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OFFICE OF CAREER SERVICES

GSAS: Resumes and Cover Letters

Harvard University • Harvard College and Graduate School of Arts and Sciences 54

Dunster Street • Cambridge, MA 02138

Telephone: (617) 495-2595 • www.ocs.fas.harvard.edu

Resumes &

Cover Letters for

PhD Students

www.ocs.fas.harvard.edu GSAS:

Graduate

Student

Information

© 2021 Harvard University

All rights reserved.

No part of this publication may be reproduced in any way without the express written permission of the Harvard University Faculty of Arts & Sciences Office of Career Services. 8/2 1

Office of Career Services

Harvard University

Faculty

of Arts & Sciences

Cambridge, MA 02138

Phone: (617) 495-2595

www.ocs.fas.harvard.edu Whe n should I use a resume, and when should I use a CV?

Think about

who will be reading your resume. For academic jobs, you use a CV so that people in your field will appreciate the

specifics of your research and your accomplishments within your field. If you"re applying for a nonacademic job where

people doing the

hiring will have a background similar to your own—say, a research institute, or a research position in

industry—

then your academic CV is probably fine to use. However, if you"re applying for positions for which a PhD isn"t

necessarily required, or if you can"t count on your reader's familiarity with your research, then you"ll likely want to use a

resume. For most non-research-oriented, non-academic jobs, you will want to use a resume. What is the difference between a CV and a resume?

A resume

is typically shorter, 1-2 pages at most, and will dedicate more space to your experience while focusing less on

academic

awards, conference presentations, and publications. Depending on your intended reader, you will likely go into less

detail on the specifics of your research and teaching topics, but rather highlight the transferable and relevant skills you

developed through this work. I'm p

lanning on applying to several different types of jobs. Will I be expected to write a different resume for each one?

Again, it is

important to think about your reader. Let"s say you are receiving a PhD in applied physics, and you are applying

for R&D jobs in industry, as well as for quantitative positions in investment banks, and generalist positions in big consulting

firms. You will want to have three different versions of your resume for these three fields. You might use a version of your

academic

CV for industry, though perhaps emphasizing practical applications of your research. The investment banks will be

more interested in quantitative analysis skills, so you"d want to be clear how you developed those skills in the course of your

research. Consulting firms will be concerned with how you"ve developed leadership and problem solving skills; in that case,

you might include

less detail about your research experience, but include more information about involvement with student

groups, volunteer work, or internships that may have allowed you to develop these skills. A fri end of mine, who is in business school, told me I need to have a one page resume. Is that true?

It depends. If you are a doctoral candidate applying for jobs that require a PhD degree, or if you are being recruited because of

your PhD, then having a two page resume is fine. However, if you will be applying for positions that do not require a PhD,

then having a two page resume may send a signal that you"re “overqualified" or otherwise not fitting the mold of a typical

candidate

for entry to mid-level jobs in business. For BA/BS and MBA candidates, a one page resume is the norm. It is

important

to follow the directions of the employers. If they ask for a one page resume, be sure to submit what they ask for.

When in doubt, ask one of the GSAS advisers at OCS. Are t here formatting guidelines I should keep in mind?

Stick to a common font like Times New Roman or Ariel, and avoid text boxes, underlining, or shading. Font size should be

between 10 and 12 point, and kept consistent throughout the document. Margins should be equal all the way around the page,

and should be at least half an inch in size. Can someone at OCS review my resume?

Yes. Each semester the GSAS advisers hold weekly drop-in hours for GSAS students interested in having their resumes or

CVs critiqued. Students may also have their resumes reviewed as part of an advising appointment with a GSAS staff member

(to schedule an appointment, visit the OCS website and follow the directions on Crimson Careers).

