicals, I am
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Various Forms of Follow-Up
SCENARIO: See if you should reach out to anyone in addition to main contact POTENTIAL SUBJECT LINE: 's Friend/Reaching out Hi [Introduce yourself] . met you at a last week and recommended I reach out to you because I’m finishing up my last year
POTENTIAL SUBJECT LINE: Application Inquiry
Hi < contact’s name >, I am following up on the application I sent last Tuesday for the Please let me know if there is anything else you would like me to send your way, or anyone else you suggest I connect with and/or send my materials to directly. I’m excited at the prospect of joining your team. Best, [ E-mail Signature +
POTENTIAL SUBJECT LINE: Thank you for your consideration
Hello Thank you so much for considering me for the role. I truly enjoyed getting to know your team through the process. Although I wasn’t selected for this position, I would love to stay in touch. I hope you will keep me in mind for future opportunities. I also welcome any feedback you may have for me so that I can put
POTENTIAL SUBJECT LINE: Thank you/Questions
Hello < contact’s name > , I am grateful for the opportunity to work for you in the role for This position really excites me and I would love to be a part of your team. There are a few questions i hope to clarify before confirming my acceptance and I would love the opportunity to talk with you to discuss in pers
Hi < contact’s name > , I’m so excited about the possibility of working for Thank you so much for considering me. I think I will really be able to make an impact on I wanted to be transparent about something that’s developed this week. I’ve received another job offer, and while
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POTENTIAL SUBJECT LINE: Thank you/Friday ok?
Hi < contact’s name > , I am so grateful for the offer and excited about the possibility of joining I know you want my response by Thursday, however, I have one final conversation booked this week with another company, and I’d like to see it through. Can I get back to you on with my decision? Thanks, [ E-mail Signature + Co
Hello < contact’s name > , Thanks again for the offer. I’m very excited about I’ve been looking at my budget as well as doing some research on similar positions, and I would feel more comfortable if the salary were in the Is there any room to negotiate? Thank you, [ E-mail Signature + Co
SCENARIO: Staying in touch after graduation POTENTIAL SUBJECT LINE: Great to meet you
Hi < contact’s name > , This is from the Maryland Institute College of Art. I’m reaching back out to let you know I graduated and share with you my It was such a pleasure meeting you You’ve been a great source in giving me confidence and inspiration. I hope I can contin
POTENTIAL SUBJECT LINE: Thanks/Fun link
Hi < contact’s name > , Thank you again for meeting with me back in February. Hearing about your journey really put me at ease, and gives me so much inspiration about what’s to come. I just wanted to reach back because I stumbled upon this that reminded me of our conversation about Perhaps you’ve seen it?
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Social Media Messaging
SCENARIO: LinkedIn connection message after seeing their profile
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MESSAGE CONTENT:
I stumbled upon your profile and see you also went to MICA. I’m a sophomore and a student of I’m so impressed with what you are doing and would love to stay connected. SCENARIO: LinkedIn connection message after a talk/event MESSAGE CONTENT: Hello Chris, thank you for coming to visit MICA and sharing
Email Format: Salutation: The salutation of a formal email is similar to the salutation of a letter. When writing to someone you do not know by name
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150+ Useful Email Phrases That Will Make Your Life Easier
Would you like personalized training on Business Emails? I am writing to you about our last meeting/your presentation yesterday/our next event.
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Writing a Formal Letter
Formal letter writing is undoubtedly one of the most challenging types of letter format. When putting it together often you are addressing a person or
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Business Email: Language Structure and Style
I have attached my job application covering letter and resume. First of all here's an example of a typical email whose purpose is to enquire.
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Email Etiquette
Email is still a formal correspondence of your email is appropriate for virtual ... or portable document format (pdf) to ensure compatibility ...
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Writing a Business Letter
The most widely used business letter formats are full block and modified block. You can also use the memo format which is a form of business correspondence
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Plain English Campaign: Writing business emails
Here are two email examples. The first contains all the worst aspects of a bad business email. The second shows you a good example template you might want to
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Corporate Emails in English: brief Contexts and Language
Writing Styles. Context. Language. Formal / Neutral. Informal. Example phrases. Thank you for your email received. 12 Feb. With regard/reference to .
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Salina
See next slide for examples. Page 6. Reader-Centered E-mail Etiquette. DO. Dear
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Writing a Formal Letter
Formal letter writing is undoubtedly one of the most challenging types of letter format. When putting it together often you are addressing a person or
polished, professional email is now a critical skill both in college and the workplace Below are Email Format: http://www menlo edu/uploads/ academics/DICTION__STYLE pdf
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Corporate Emails in English: brief Contexts and Language
2016 — Business / Commercial 5 1 8 4 Writing Styles Context Language Formal / Neutral Informal Example phrases I am attaching our current catalogue and price lit as a pdf file
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Email Etiquette - Mississippi State University
s still a formal correspondence or portable document format ( pdf ) to ensure compatibility
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Email writing - Oxford University Press
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HOW TO WRITE EMAILS AND LETTERS
2017 — Professional Development – Emails and Letters SAMPLE EMAIL Thank you very
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150+ Useful Email Phrases That Will Make Your Life - HubSpot
ou like personalized training on Business Emails? I am writing to you about our last meeting/your presentation yesterday/our next event I'm sending you [file] as a pdf file
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Tips for writing professional emails
are not sure who the reader is you can see the example on how you could address them You should
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Writing business emails - Plain English Campaign
do not know the person's full name, use the person's title (for example 'Dear Director of Customer
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Email formal formato - Squarespace
ou can see an example of an informal email: In short, to write an email in Spanish, you need to
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Writing a Formal Email - Menlo College
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Email writing - Oxford University Press
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Dear Sir/Madam, With reference to your advertisement in yesterday s
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Formal Letters and E-mails in English - Dei-Isep
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Writing business emails - Plain English Campaign
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Phrases to use in business letters and emails (PDF)
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formal and informal letters - zsmetarnowpl
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Business Letters Emails Made Easy Sample Chapter - Lawpack
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10 Rules for Writing Professional Emails
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Writing formal and informal emails - BBC
Email is a fairly new format and there are no agreed rules for starting and ending Remember to use a formal style when writing business or work emails
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FREE 7+ Sample Professional Email Templates in PDF
