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USAR Pamphlet 37-1

Financial Administration

Defense Joint

Military Pay System

Reserve Component

DJMS-RC)

Procedures Manual

Department of the A

rmy

United States Army Reserve Command

4710 Knox Street

Fort Bragg, North Carolina 28310-5010

7 May 2018

SUMMARY OF CHANGE

USAR Pamphlet 37-1

Defense Joint Military Pay System Reserve Component (DJMS-RC) Procedures Manual This major revision of USAR Pam 37-1 dated 7 May 2018 Contains updated Enterprise E-mails for all correspondence

Changes O&F to GFC

Changes SRPC to RPAC

Adds information on Electronic Based Distributed Learning Courses Eliminates requirement to notify the UPC of Soldiers claiming more the 10 federal tax exemptions

Adds certification requirements for HDIP orders

Adds requirement to submit all orders to start, recertify or terminate SDAP to the UPC Clarifies SDAP entitlement for Soldiers mobilized or on TDY in excess of 90 days and not performing special duties

Contains updated information for

Contains updated information for LES history request data to appendix G Adds Thrift Savings Plan, Roth Plan, and Contribution Totals to appendix H Adds Tricare Select Reserve Dental Plan data to appendix I

Adds BAH DEP codes to appendix I

Contains updated ARIMS record numbers for items in appendix K Deletes Student Loan Repayment Program (SLRP) Procedures. This information is available at the

Reserve Pay Supplemental Guidance at

Deletes Health Professional Loan Repayment Program (HPLRP) Procedures. This information is available at the Reserve Pay Supplemental Guidance at Adds new Appendix L with requirements to validate the Personnel/Pay Mismatch Report monthly Adds requirement for a second-party review of ADARS/RADARS transactions prior to assigning a transmittal letter Updates Family Separation Allowance procedures for custodial parents

Deletes references to Direct Deposit waivers

Specifies that lump sum payments may be collected in full against outstanding debts for military pay Specifies that TSP contributions may be reduced to allow collection of debts Updates BAH guidance to incorporate creating DA Form 5960 in the RLAS RM module

Clarifies the difference between calculation of additional federal tax withholding and state tax withholding

Changes ARIMS file numbers and disposition

Adds new procedures for reconciling personnel / pay mismatches ii USARC PAM 37-1 ͻ 7 May 2018

Contents (Listed by paragraph number)

Chapter 1

General

Section I

Introduction

Purpose 1-1

References and forms 1-2

Explanation of abbreviations and terms 1-3

Policies 1-4

Section II Background

1-5

Reserve training types 1-6

Defense Joint Military Pay System-Reserve Component (DJMS-RC) 1-7

Command pay managers (CPMs) 1-8

USAR Pay Centers (UPCs) 1-9

Single source data (SSD) 1-10

Document review and certification requirements 1-11

Chapter 2

Account Maintenance

Section I Basic

General 2-1

The UH022-2405 Master Military Pay Account History Report (MMPA) 2-2 USAR Form 26, Pay Document Transmittal Letter (TL) 2-3

Section II Accessions

Single Source Data (SSD) 2-4

SSD Exception 2-5

Acceptable documents for SSD exception 2-6

SSD accession process 2-7

Documents for manual accessions 2-8

Required accession data elements 2-9

Section III

myPay myPay 2-10

Section IV

Mailing Address/Pay Options

General 2-11

Direct deposit 2-12

Held Pay 2-13

Section V

Waivers/Dual Compensation

Document preparation and distribution 2-14

Section VI

Servicemembers, Combat and Family Group Life Insurance (SGLI, Combat SGLI, and FSGLI)

SGLI, Combat SGLI, and FSGLI 2-15

1

USAR PAM 37-1 ͻ 7 May 2018 iii

Section VII

Promotions, Reductions, and Pay Grade Corrections

Promotions 2-16

Reductions and Erroneous Promotions 2-17

Pay grade corrections 2-18

Section VIII

Pay Entry Basic Date (PEBD)

