[PDF] Chapter 6: Application Software





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Deborah Morley

Charles S. Parker

15th Edition

Understanding Computers

Today and Tomorrow

Comprehensive

Copyright 2015 Cengage Learning

Chapter 6:

Application Software

Learning Objectives

1.Describe what application software is, the different types of

ownership rights, and the difference between installed and cloud software.

2.Detail some concepts and commands that many software

programs have in common.

3.Discuss word processing and explain what kinds of

documents are created using this type of program.

4.Explain the purpose of spreadsheet software and the kinds of

documents created using this type of program. Understanding Computers: Today and Tomorrow, 15th Edition 2 2

Learning Objectives

5.Identify some of the vocabulary used with database software

and discuss the benefits of using this type of program.

6.Describe what presentation graphics and electronic slide

shows are and when they might be used.

7.List some types of graphics and multimedia software that

consumers use frequently.

8.Name several other types of application software programs

and discuss what functions they perform. Understanding Computers: Today and Tomorrow, 15th Edition 3

Overview

This chapter covers:

General characteristics of application software

The most widely used types of application software, including:

Word processing

Spreadsheet

Database

Presentation graphics

Graphics and multimedia software

Overview of other types of application software

Understanding Computers: Today and Tomorrow, 15th Edition 4 4

The Basics of Application Software

Software Ownership Rights

Specify the allowable use of the program

Software license

Gives you the right to use a software program

Specifies the conditions under which the buyer can use the software

Open source software

Programs with source code made available to the

general public Understanding Computers: Today and Tomorrow, 15th Edition 5

Inside the Industry Box

Open Source Software

Use is growing

In addition to Linux and other open source operating systems, there are many open source apps

Open source is typically

cheaper

Can also be more stable and

secure Understanding Computers: Today and Tomorrow, 15th Edition 6

The Basics of Application Software

Commercial Software

Copyrighted software developed and sold for profit

Typically comes with a single-user license

Shareware

Copyrighted software distributed on the honor system Consumers should either pay for it or uninstall it after the trial period

Freeware

Copyrighted software programs that are given away by the author for others to use free of charge

Public Domain Software

Software that is not copyrighted and ownership rights have been donated to the public domain Understanding Computers: Today and Tomorrow, 15th Edition 7

The Basics of Application Software

Understanding Computers: Today and Tomorrow, 15th Edition 8

Desktop vs. Mobile Software

Personal computers use

desktop software

Smartphones and other

mobile devices typically require mobile software called apps

Specifically designed for a

specific type of device

Wide range of software

available via app stores (Google Play, Apple App

Store, etc.)

Understanding Computers: Today and Tomorrow, 15th Edition 9

Technology and You Box

Mobile Ticketing

Download ticket to mobile

device to use for admittance

Tickets for movies,

sporting events, concerts, etc.

Boarding passes

Custom tickets

Understanding Computers: Today and Tomorrow, 15th Edition 10

Installed vs. Cloud Software

Installed Software

Must be installed on the

computer before it can be run

Can be purchased in

physical form

Can be downloaded

from the Internet Understanding Computers: Today and Tomorrow, 15th Edition 11

Installed vs. Cloud Software

Cloud Software

Is delivered on-demand via the Web

Also called Software as a Service (SaaS) and cloudware

Includes free software and fee-based software

Advantages of cloud software

Files can be accessed from any computer with an

Internet connection

Ease of implementation

Improved collaboration capabilities

Always working with the most current version of

software Understanding Computers: Today and Tomorrow, 15th Edition 12

Installed vs. Cloud Software

Potential disadvantages of cloud software

Online applications tend to run more slowly

Have file size limits

Cost may eventually exceed the cost of purchasing a similar installed version of the software Understanding Computers: Today and Tomorrow, 15th Edition 13

Installed vs. Cloud Software

Understanding Computers: Today and Tomorrow, 15th Edition 14

Trend Box

Airline Apps

American Airlines is issuing media tablets to all cabin personnel and iPads to all pilots

Replaces paper manuals and maps

Expected to be able to provide

passengers with additional services such as connection and weather info and food purchases and other in-flight transactions Understanding Computers: Today and Tomorrow, 15th Edition 15

Software Suites

Software Suites

Collection of software programs bundled together and sold as a single software package Office suites are used by most businesses/individuals to produce documents and typically include:

Word processing software

Spreadsheet software

Database software

Presentation graphics-software

Provide a common interface among programs in the suite Understanding Computers: Today and Tomorrow, 15th Edition 16

Software Suites

Understanding Computers: Today and Tomorrow, 15th Edition 17 Latest version of Office is 2013 (traditional installed)/365 (subscription)

Office on Demand

Read mode

Common Software Commands

Toolbars, Menus, Keyboard

Shortcuts, and the Ribbon

Provide access to most

commands in application programs

Keyboard shortcuts

can be used Understanding Computers: Today and Tomorrow, 15th Edition 18

Common Software Commands

Ribbon used in Microsoft Office 2007 and later

Commands are organized into groups located on tabs Contextual tabs appear on the Ribbon as needed and contain special commands Understanding Computers: Today and Tomorrow, 15th Edition 19

