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1 Last modified 9/12/2011

ES Calendar Style Guide

Contents

McGill Style Reference ................................ ........................................................ 3

Abbreviations ..................................................................................................... 3

Capitalization ...................................................................................................... 5

Departments/Faculties ............................................................................................................... 5

Degrees/Courses/Programs ........................................................................................................ 6

People ......................................................................................................................................... 9

University terms ........................................................................................................................ 10

Faculty/Staff Listings ......................................................................................... 11

Faculty Listing Format ............................................................................................................... 11

Faculty on Leave ....................................................................................................................... 12

Interim Faculty .......................................................................................................................... 12

Special appointments/designations/associations ....................................................................

12

Formatting ........................................................................................................ 13

Bullets ....................................................................................................................................... 13

Italics ......................................................................................................................................... 14

Notes ......................................................................................................................................... 14

Numbers ........................................................................................................... 15

Comma ...................................................................................................................................... 15

Number range ........................................................................................................................... 15

Numbers under 10 .................................................................................................................... 15

Currency .................................................................................................................................... 15

Phone/fax numbers .................................................................................................................. 16

Place/Time ........................................................................................................ 16

Dates ......................................................................................................................................... 16

Time .......................................................................................................................................... 16

Addresses .................................................................................................................................. 16

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Campus Locations ..................................................................................................................... 17

Cities/Countries ........................................................................................................................ 17

Punctuation ...................................................................................................... 18

Apostrophe ............................................................................................................................... 18

Comma ...................................................................................................................................... 18

En dash/Em dash....................................................................................................................... 19

Hyphenation ............................................................................................................................. 19

Quotation marks ....................................................................................................................... 20

Symbols ............................................................................................................ 20

Ampersand ................................................................................................................................ 20

Asterisk...................................................................................................................................... 21

Technology ....................................................................................................... 21

Email addresses ........................................................................................................................ 21

URLs .......................................................................................................................................... 21

Technological terms .................................................................................................................. 22

Terminology...................................................................................................... 22

Spelling ...................................................................................................................................... 22

Terminology List ........................................................................................................................ 22

Word Choice ............................................................................................................................. 23

Voice ......................................................................................................................................... 24

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McGill Style Reference

Refer to the Canadian Oxford Dictionary (2nd Edition) for spelling, and to the Chicago Manual of Style (16th Edition) for all style issues not covered in this guide.

Abbreviations

Credits

Do not abbreviate.

credits not cr.

Degrees

Use periods.

Agr.Eng. B.Mus. M.D.,C.M.

B.A. Dip.Pst. M.Sc.

B.Com.* Ed.D. M.Sc.A.

B.Ed. Ed.S. M.Sc.P.H.

B.Ed. for Certified Teachers or

B.Ed.Cert.Teach.

E.M.B.A. M.B.A.

L.Mus. Ph.D.

Ph.D. 1

* Use BCom when not referring to degree title in MGMT Faculty pieces (non-program pieces). Use the article that applies to the form as it would sound when reading it out. an M.Sc. a Master of Science Do not add a space between the degree and (specialization) (in all cases). This domain is open only to students in the B.Sc.(Ag.Env.Sc.) Major Environment.

Designations

Use periods.

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F.I.E.E.E.

F.R.C.P.(C)

F.R.S.C.

P. Dt. / Dt. P.

R.D.

Exceptions:

CA CMA CGA CFA

Diplomas

Do not use periods.

DEC not D.E.C.

OSSD

French Abbreviations

Cote R - cote de rendement au collégial (CRC) (often "the Cote R")

Grade Point Average

Do not use periods.

grade point average: GPA cumulative grade point average: CGPA

Institutions

Do not use periods.

CEGEP OUAC MELS

Latin abbreviations

Use periods, always followed by comma in i.e. and e.g. i.e., three complementary courses (e.g., in science, arts, and music)

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Nota bene: Use ͞Note," but if N.B. must be used, uppercase or lowercase with periods.

