[PDF] Formal & Informal Register in Academic Writing





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Formal & Informal Register in

Academic Writing

Sophia Butt

Business Management English (BME) Presessional Programme Director

English for International Students Unit (EISU)

University of Birmingham, UK

Formal & Informal Register Ȃ Part 1

2

Q. What are the features of academic writing?

‡Writing for the reader/audience

‡Fulfilling the purpose

‡Genre recognition

‡Clear structure and organisation

‡Relevance

‡Cohesion & coherence

‡Use of a variety of grammatical sentences

‡Absence of colloquialisms/slang/idioms

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Phrasal Verbs

3 ‡Phrasal verbs are idiomatic expressions comprising of a verb and particle (preposition or adverb)

‡Meanings vary, even with the same verb, e.g.:

ƒput up ± to accommodate

ƒput up with ± to tolerate

ƒput down ± to criticise

‡7OHVH MUH YHU\ ŃRPPRQ LQ VSRNHQ (QJOLVO"NXP MYRLG SOUMVMO YHUNV LQ MŃMGHPLŃ writing

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercise 1: Phrasal Verbs

4 ‡Replace the phrasal verbs in the 10 sentences in Exercise 1 of your handout with a more formal equivalent. ‡Ensure you do not change the semantic value of the sentence.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Collocation

5 ‡Words which commonly co-occur to form meaning by association are called collocates ‡The more general the word, the broader its collocational range (= weak collocates) and the greater the specificity, the more limited the collocations (= strong collocates) ‡Words used in different senses have a larger number of associations, and therefore a broader range of collocates (i.e. for each sense)

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Blankety-Blank...

6

‡kith and kin = strong cotton shirt = weak

‡curly hair = weak digital camera = strong

‡fast food...not quick food...

‡a quick shower...not a fast shower...

Look at the words below and think of a collocate...

‡salt and....

‡...cream

‡blond...

‡very...

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercise 2: Collocations

7

‡Look at the sentences in Exercise 2.

‡Replace the italicised part of each sentence with a formal single verb equivalent that does not alter the meaning of the sentence. ‡Before choosing the verb, identify the word with which the replacement should collocate...

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercise 3: Colloquialisms

8 ‡Colloquial English is idiomatic, informal and conversational. ‡Formal register should therefore not contain the use of colloquialisms. ‡Find a suitable alternative for the colloquial expressions italicised in Exercise 3.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercises 4 & 5: In/Formal Style

9 ‡Informal writing has certain features which are common (e.g.: contractions, direct questions...) ‡Recognising the features of formal and informal styles of English is imperative for a good writer ‡Discuss the items listed in exercise 4 with a partner. You have 5 minutes. ‡Now, rewrite the sentences given in Exercise 5.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Formal & Informal Register Ȃ Part 2

[adapted from Jordan (1999) Academic Writing Course] 10

‡Look at the sentences below:

ƒI showed that his arguments did not hold water. ƒIt has been proved that the arguments so far are without foundation. ‡Are the following sentences formal or informal..?

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Formal or Informal? Written or Spoken?

11

2.I wonder why she put up with those awful conditions for such a long time.

3.Additional tests will be necessary before the experiment can be concluded.

4.It is possible to consider the argument from a different viewpoint.

5.The report is quite bad - you should really change it.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Which of the following passages is more formal?

12 [A] Mrs Vine tended to handle the monetary side of the business and Mr Vine took care of the workshop, purchasing, marketing and sales. Both of them worked in the store during the day and between them they managed to share the running of the

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

13 [B] Mrs Vine controlled the financial aspects of the business, while Mr Vine managed the purchasing, marketing and sales. Both worked in the store during the day and ran business operations together. However, Mr Vine was fundamentally a craftsman and was keen to assist in the workshop whenever the opportunity arose.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercise 6: Again, which is more formal - A or B?

14 [A] The Birmingham Furniture Company (BFC) was set up in 1972 and until recently, it was a fairly profitable business. In 1999, its sales turnover averaged ...1D000 SHU RHHNB *LYHQ POMP LP RSHUMPHV M 200 PMUN XS TXLPH QRUPMO LQ IXUQLPXUH UHPMLOLQJ LPV ...7D00 RI RHHNO\ RYHUOHMGV RHUH HMVLO\ ŃRYHUHGB 7OH RRQHUV 0U MQG Mrs Vine, have always believed that much of their success has been due to the LQŃHQPLYH VŃOHPH POH\ RSHUMPH POH 2 RQ MOO VMOHV SURYLGHG M ŃMUURP RI MNRXP ...300 per week for the 6 members of staff.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Exercise 6: Again, which is more formal - A or B?

