[PDF] DEVELOPING EFFECTIVE COMMuNICATION SKILLS





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Improve Your Communication Skills 2nd Edition (Sunday Times

Improve your communication skills / Alan Barker. -- Rev. 2nd ed. p. cm. ISBN 978-0-7494-5627-6 -- ISBN 978-0-7494-5911-6 (e-bk) 1. Business communication.



DEVELOPING EFFECTIVE COMMuNICATION SKILLS

To build active listening skills that improve lines of communication with others. • To be aware of our own communication barriers.



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Developing effecTIve communication skills

Presented by: Linda Mendoza USC Kortschak Center for Learning and Creativity

Learning objectives for communication skills

• To build active listening skills that improve lines of communication with others.

• To be aware of our own communication barriers. • To learn different phrases/strategies that improve how we

respond to others. • To improve email etiquette and learn the do's and don't's of communicating with professors, advisors, etc.

The laws of remembering

• Recently: we remember best what we heard last. • We repeat the most important part of a message especially in conversation. • Frequently: we remember what we hear most often. • Things we come into contact with everyday (ex: people we see regularly) • Impact: we remember most of the things that are presented dramatically. • Ex: famous movie lines • Application: we remember most of the things we have use for. • Ex: social security numbers and passwords

Common barriers (listening)

• Jumping to conclusions

• Thoughts easily wander • Filter out unimportant parts of a conversation • Prematurely having a response before the person is done speaking • Arguing and debating

Common barriers (communicating)

• Fear of offending

• Feeling uncomfortable about expressing your emotions • Messages are misinterpreted by listener • Lack of knowledge about a subject/topic being discussed • Nonverbal behavior

Improving communication (1 of 2)

• Active Listening Skills - 5 Key Elements

1. Pay attention

• Look at the speaker directly • Put aside distracting thoughts • Don't mentally prepare a rebuttal • "Listen" to the speaker's body language

2. Show That You're Listening

• Nod occasionally • Smile and use other facial expressions • Note your posture - important! • Encouraging the speaker

Improving communication (2 of 2)

3. Provide Feedback

• Your role as a listener is to understand what is being said. • Reflect on what has been said by paraphrasing:

• Example: "What I'm hearing is" or "Sounds like you're saying" • Summarize the speaker's comment periodically • Helps you stay focused

4. Defer Judgment

• Allow the speaker to finish each point before asking questions. • Don't interrupt with counter arguments.

5. Respond Appropriately

• Active listening is a model for respect and understanding. • Be candid, open and honest in your response • Assert your opinions respectfully • Treat the person in a way he or she would want to be treated.

references • http://www.mindtools.com/CommSkll/ActiveListening.htm • https://www2.cortland.edu/dotAsset/c1a635f6- a099-4ede-8f15-79b86e315088.pdf • https://owl.english.purdue.edu/owl/resource/694/01/quotesdbs_dbs1.pdfusesText_1
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