Common Software Commands

Editing a Document

Changing the content of the document, such as inserting or deleting words

Insertion point

Indicates the current location in a document, which is where the changes will be made Typing text inserts the text at the insertion point location

Delete and Backspace keys delete text

Text and objects can typically be selected and moved, copied, deleted, or formatted Understanding Computers: Today and Tomorrow, 15th Edition 20

Common Software Commands

Formatting a Document

Changes the appearance of the document

Changes font face, font size, and/or font color

Changes line spacing or margins

Adds page numbers and/or borders

Understanding Computers: Today and Tomorrow, 15th Edition 21

Common Software Commands

Getting Help

Often built into the program and typically contains:

Table of Contents

Browsing

Search

Online help (ǀia manufacturer's Web site and independent sites) Offline help (periodicals, books, tutorial videos, classes) Understanding Computers: Today and Tomorrow, 15th Edition 22

Quick Quiz

1. Software programs that are distributed on the honor system and can

be legally and ethically shared with others to try out the software are referred to as __________. a. shareware programs b. commercial software c. public domain software

2. True or False: Software purchased via the Internet is always in

downloaded, not packaged, form.

3. A group of related software programs sold together as one unit is

called a(n) __________.

Answers:

1) a; 2) False; 3) software suite

Understanding Computers: Today and Tomorrow, 15th Edition 23

Word Processing Concepts

What Is Word Processing?

Using a computer and word processing software to create, edit, save, and print written documents such as letters, contracts, and manuscripts

Common Word Processing Software Programs

Microsoft Word

Corel WordPerfect

Apple Pages

Understanding Computers: Today and Tomorrow, 15th Edition 24

How It Works Box

Gesture Input with Microsoft Office

Microsoft Office and Windows 8 support gestures to replace mouse commands Tap, Press and hold, Slide, Swipe, Pinch, and Stretch Understanding Computers: Today and Tomorrow, 15th Edition 25

Word Processing Concepts

Creating a Word Processing Document

Word wrap

Automatically returns the insertion point to the next line when the end of the screen line is reached Character formatting (font face, size, style, or color) Paragraph formatting (line spacing, indentation, alignment, and styles) Page formatting (margins, paper size, orientation, headers, footers, etc.) Document formatting (footnotes, end notes, table of contents, index, background, theme) Understanding Computers: Today and Tomorrow, 15th Edition 26

Word Processing Concepts

Understanding Computers: Today and Tomorrow, 15th Edition 27

Word Processing Concepts

Tables, Graphics, and Templates

Tables

Allow content to be organized in a table consisting of rows and columns

Graphics or Drawing Features

Allow images to be inserted into a document (clip art, photographs, drawn images, etc.) and then modified

Templates

Help users create new documents quickly

Understanding Computers: Today and Tomorrow, 15th Edition 28

Word Processing Concepts

Word Processing and the Web

Most word processing programs today include Web-

related features allowing you to:

Send a document as an e-mail message

Include Web page hyperlinks in documents

Create or modify Web pages

Create and publish blogs

Collaborate with others online

Understanding Computers: Today and Tomorrow, 15th Edition 29

Spreadsheet Concepts

What Is a Spreadsheet?

Documents containing a group of numbers and other data organized into rows and columns

Spreadsheet software includes the following tools

Formulas, data analysis tools, charts, and graphs

Most widely used spreadsheet programs:

Microsoft Excel

Corel Quattro Pro

Apple Numbers

Understanding Computers: Today and Tomorrow, 15th Edition 30

Spreadsheet Concepts

Creating a Spreadsheet

Worksheet: a single spreadsheet

Workbook: a collection of worksheets saved in a single file

Worksheets are divided into rows and columns

Cell

The intersection of a row and a column

Each cell is identified by a cell address, such as A1

Cell pointer is used to select a cell

Cell pointer can be used to select more than one cell (range or block) Understanding Computers: Today and Tomorrow, 15th Edition 31

Spreadsheet Concepts

Understanding Computers: Today and Tomorrow, 15th Edition 32

Spreadsheet Concepts

Entering Data into a Spreadsheet Cell

Labels

Text-based entry in a worksheet cell that identifies data on the worksheet

Constant Values

Numerical entry in a worksheet cell

Formulas

Perform mathematical operations on the content of other cells Usually reference the cell address, not the current data in a cell

Use mathematical operators; begin with an = sign

Understanding Computers: Today and Tomorrow, 15th Edition 33

Spreadsheet Concepts

Function

A named, pre-programmed formula

Hundreds of functions that can be used in spreadsheets Understanding Computers: Today and Tomorrow, 15th Edition 34

Spreadsheet Concepts

Absolute vs. Relative Cell Referencing

Relative cell references

Cell addresses are adjusted as the formula is copied

Absolute cell references

Formulas are copied exactly as they are written

Appropriate when you want to use a specific cell

address in all copies of the formula

Use $ to make cell references absolute: $B$6

Understanding Computers: Today and Tomorrow, 15th Edition 35

Spreadsheet Concepts

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