[PDF] Event Timeline – Back Dating Schedule





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Identify the available budget for your event including internal and o Create draft event script (e.g.



Event Timeline – Back Dating Schedule

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2022

Moira Shire Council Draft 2021-22 Budget. 1. TABLE OF CONTENTS This manages youth services and events ... recovery processes in the event of an.

EventTimeline-BackDatingSchedule

Adaptedfrom"BackDatingSchedule"

Dr.RichWhitney

to Date

AssignedDate

Needed

Completed

Determinethegoalandneedfortheevent

Definetheevent

Selecteventname

Determinetheme

Definetargetaudience

Setdate,time

andlocationDevelopbudget

Assessmanpower

Formcommittees

addresses

Determinefoodandbeverageoptions/costs

EstablishmarketingplanBookentertainment

catering? Draftnewsrelease,listserveemails,&calendarlistings GetbiosonVIPsandothersneeded

Meetwithpoliceconcerningsecurity

Determinevolunteerneeds

Beginsolicitingvolunteerneeds

approval,etc.) to Date

Assigned

Date

Needed

Completed

Setscheduleforcommitteemeetings

Reviewdesignsforposters&flyers

bios Determinesiteneedsandcontractforservices

Determinecommunicationneeds

thedayofevent

Setmenueforeventcatering

to Date

Assigned

Date

Needed

Completed

Finalizecontractsfordecorations,rentals

EventTimeline-BackDatingSchedule

Adaptedfrom"BackDatingSchedule"

Dr.RichWhitney

response/etc.

Allchairpersonsreviewplans

Review&revisebudget

Reviewtaskassignment

Pressreleaseannouncingevent

Orderbannersandsigns

to Date

Assigned

Date

Needed

Completed

Conductwalkthroughofsight

Hostvolunteerorientation

Notifybusinessesandresidents

Placenewspaperads

CompilecontentslistforVIPwelcomekits

Confirmhost/registrationstaffandschedule

to Date

Assigned

Date

Needed

Completed

ArrangetomeetVIPstrain/airport/hotel

Confirmlodging

number,airline,whomeetsflight,etc.)

Confirmsecurity

PreparewelcomepacketsforVIPs

Scheduledeliveriesofequipment,rentals

Meetwithcommitteechairs&staff

Confirmsetuptimewithsite

Finalizeplansforroomdesign

Meetwithchairandstaffforfinalizingplans

to Date

Assigned

Date

Needed

Completed

anychanges

Meetwithvolunteercoordinators

Reviewallconfirmations

Confirm#attending

EventTimeline-BackDatingSchedule

Adaptedfrom"BackDatingSchedule"

Dr.RichWhitney

Finalizeregistrationmaterials

Schedulereturnofrented/loanedequipment

Reconfirmevent/programsite,hotelroomsand

transportation

Finalizecatering

Distributemoreposters

HoldfinalwalkͲthroughs

Schedulerehearsals/volunteerassignments

Cutchecksforpayments

DaybeforeeventAssigned

to Date

Assigned

Date

Needed

Completed

Setupeventheadquarters

Layoutclothesforevent/program

Makesureallchecksareready

DayofEventAssigned

to Date

Assigned

Date

Needed

Completed

Keepaheadcountduringtheprogram

CheckforVIPsinplacewithscripts

Setupvolunteerareasearly

Setupregistrationarea

Checksound/lighting

Holdrehearsal

Reviewdetailswithcaterer

Reviewemergencyplanandcampussafety

involvement/placement

Makefinalcalls

Greetguests

asplanned

Teardownandcleanupsite

Postevent/programAssigned

to Date

Assigned

Date

Needed

Completed

Conductsiteinspection

Returnsupplies

Sendthankyouletters

discussprogramͲtakenotesfornextyear

Analyzeevaluationandassessmentforms

Fileappropriatefundingreports

EventTimeline-BackDatingSchedule

Adaptedfrom"BackDatingSchedule"

Dr.RichWhitney

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