Resumes and Cover Letters

For PhD Students

Achievement Administrative Communication Creative Financial accelerated arranged addressed authored allocated accomplished channeled arbitrated changed analyzed achieved charted articulated conceived appraised activated collated briefed constructed audited attained collected communicated created balanced competed coordinated conducted developed budgeted earned dispensed contacted devised calculated effected distributed conveyed drafted compiled elicited established corresponded established computed executed executed delivered formulated controlled exercised implemented demonstrated founded disbursed expanded installed edited illustrated estimated expedited maintained entertained influenced figured generated offered interviewed introduced financed improved ordered informed invented forecasted increased outlined lectured launched projected insured performed mediated originated reconciled marketed prepared negotiated revamped tabulated mastered processed persuaded revised obtained provided presented staged Technical produced purchased promoted updated adapted reduced recorded proposed visualized adjusted reorganized rendered publicized applied reproduced served reported built restructured serviced represented computed simplified sourced responded Research/Analytical constructed sold supported suggested assessed designed solicited translated compared diagnosed streamlined Lead/Manage wrote critiqued engineered succeeded acquired defined experimented upgraded administered derived maintained approved Plan/Organize detected modified assigned allocated determined operated Help/Teach chaired anticipated discovered prescribed advised contracted arranged evaluated programmed clarified controlled catalogued examined proved coached decided categorized explored reinforced collaborated delegated classified found repaired consulted directed collected inspected resolved counseled enlisted consolidated interpreted restored educated governed convened investigated solved explained handled edited located specified facilitated initiated eliminated measured systematized guided instilled employed observed tested helped instituted gathered predicted instructed managed grouped rated modeled motivated monitored recommended participated presided organized researched taught recruited planned reviewed trained retained regulated searched tutored reviewed scheduled studied selected structured surveyed shaped summarized verified supervised targeted Consider describing your experiences with these action verbs:

Abi Demir (She/Her/Hers)

54
Dunster Street Cambridge, MA 02138, USA 617-555-5555 xxx@harvard.edu Boston, MA

Expected May 20XX

Singapore

May 20XX EDUCATION

Harvard

University

Nanyang

Technological

University

B.S. with First Class

Honors

in

Biological

Science.

GPA:

3.96/4.00

Minor in

Entrepreneurship

University

of

Melbourne

International

Student

Exchange

Program

Melbourne, Australia

May - Jul 20XX

RESEARCH EXPERIENCE

Harvard Medical School

Graduate Researcher Boston, MA

20XX - Present Desig

ned and executed novel biochemical experiments to test epigenetic inheritance of silent chromatin in budding yeast

Developed protocol for and mentored 3 postdocs on nucleosome reconstitution Developed thermodynamic model to analyze electromobility supershift assays Performed statistical analysis on data sets using Excel and Prism Graphpad

Collaborated with postdocs, a structure biology lab in Germany, and simulation scientists from Denmark and Australia

Nanyang Technological University

Singapore

Resear

ch Associate 20XX - 20XX M anaged an

d negotiated ordering for lab consumables, equipment, and services. Assisted in lab maintenance and organization

Initiated, designed, and executed 2 independent projects, studying aggregation behavior of nucleosome core particles (NCP), and

the self-assembly of NCP-liposome complexes Performed statistical analysis on data sets using Origin

Mentored and trained 2 graduate students

LEADERSHIP/TEAMWORK EXPERIENCE

Harvard Office of Technology Development

Fellow of Early Technology Assessment

Analyzed potential applications for 4 cases of new technologies from the Harvard biomedical community

Performed prior art search to facilitate IP development Evaluated potential market to project size and value of new biotechnologies

Performed competitor analysis by investigating companies with related products on market or in pipelines

Evaluated challenges to facilitate strategy development

Identified companies with necessary expertise and resources to bring technologies to marketBoston, MA

Jan 20XX - Present Harvard Biotech ClubBoston, MA 20XX - Present

Worked in team of 10 to organize the Harvard Biotech Club annual Career Fair, attracting 20+ companies and ~ 650 job seekers

Recruited and mentored new director of club

Director of IT and Communications

20XX- 20XX

Established and maintained relationship with ~50 companies/institutions seeking to advertise events/job openings

Resume #1

Abi is interested in a generalist position with a large management consulting firm that recruits PhDs from Harvard. This firm has indicated

they are open to receiving a two-page resume and are looking for strong academic achievement. Such companies often look for:

GRE scores and undergraduate GPA

Prestigious awards and fellowships (NIH, etc), as well as patents held Publications in peer reviewed journals, particularly if you are the first author

Evidence of ability to work on a team

Examples of leadership experience

Demonstration of analytical/quantitative skills

Managed biweekly club bulletin which has 2500+ members Designed and maintained club website using FrontPage, KompoZer and Cyberduck Mentored succeeding director of IT on listserv management and website design Harvard Division of Medical Sciences Patent Law Path Boston, MA

Co-Lead

er 20XX- P r esent Ini

tiated and organized biennial Patent Law Info Course, resulting in 100+ applicants each year, expanded from 4 weeks in

