[PDF] FEMA Small Business Continuity Plan Template





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Business Continuity Plan

Template provided by:

[Company Name] Business Continuity Plan

Page 2

CONFIDENTIAL Document for Internal Use Only

1. Introduction ......................................................................................................................... 5

2. Risk Assessment .................................................................................................................. 6

3. Critical Business Functions ................................................................................................ 9

4. Plan Activation Procedures .............................................................................................. 13

5. Internal communciation procedures ............................................................................... 14

6. Alternate Facilities ............................................................................................................ 15

7. Orders of sucession and delegations of authority .......................................................... 17

8. Plan Deactivation .............................................................................................................. 19

9. Employee Contact List ..................................................................................................... 21

10. Vendor Contact List ......................................................................................................... 22

11. Family Emergency Plan ................................................................................................... 23

12. Insurance Considerations ................................................................................................. 25

[Company Name] Business Continuity Plan

Page 3

CONFIDENTIAL Document for Internal Use Only

EXECUTIVE OVERVIEW

This Business Continuity Plan template provides a framework, guidance, and concept of operations to support businesses to continue and/or rapidly restore their critical business functions in the event of a disruption to normal operations. This template includes an overview of continuity operations, outlines the approach for supporting an , and defines the roles and responsibilities of staff. It also outlines the orders of succession, notification procedures and communication methods, plan activation and deactivation protocols, provisions for alternate work locations, and the plan for maintaining and restoring access to vital records. Language in italics is intended to be directional or sample language. This document establishes procedures and processes to maintain operational continuity for businesses based on three types of disruptions that could occur individually or in any combination: Loss of access to parts of or the entire facility (e.g., following a fire, sudden storm, or flooding); Loss of services due to a reduction in workforce (e.g., during pandemic influenza); Loss of services due to equipment or systems failure (e.g., information technology (IT) systems failure, electrical grid failure). This document serves as a template at all times and is intended to be customized at each step to fit the needs of the business owner or designee. Adjustments and additions to the framework laid forth in this document are welcomed. The more functional the document is for an organization the greater success they will have navigating an emergency event. For more information on developing a Business Continuity Plan please contact the Arlington County Department of Public Safety Communications and Emergency

Management.

[Company Name] Business Continuity Plan

Page 4

CONFIDENTIAL Document for Internal Use Only

Document Change Control

Date Change/Review

[Company Name] Business Continuity Plan

Page 5

CONFIDENTIAL Document for Internal Use Only

1. INTRODUCTION

Overview

Continuity of Operations (COOP) planning ensures businesses are able to continue critical business functions, requirements, and support life-safety, under all circumstances. This includes natural, technological, and man-made incidents, as well as incidents that result in loss of access to parts of or an entire facility or loss of service due to equipment or systems failure. The benefit of COOP planning includes the ability to anticipate response actions following a myriad of incidents, improve the businesses performance of its critical business functions, and ensure timely recovery.

Plan Scope & Applicability

The scope of this plan covers [Company Name]. The plan is applicable once the life safety of employees, customers, and guests has been verified and in the event that a facility is or will become inaccessible. It can be active during normal business hours and after hours, with and without warning.

Plan Objectives

The [Company Name] Business Continuity Plan objective is to facilitate the resumption of critical operations, functions, and technology in a timely and organized manner to ensure a viable and stable organization. In doing this it is critical to ensure the safety and well-being of employees, customers, and guests.

The primary objectives of the plan are to:

Maintain Critical Business Functions

Most critical departments/business functions

Ensure employees are able to access an alternate facility Ensure that employees have safe access to facility

Protect vital records

Ensure that they are accessible under all conditions

Plan Assumptions

The following assumptions were used while creating this plan: An event has occurred that affects normal business operations. There is limited or no access to the affected facility. Documents and equipment within the facility are inaccessible. Qualified personnel are available to continue operations. [Company Name] Business Continuity Plan

Page 6

CONFIDENTIAL Document for Internal Use Only

2. RISK ASSESSMENT

The following table reflects hazard probability assumptions gathered from the 2017 Northern

Virginia Hazard Mitigation Plan.

Table 1 2017 Hazard Mitigation Analysis

Hazard Probability Magnitude Warning Duration Risk Priority

Flooding

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Coastal

Hazards (e.g.,

Hurricane

Tsunami

Tropical

Storms

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Thunderstorms

Lightning/Hail

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Tornado

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Winter Storms/

Ice Storms

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

High Winds

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Wildfire

4. Highly

Likely

3. Likely

4. Catastrophic

3. Critical

2. Limited

4. Minimal

3. 6 12 hrs.

2. 12 24

4. 12+ hrs.

3. 6 12

hrs. High

Medium

Low [Company Name] Business Continuity Plan

Page 7

CONFIDENTIAL Document for Internal Use Only

2. Possible

1. Unlikely

1. Negligible hrs.

1. 24+ hrs.

2. 3 6 hrs.

1. < 3 hrs.

Landslide

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

Earthquake

4. Highly

Likely

3. Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24

hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12

hrs.

2. 3 6 hrs.

1. < 3 hrs.

Low High

Medium

Low *Note: assessment of hazards facing the company that are not included in table 1.1. Though the impact and duration of hazards for your business may differ from this table.

Table 2 [Company Name] Hazard Mitigation Analysis

Hazard Probability Magnitude Warning Duration Risk Priority

4. Highly

Likely

3 Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24 hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12 hrs.

2. 3 6 hrs.

1. < 3 hrs.

High

Medium

Low

4. Highly

Likely

3 Likely

2. Possible

1. Unlikely

4. Catastrophic

3. Critical

2. Limited

1. Negligible

4. Minimal

3. 6 12 hrs.

2. 12 24 hrs.

1. 24+ hrs.

4. 12+ hrs.

3. 6 12 hrs.

2. 3 6 hrs.

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