15 [B] The Birmingham Furniture Company (BFC) was established in 1972 and for many years had continued to grow into a reasonably profitable business. By 1999, LPV MYHUMJH RHHNO\ PXUQRYHU OMG ULVHQ PR ...1D000 MJMLQVP RYHUOHMGV RI ...7D00 RLPO a sales markup of 200%. The owners and founders, Mr and Mrs Vine, laid great stress on their incentive scheme and this, they believed, contributed to the success of the company. Each of the six members of staff were paid 2% commission on all VMOHVB HQ 1EEE POLV SURYLGHG POHP RLPO MQ H[PUM ...300 PR VOMUH NHPRHHQ POHPB

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

The sentences in Exercise 7 are all informal.

Rewrite them in a formal style:

16

It was reported to be unsatisfactory.

2.I thought the lecture was terribly difficult to follow.

The lecture was extremely difficult to understand.

3.The results were a lot better than I expected.

The results exceeded my expectations.

4.None of the other students knew the answer either.

The answer was also unknown to the other students. It was stated that several students were experiencing substantial difficulties in writing their dissertations.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Recognising Language Styles

[adapted from Jordan (1999) Academic Writing Course] 17 different style: Decide if it is spoken or written and then match it with the sources

OLVPHG MP POH HQG"

1b 2e 3d 4c 5a

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Cautious Language (Hedging)

[adapted from Jordan (1999) Academic Writing Course] 18

‡Look at the two sentences below:

interchangeably.

‡Definite/generalised > cautious

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

19

1.(There is an assumption that) Interest Rates will may not rise further this year.

2.It is often said that/Perhaps reading is most effective when it has a particular

purpose.

3.The answer to problems is often found in asking the right questions.

4.Many countries tend to disagree on the interpretation of democracy.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Inappropriate Language

20 Read the extract in Exercise 10 on your handout. Identify the informal and/or inappropriate features of the passages and rewrite the paragraphs in a more

VXLPMNOH MŃMGHPLŃ VP\OH"

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

0‘••‹"Ž‡ "‡™"‹-‡ǥ

21
‡Research has shown (James) that learners of English find writing the most will make. ‡Recent research (James, 2004) suggests that learners of English appear to find writing the most challenging skill to master. There are three main types of error that the learners frequently make. ‡The biggest sort of error leads to misunderstanding or a total breakdown in communication. There are lots of causes of this: usually translating word for word the student uses the wrong sentence patterns (grammar) and the wrong words (vocabulary). ‡The most serious errors lead to misunderstandings or a total failure in communication. There are many causes of this, with literal translations from the first language being the most common. By translating each word separately, the student may use incorrect grammar and inappropriate vocabulary.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

22
‡Another cause is choosing to write long and complicated sentences with far too many supplementary clauses. The longer the sentence, the bigger is the chance of making mistakes and failing to communicate the meaning. ‡Another cause is choosing to write long, complex sentences with an excessive number of subordinate clauses. Such sentences increase the likelihood of making mistakes and failing to communicate the meaning. longer than 3 lines. ‡Therefore, in the early stages of their writing, students should avoid writing sentences which exceed three lines.

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

0‘••‹"Ž‡ "‡™"‹-‡ǥ

Formal Register: Summary

23
‡Consider audience, flow, organisation, purpose, style ‡Choose formal vocabulary; write in a consistent style

‡Use passive voice

‡Avoid the use of first and second person pronouns

‡Avoid use of phrasal verbs & colloquialisms

‡Use hedging language, where appropriate

‡Provide support for claims

‡Avoid euphemisms, idioms & proverbs

‡Do not use contractions/abbreviations

‡Use numerals in dates/statistics only

‡Avoid direct questions to the reader

Formal & Informal Register in Academic Writing

Sophia Butt, 2012

Thank you for your attention.

Sophia Butt

Business Management English (BME) Presessional

Programme Director

Language Center

Masaryk University

.RPHQVNpOR QiPB 2, 601 77 Brno phone: +420 549 496 447 e-mail: cjv@rect.muni.cz web: http://lingua.muni.cz

Slideshow: Hasan Shikoh 2012

Music: GustlerX (Youtube 2009)

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