N.B., n.b.

University Abbreviations

For abbreviations given that do not appear in the University Abbreviations list: check McGill website or full PDF to find other examples.

Foreign universities:

If a country has been included, leaǀe in (but don't add if it has been left out) (Universidad Simon Bolivar, Venezuela)

͞University" can be abbreviated to ͞Uniǀ." in any case, but for other abbreǀiations, the official

abbreviation must be used as dictated by school/department; or, if none, leave as is. Other

E.S.L. SAT

Capitalization

Use uppercase (UC) when specific/official: program, degree, etc., official name, title, place; use lowercase (lc) when non-specific/general.

Departments/Faculties

Department

Department of Human Resources

approved by the Department

Economics Department

Please contact the Departmental office.

but a student from another department

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Faculties

Faculty of Arts

Engineering (when used as a short form of ͞the Faculty of Engineering) the Faculty (when used as a short form of ͞the Faculty of dždž") but engineering (referring to the discipline in general)

Arts faculty

͞send your letter to the appropriate faculty"

Degrees/Courses/Programs

Certificate

a Certificate in Environment but the certificate a certificate

Concentration

Concentration for Arts

but major concentrations the Minor concentration any Arts Minor concentration

Co-op/Cooperative

the Mining Co-op program but a co-op/cooperative program the Mining and Materials programs are co-op programs the cooperative program

Courses/Subject names

non-Management courses a Mathematics degree

A sequence of two Calculus courses

but

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courses in calculus complementary courses core required courses

Degrees

Bachelor of Arts (B.A.) - Honours English students in the Master of Arts but degree in mathematics an M.Sc. in epidemiology

Diploma

a Diploma in Environment but the diploma a diploma

Domain

Always lowercase unless part of a title.

domain

Honours/Joint Honours

Use uppercase when referring to a specific Honours/Joint Honours degree or program. Students may enter the Electrical Engineering Honours program. The Honours program is a limited enrolment program. Graduating students registered in an honours program or joint honours program may be awarded

Honours or First-Class Honours.

Students may be eligible to graduate in a program other than Honours.

Major/Minor

Use uppercase when referring to a specific major or minor, lc when referring to non-specific majors or majors in general.

Bachelor of Science (B.A.) - Minor

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Students planning to choose the Agricultural Economics Major will still be required to complete 90 credits in the Major.

Students must select a major or a minor in Chemistry. All the required courses for the major or minor

must be completed in full. Students taking the Minor in Physics must take required courses to complete the Minor.

Students taking a minor in Chemistry

Students may choose a minor or minor concentration from a list of minors and minor concentrations.

Option

Uppercase when part of a title; otherwise, leave lowercase.

Environmental Engineering Option

The option contributes to a degree

An option in Music

Programs

Lowercase ͞program" edžcept when part of a title. the Engineering program Major/Minor program but

Program GPA

Bachelor of Science (Food Science) (B.Sc.(F.Sc.)) - Freshman Program (30 credits)

Stream

Uppercase only when part of a title; otherwise, lowercase. Students can register for the Environmental Engineering Stream

Students in this stream will take five courses.

The stream leads toward a minor.

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People

Faculty Titles

the Undergraduate Adviser the Senior Student Adviser the Dean of Science

Academic Adviser-U1: Prof. Salima Kahn

Specialization Adviser: Professor Roy Tan

but an academic/ undergraduate adviser senior student advisers a program director

Freshman

Uppercase Freshman only.

Freshman program

Freshman year

Freshman student

Indigenous Peoples

Indigenous peoples

Indigenous faculty

Indigenous teachers

Indigenous communities

Indigenous language

Indigenous housing

but indigenous to the region

Student Categories

Capitalized when official title/category. Special Student is always capitalized.

Special Student

Visiting Student

Special Student status

This option is available to Special

Students.

but

Mature student Transfer student

Titles (Occupation)

Lowercase job titles when used in general; uppercase when formal title.

