[PDF] Microsoft Excel 2013 Fundamentals Manual





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EXCEL BASICS: MICROSOFT OFFICE 2013 GETTING STARTED PAGE 02 Prerequisites What You Will Learn USING MICROSOFT EXCEL PAGE 03 Opening Microsoft Excel Microsoft Excel Features Keyboard Review Pointer Shapes MICROSOFT EXCEL BASICS PAGE 10 Typing in Cells Formatting Cells Inserting Rows and Columns Sorting Data Basic Formulas

How do I use Microsoft Excel 2013?

Excel is designed to perform calculations, analyze information, and visualize data in a spreadsheet. Also this application includes database and charting features. Click on the Start button. Click on All Programs. Select Microsoft Office from the menu options, and then click on Microsoft Excel 2013.

How to print a chart in Excel?

If a chart is selected on the spreadsheet, then only the chart will print. Click on the File tab, select the Print option, and then click on the Print button. VI. The sorting feature in Excel allows you to place records in order alphabetically or numerically.

How do I create a pie chart in Excel?

Select A1:A5, and while compress the Ctrl key, select D1:D5. Click on the Insert tab, click on the Pie button location in the then select the first 2-D Pie button from the options panel. Your created Pie chart will appear on the spreadsheet. If a chart is not selected on the spreadsheet, then both the spreadsheet data and chart will print.

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Excel 2013

Charts and

Graphs

Table of Contents

Chart Components ............................................................................................................................... 5

Chart Types.......................................................................................................................................... 5

Creating a Simple Chart ........................................................................................................................ 6

Formatting a Chart ............................................................................................................................... 7

The Chart Tools Design Tab ................................................................................................................ 8

Chart Tools Format Tab ...................................................................................................................... 8

Quick Analysis Feature ........................................................................................................................ 9

Inserting Sparklines .......................................................................................................................... 9

Printing Charts ................................................................................................................................... 10

Conditional Formatting...................................................................................................................... 10

Color Scales ................................................................................................................................... 10

Highlight Cell Rules ...................................................................................................................... 10

Top/Bottom Rules .......................................................................................................................... 11

Data Bars ........................................................................................................................................ 12

Icon Sets ......................................................................................................................................... 12

Creating Conditional Formatting Rules ............................................................................................. 12

Clearing Rules ................................................................................................................................ 13

Formatting Multiple Worksheets ....................................................................................................... 13

Linking Worksheets ........................................................................................................................... 13

Defined Names .................................................................................................................................. 13

Name Box....................................................................................................................................... 14

Entering Named Ranges in a Function ........................................................................................... 14

Grouping ............................................................................................................................................ 15

Ungrouping .................................................................................................................................... 15

Subtotal .............................................................................................................................................. 16

Graphics ............................................................................................................................................. 17

Clip Art .......................................................................................................................................... 17

Shapes ............................................................................................................................................ 18

SmartArt ......................................................................................................................................... 18

Flash Fill Feature ............................................................................................................................... 18

Chart Components

Chart Title

Y-axis (values)

Plot Area

Data Points

X-axis (categories)

Legend

Chart Types

Selecting the right chart or graph will depend on the data you want to plot. Below is a listing of the

more common chart types.

Column Charts are used to display data

arranged in columns and rows. Column charts are useful for showing data over a period of time. Line Charts display data that is set over a period of time. Many times, line charts represent data displaying a trend.

Pie Charts display single data series.

Area Charts are used to emphasize

magnitude or rate of change.

Scatter (XY) Charts are used to show a

correlation between values.

Bar Charts are similar to column charts but

display data horizontally. They are used to compare individual items.

Creating a Simple Chart

1. Highlight the data

a. Highlight consecutive rows or columns Highlight the first row in the range. Hold down the SHIFT key and use the arrow keys to go up or down. b. Highlight the entire range Click and drag with your mouse. c. Highlight non-adjacent rows or columns Highlight the first row or column in your range. Holding down your CTRL key, highlight the additional rows or columns in your range.

2. Click on the Insert Tab

a. Recommended Charts Click this button to view charts that Excel recommends for your data. This feature is new to 2013!

3. Select from the options for a specific type of chart. To view all options, click the pop out

arrow in the lower right hand corner of the charts group. By doing this, you will open a dialog box with the recommended charts as well as all charts.

Formatting a Chart

1. Right-click on the chart element that you would like to format.

2. Select Format Data Series at the bottom of the list. The name of the option will depend

on the element you are trying to format. Note: You can also Format your chart by ways of the Chart Tools Design tab, which appears on your ribbon when a chart is selected.

The Chart Tools Design Tab

A B C D E F G A. Add Chart Element From this button, you can add several different aspects to your chart such as axis titles, data labels, and legends. B. Quick Layout Change chart layout by selecting from the pre-made layouts in this section. C. Chart Styles - Change the appearance of your chart by changing the colors and effects. D. Swap Row / Column Data Switch the data in your rows to the data in your columns, and vice-versa. E. Select Data from this button from a specific range. F. Change Chart Type Change the current chart to a different type G. Move Chart - to a different spot within the same sheet, or move it to a new sheet.

Chart Tools Format Tab

A B C D E F A. Current selection Select and modify sections of the chart. B. Insert Shapes Insert additional shapes into your document. C. Shape Styles Change the appearance of your shapes. D. WordArt Styles Change the appearance of your WordArt. E. Arrange Adjust the position of elements in your workbook. F. Size Manually enter a specific size for a selected object.

Quick Analysis Feature

The Quick Analysis Button is a new feature to Excel

2013. When you highlight a range of cells, this icon

appears next to the last highlighted cell at the bottom right. Click the icon in order to show quick formatting options for the data. You can also find the Quick Analysis feature if you right click your data. You can insert charts and graphs quickly and effectively by using this feature. Recommended charts will pop up as you hover over the different types of charts.

Inserting Sparklines

Sparklines are tiny, word-sized charts that can be inserted into cells.

1. Select your data you want to create a Sparkline for.

2. Using the Quick Analysis shortcut, click the Sparklines heading, and then choose

the line, column, or win/loss type from the options.

Printing Charts

Chart and Data:

1. Click on the File tab Click print.

Note that the chart and the data must be on the same sheet

Chart Only:

1. Select the chart.

2. Click on the File tab click print.

Conditional Formatting

Applying conditional formatting to your data can help identify specific values more quickly.

1. Select the cells where you want to apply the conditional formatting.

2. On the Home tab, in the Styles group, select Conditional Formatting.

3. Select the condition you want to use.

4. Click OK.

Color Scales

For example, you can see how the conditional formatting of a color scale fluctuates depending on the temperature value for the following set of data:

Highlight Cell Rules

Select a rule from this menu to highlight cells that meet the criteria. For example of highlighting cells using the Greater Thanquotesdbs_dbs12.pdfusesText_18
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