20XX to 7 weeks in 20XX Organ

ized patent law career transition panel discussions, featuring 5 panelists and attracting 100+ attendees

Harvard Graduate Women in Science and Engineering (HGWISE) Boston, MA

Department Representative 20XX - 20

X X Organ

ized “HGWISE McKinsey Women in Consulting Fireside Chat" in team of 6. Wrote 600-word news report, published on

HGWISE website

Harvar

d Medical School Boston, MA

Teaching

Assistant Fall 20XX

S elect ed as teaching assistant for Principles of Genetics, 1 of 3 core courses for the graduate program Designed and led weekly lecture review and discussion sections for group of 11 students Designed course materials including study problems and exams

Graded problem sets and exams

Harvard Division of Medical Sciences Bulletin Boston, MA

Editor 20XX - 20XX

Developed and planned content for the quarterly bulletin in team of 5 editors

Contributed 3 articles to the bulletin

ADDITIONAL EXPERIENCE

Mini-MBA course by Harvard Graduate School of Arts and Sciences Business Club Boston, MA

Participant 20XX

Exposed to basic concepts in business through intensive 5-week courses based on The 10-Day MBA by Steven Silbiger

Actively participated in case discussions led by faculty from Harvard Business School or leading industry professionals

SKILLS

Language:

English - Full professional proficiency

Chinese - Native or bilingual proficiency

PUBLICATIONS

A Demir and D Moazed. In preparation. Sir3 cooperative binding to chromatin conferred by its C-terminal winged helix

dimerization domain mediates silent chromatin assembly in S. cerevisiea.

F Wang

, G Li, A Demir, MA Currie, A Johnson, D Moazed (20XX). “Heterochromatin protein Sir3 induces contacts

between theamino terminus of histone H4 and nucleosomal DNA." Proc Natl Acad Sci USA 110(21): 8495-8500.

NV Berezhnoy, D Lundberg, N Korolev, A Demir, J Yan, M Miguel, B Lindman, L Nordenskiold (20XX).

“Supramolecular organization in self-assembly of chromatin and cationic lipid bilayers is controlled by membrane charge

density." Biomacromolecules 13(12): 4146-4157.

Y Liu, A Dem

ir on nucleosome-nucleosome interactions." J Mol Biol 414(5): 749-764.

D Lundberg, NV Berezhnoy, A Demir, N Korolev, CJ Su, V Alfredsson, MG Miguel, B Lindman and L Nordenskiold

(2015). “Interactions between cationic lipid bilayers and model chromatin." Langmuir 26 (15): 12488-12492.

Akila Arap (She/Her/Hers)

akila@fas.harvard.edu 617-555-5555

Education

Harvard University, Graduate School of Arts and Sciences PhD, Biological Sciences in Public Health, GPA: 3.66/4.00

Harvard Merit Fellowship recipient

GRE Scores: Quantitative 780 Verbal 530

Cambridge University, Faculty of Science

MSc, Molecular Biology and Genetics, GPA: 3.90/4.00 Fellowship recipient (Scientific and Technological Research Council)Cambridge, MA Jan 20XX

Cambridge, UK

May 20XX

University of Oxford, Faculty of Engineering and Natural Sciences

Oxford, UK

BSc, Biological Sciences and Bioengineering, GPA: 3.90/4.00 20XX - 20XX

Leadership and Teamwork

Harvard Graduate Consulting Club | Harvard University

Co-President

Leading one of the largest clubs on campus with 15-person executive board and 2500+ members

Led organization of 5 panels, 7 skills workshops, 4 employer info sessions, 2 social events and consulting

career fair; increased total number of yearly events by ~40% from previous year Faci litated discussion of women"s challenges in consulting by organizing 3 events Coordinate with MIT Consulting Club to organize annual Harvard vs. MIT case competitionCambridge, MA

Jan 20

XX - Present

Co-Vice President Feb 20XX - Jan

20XX Organ ized and facilitated 31 weekly case-practice sessions, attended by 5-15 per session Organized and co-led nanocase workshop for 25 Harvard graduate students and postdocs Harvard Business School | Commercializing Science Field Course

Boston, MA

Eval uated market opportunity of tissue donor-recipient matching with team of MBA and PhD candidates Constructed strategy for combining genomics and social networking for bone marrow transplantation Presented project plan to MBA class and outside audience Nature | The first fact-checking initiative for Turkish media and politics

