[PDF] STANDARDIZATION OF DOCUMENT FORMATS - United States Marine Corps





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Position Paper Template Position Paper Template

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STANDARDIZATION OF DOCUMENT FORMATS - United States Marine Corps

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Position Paper A study-type document developing an official

Position Paper A study-type document developing an official MCB CamLej position for approval by the CO It will include a clear statement explaining why the position is required essential



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POSITION PAPERS A policy position paper should structure a problem facing a decision-maker or decision-makers It should present the basic relevant information known about the problem and should conclude with a recommendation A position paper should be based upon a clear understanding of the goals decision-makers want to attain--something

How to write a position paper?

    Writing a Position Paper A position paper presents an arguable opinion about an issue. The goal of a position paper is to convince the audience that your opinion is valid and worth listening to. Ideas that you are considering need to be carefully examined in choosing a topic, developing your argument, and organizing your paper.

What is a problem statement in a position paper?

    The problem statement tells what the problem is for which the position paper is developed. Usually states, "To develop the MEB position regarding . . . . . . . . . .” WHY REQUIRED a. A position paper also states “why” the paper is required. b. It is directed by higher headquarters. BACKGROUND a.

What type of paper does a staff officer prepare?

    Staff officers will prepare staff papers and other correspondence in standard format and Courier New font, 10 or 12 point type as specified below: Sample Trip Report (Figure 1). Sample Position Paper (Figure 2). Sample Information Paper (Figure 3). Sample Point Paper (Figure 4). Sample Decision Paper (Figure 5).

Who drafted the position paper?

    Acknowledgements This position paper was drafted by Laura Recuero Virto with substantial input from Papa Amadou Sarr and Eugenio Santagata.

STAFF PAPERS

STANDARDIZATION OF DOCUMENT FORMATS. Staff papers and other written correspondence will be standardized to the maximum extent possible. Staff officers are responsible for completing staff papers and other written correspondence on time, on target, and in the required format. DOCUMENT ASSEMBLY. Staff officers will prepare all correspondence, including naval messages forwarded to the CG, DCG, or COS as follows:

1. Enclose the correspondence in right-hand side of a pocket folder.

For classified packages, use appropriately colored cover sheets (i.e., orange - Top Secret; red - Secret; blue ± Confidential,). Unclassified material does not require a cover sheet. The cover sheet will reflect the highest classification of the material in the package. The pocket folder will contain the following: a. Classification cover sheet (as required). b. Pocket Folder: Color varies according to urgency/type of correspondence presented. Red = time sensitive/urgent material. Green = routine/general correspondence. Blue = Fitness Reports. c. Route sheet. The route sheet is one of the most important documents in the package. It reflects staff coordination and summarizes the package with emphasis on purpose, background, and recommendation(s). d. Originals of correspondence, requiring action or provided for information; including originals of previous endorsements, in proper sequence. The action/information document is the first enclosure under the route sheet. e. All documents referenced on the original correspondence and appropriately tabbed. Replace reference documents too large to include LQ POH SMŃNMJH RLPO M ³ILOOHU VOHHP´ ŃRQPMLQLQJ POH title/subject, brief summary of applicable material, and location of the reference. f. All enclosures arranged numerically, with lowest number on top, plainly tabbed.

2. Do not include drafts, check-off lists and other superfluous

paperwork in packages.

STAFF PAPERS - STANDARD FORMATS

STANDARD FORMAT FOR SUBMITTING PACKAGES. Staff officers will prepare staff papers and other correspondence in standard format and Courier New font, 10 or 12 point type as specified below:

1. Sample Trip Report (Figure 1).

2. Sample Position Paper (Figure 2).

3. Sample Information Paper (Figure 3).

4. Sample Point Paper (Figure 4).

5. Sample Decision Paper (Figure 5).

6. Sample Memorandum for the Record (Figure 6).

7. Sample Standard Naval Letter Format (Figure 7).

8. FRAG Order Format (Figure 8).

TRIP REPORT (Figure 1)

1. Staff officers will submit trip reports, when necessary, within

five working days of returning from the trip. Figure 4-1 is the trip report format. Staff officers will brief urgent reports to their Process Owner and/or the COS immediately after returning from the trip.

2. Process Owners will route trip reports to the COS, DCG, and CG

as necessary and to other Process Owners, Executive Staff, or Special Staff Principals who have action or require information relating to matters covered in the report.

3. Staff officers will not distribute trip reports outside the

Command Element unless approved by the Process Owner.

Figure 1²-Sample Trip Report

UNITED STATES MARINE CORPS

II MARINE EXPEDITIONARY BRIGADE

II MARINE EXPEDITIONARY FORCE

PSC BOX 20080

CAMP LEJEUNE, NC 28542-0080

SSIC

ORIG CODE

DD MMM YY

From: Rank FName MI LName, Billet, Process/Section To: Commanding General, or Deputy Commanding General, or Chief of Staff

Via: Respective Staff Section (G,2,3,4 etc.)

Subj: TRIP REPORT; CAMP BONNY, NIGERIA

1. Background. (On DD Mmm YY) (From DD Mmm YY to DD Mmm YY), G9 personnel

conducted a (site survey, conference attendance, assist visit, etc) manpower assist visit to Camp Bonny, Nigeria. a. Travelers: Rank Last Name, Billet, Organization

Rank Last Name, Billet, Organization

2. Purpose. To collect and discuss camp manning issues with Camp Commanding

Officer and staff, in order to develop an improved manning document supporting mission requirements.

3. Points of Contact

Rank, Name Billet Organization Phone E-mail

mission objectives are being accomplished, there will be a point where . . . .

5. Key events/discussion points/action required

a. Item: XXXXXXXX

Discussion:

Recommendation:

6. Remarks

I. M. RESPONSIBLE

Captain, USMC

Copy to: 7000260 (2)

POSITION PAPER (Figure 2)

1. The position paper develops and recommends an official position

on a particular issue. It includes a clear statement of why an official position is required, essential background on the problem or subject, and rationale for the recommended position. A position paper usually requires rapid research to identify key sources of information pertaining to the topic. The author must make a sound analysis of the information and write the paper in a clear, concise, and accurate format.

2. Figure 4-2 is the position paper format. The heading contains

the classification, the originators office code, the date, and the designation "POSITION PAPER." The subject is clear and concise and references, if used, are standard and self-explanatory.

3. The problem statement clearly and concisely articulates the

issue and normally begins with, "To develop a position..." The author also states why a position is required. The background summarizes what has gone before. The positions of others are VXPPMUL]HG ROHQ MSSURSULMPH RPOHURLVH ³1RP $SSOLŃMEOHquotesdbs_dbs7.pdfusesText_5
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