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He is a speech-language pathologist at McGill.

She is Head of Speech-Language Pathology at McGill. Jane Finch, Speech-Language Pathologist in Montreal's SLP clinic

University terms

Grade

Uppercase when referring to a specific grade.

A Grade 12 student Grades 9 through 12

Standing

Standing and types of Standing are always uppercase.

Academic Standing

Interim Satisfactory Standing

Incomplete Standing

Probationary Standing

Unsatisfactory Standing

A student's Standing will be Unsatisfactory.

Your grade will affect your Standing.

Terms

Fall (Fall term)

Spring (Spring term)

Summer (Summer term)

Winter (Winter term)

Test/Examination Titles

Uppercase ͞Test" where it is part of the test title. Entrance Placement Test (EPT) McGill Placement Test but

Advanced Placement test (AP)

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University

Uppercase when referring to a specific university or used in place of the university name.

McGill University the University

but any Quebec university

Other examples

Uppercase:

Course Change period

Entrance Placement Test

McGill Placement Test

Permanent Code

Precalculus Lab

Qualifying Program

Service Point

Subject Code

Suggested Course List

Thematic Categories

Lowercase:

cumulative grade point average executive program grade point average

Faculty/Staff Listings

Faculty Listing Format

First name, last name, semi-colon after name, comma after degree, institution name in parentheses (no space).

Enrico Verdi; B.A., Ph.D.(McG.)

There should also be no space within university abbreviations. (Br.Col.) (W.Ont.)

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See also list of university abbreviations.

Faculty on Leave

Leave or sabbatical information in parentheses, italics, lowercase.

More than one year of leave:

(on leave) (on sabbatical) (on leave as of September 2013) One year of leave (academic year), give year of leave. (on leave 2011-2012) Less than one year of leave, give term, or specific months if different from terms: (on leave Winter 2013) (on leave Sept. 2011 to Feb. 2012)

Interim Faculty

For one or more academic years, write (Interim), no date required. Shari Barim; B.A.(C'nell), M.Sc.(Vermont), Ph.D.(Brown) (Interim) For less than one year, or faculty member is returning mid-academic year, include both interim and returning staff member, with dates. Lisa B. Ketya; B.F.A., M.Sc.(C'dia) (Returning January 2011) Isabelle Proust; B.A.(C'dia), M.A.(Montr.), Ph.D.(McG.) (Interim until January 2011)

Special appointments/designations/associations

Joint and other appointments given after degrees in ital and parentheses. Abbreviate appointments to ͞appt." or ͞joint appt."

Medhev Bodori; B.Tech., M.Sc.(IIT), M.E.Des.(Calg.), Ph.D.(Br. Col.) (joint appt. with School of Urban

Planning)

Roberta Strong; B.A.(Oxf.), M.Sc.(Camb.), M.Sc., Ph.D.(Lond.) (William Dawson Scholar)

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Associations/designations given after degrees, no parentheses, regular text. Helene A. Stott; B.A.(Qu.), B.Ed., M.Ed.(Montr.), F.C.C.T.

Formatting

Bullets

The introductory text and bullets together form a complete sentence: (colon; lc bullets; ending punctuation)

The results of the survey find that:

people like oranges; people like apples; (optional) people like bananas.

2) The introductory text and bullets together do not form a complete sentence; each

individual bullet is a full sentence (colon; UC bullets; ending punctuation)

The results of the survey are as follows:

People like oranges.

People like apples.

3) The introductory text and bullets together do not form a full sentence; each individual

bullets is not a full sentence (colon, UC bullets, no ending punctuation) When choosing a graduate school, there are several factors you should consider:

The reputation of the university

The location and environment

The quality of the program of interest to you

Headings

Capitalize using headline style.

Grading and Credit

Registration for First-Year Seminars

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In-text headings: Avoid using All Caps. Separate heading from text with en dash, UC following en dash. If needed, use bold to add emphasis.quotesdbs_dbs6.pdfusesText_12

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