Co-founder, Scientific Editor

Wrote and edited articles on various topics including health policy, economy, politics Spearheaded efforts on website design, article evaluation criteria and social media outreach Published total 15 articles, achieved 2K+ social media followers and 46K hits within first year

Cambridge University, Faculty of Science

Teaching Assistant

Taught Statistics to class of ~15 sophomores in weekly discussion sessions for 1 semester Led weekly laboratory sessions on Molecular Genetics to class of ~35 sophomores for 2 semesters

Research Experience

PhD Researcher | Harvard University

Spearheaded collaboration between 2 principal investigators for thesis work Identified novel genetic requirement for dietary restriction-mediated beneficial effects in mice Presented work at local and international scientific meetings MSc

Researcher | Cambridge University

Worked in 3 laboratories in Turkey and France to characterize epigenetic regulation in liver cancer Defended thesis to jury of 3 professors and department of ~60 researchers

Skills and Interests

Fall 20XX

Washington, DC

June 20XX - 20XX

Cambridge, UK

20XX - 20XX

Cambridge, MA

Sept 20XX - Present

Cambridge, UK

20XX- 20XX

Comp uter:

Languages:

Interests: Proficient in programming with C++, Perl, Python; using Photoshop, Illustrator, Graphpad Prism English,

Turkish

(native), French (beginner) Ballroom dancing, drawing, graphic design, board games

RESUME #2

Akila is also interested in a generalist position within a large management consulting firm that recruits PhDs from Harvard. This firm indicated they

are specifically seeking a one page resume. You will notice Akila"s emphasis on leadership and teamwork. Her quantifiable information in her bullets

indicates that she is results driven.

Publications

2 first-author publications: Cell Reports (20XX), Biochemical Journal (20XX, Review Article)

4 co-authored publications: Cell (second author), Nature Communications, J. of Nutrition (20XX); Science Signaling (20XX)

Sachi Nabulsi (They/Them/Theirs)

xxxx@.harvard.edu

617-555-555554 Dunster Street

Cambridge, MA 02138

Harvard University

Ph.D. Physics

Education

Cambridge, MA

expected 20XX Nat ional Science Foundation Graduate Research Fellowship, National X Grant recipient

University of Oxford

M.Phil. Physics

Relevant Coursework: Data Analytics, Economics

Stanford

University

B.S. Physics; graduation with Honors; GPA 4.0/4.0

Axline and Lingle Scholarships Oxford, UK

J uly 20XX

Stanford, CA

June 20XX

Harvard University

PhD Researcher

Research Experience

Cambridge, MA

Feb. 20XX - present

Use m icroscopy to study structure and dynamics of various systems Investigate fluctuations in specific crystals, and analyze data in Matlab Discovered novel structure of gels formed by oppositely charged particles Gave presentation at national conference to 50 attendees

University of Oxford

Master"s Researcher Oxford, UK

Sep. 20XX - Aug. 20XX

Pr epared paramagnetic salts and characterized hydrostaticity for ultra-high-pressure physics

Conducted extensive data analysis via MatLab

Interpreted technical material for non-technical audience at local physics conference

Stanford

University

Summer Undergraduate Researcher

Studied relationship between knot theory and quantum field theoryStanford, CA

June - Aug. 20XX

Com puted values of various figure-eight knots. Presented results to 10 research team members

European

Organisation for Nuclear Research (CERN)

Summer Undergraduate Researcher

Tested detectors for specific nuclear barrels

Compiled and analyzed 20+ data sets and presented results to CERN researchers

Stanford

University

Summer Undergraduate Researcher

Polarized gas nuclei and took measurements using magnetic techniques

Geneva,

Switzerland

June - Sep

Stanford, CA

June - Aug. 20XX

RESUME #3

Harvard University

Teaching Fellow

Leadership Experience

Cambridge, MA

Sep. 20XX - present

Assisted in teaching 10 Harvard undergraduate courses ranging in size from 9-280 students. Topics

included: current research in physics, introductory electromagnetism, science and cooking, and reality

physics Prepared course material including laboratory experiments, lectures, exams, homework, and practice problems Led weekly laboratory and/or problem-solving and discussion sections for groups of 13-30 students Supervised students in final projects, graded exams and weekly homework Wrote primer on setting up integrals in physics problems

US Physics Olympiad Team Training Camp

Junior Coach College Park, MD

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