Changes in PEBD 2-19

Section IX

Administrative Changes

Administrative procedures 2-20

Non-prior service indicator 2-21

Pay status and active duty codes 2-22

Section X

Organization Changes

Changes to organizational data 2-23

Section XI

Reassignment and Transfers

Required documentation 2-24

Verifying and updating account information 2-25

Section XII

Separations

Separation process 2-26

Bonus terminations 2-27

MMPA disposition after separation 2-28

Section XIII

Drill Limits/Authorizations

Drill limits 2-29

Non-prior service (NPS) drill limitations 2-30

Reinstatement of NPS drill limitations 2-31

Drill restrictions 2-32

Section XIV Taxes

Federal tax withholding 2-33

The IRS Form W-2 (Wage and Tax Statement) 2-34

State tax withholding 2-35

Section XV

Extension, Reenlistment, and ETS Date Corrections

Extension, reenlistment, and ETS date corrections 2-36

Chapter 3

Inactive and Active Duty Pay Procedures

Section I

Inactive Duty Training (IDT)

Inactive Duty Training (IDT) payment procedures- Automated Drill Attendance Reporting System (ADARS) 3-1

IDT administrative procedures 3-2

Manual IDT reporting 3-3

Funeral Honors Duty (FHD) payments 3-4

iv USAR PAM 37-1 ͻ 7 May 2018

Medical/Dental Readiness Periods 3-5

Electronic Based Distributed Learning Courses 3-6

Collection of erroneous BA payments 3-7

Disposition of attendance documents 3-8

Section II

Individual Active Duty

Certification requirements 3-9

Payment processing requirements 3-10

Section III

Unit Annual Training (AT)

Payroll preparation 3-11

Section IV

Active Duty Pay Adjustments

Collection of Overpayments 3-12

Underpayments 3-13

Section V

Initial Active Duty for Training (IADT)

Payment of IADT 3-14

Section VI Allowances

Mileage allowance 3-15

Basic Allowance for Subsistence (BAS) 3-16

Overseas Housing Allowance (OHA) 3-17

OCONUS Cost-of-Living Allowance (COLA) 3-18

CONUS COLA 3-19

Family Separation Allowance (FSA) 3-20

Section VII

Basic Allowance for Housing (BAH)

Basic Allowance for Housing (BAH) 3-21

Section VIII

Hazardous Duty Incentive and Special Pay Entitlements

Hazardous Duty Incentive Pay (HDIP) 3-22

Special pay 3-23

Section IX

Miscellaneous Allowances

Saved pay 3-24

Officersuniform allowances 3-25

Clothing monetary allowance - enlisted Soldiers 3-26

Section X Miscellaneous

Duplicate input 3-27

Payment verification procedures 3-28

Active duty without pay and allowances 3-29

Per Diem claims 3-30

Thrift Savings Plan (TSP) 3-31

Chapter 4

Reserve Pay Support and the Pay Inquiry Process

Reserve Pay Support - General 4-1

RD and GFC CPMs Responsibilities 4-2

USAR PAM 37-1 ͻ 7 May 2018 v

Resolving pay inquiries - General 4-3

Responsibility for resolving pay inquiries 4-4

Processing pay inquiries 4-5

Presidential, Congressional, Inspector General pay inquiries 4-6

Chapter 5

Collections

Collections of military pay and allowances 5-1

Fines/forfeitures (Articles 15/Courts-Martial) 5-2

DD Form 362 and DD Form 200 5-3

Debts to Non-appropriated Fund (NAF) activities and other agenciesx 5-4 Notice of levy on wages, salary, and other income (IRS Form 668-W) 5-5

Court ordersx 5-6

Request for remission and waiver of debts 5-7

Proration requestsx 5-8

Debt payment by personal check 5-9

Debts for Soldiers who have transferred or separated 5-10 Lump sum payments for accrued leave and bonuses 5-11 Adjustment to TSP contributions to assist in debt collection 5-12

Chapter 6

Miscellaneous Actions

Transfers to AGR 6-1

Accrued leave 6-2

Disability severance pay (DSP) 6-3

Incapacitation (INCAP) pay/Active Duty Medical Extension (ADME) 6-4

Deceased Soldieraccounts 6-5

Out-of-Service claims 6-6

Non-receipt/returned payments (EFT/Checks) 6-7

Claims resulting from the correction of military records 6-8

Requesting an LES copy 6-9

Chapter 7

Mobilization

Section I

Conceptual Overview

General 7-1

Tasks and responsibilities 7-2

Section II

Mobilization Pay and Benefits

Mobilization pay and benefits information 7-3

Section III

Unit Commanders Pay Management Report (UH022-2004) for Mobilized Units

Unit commander's responsibility 7-4

Section IV

Demobilization

Demobilization tasks 7-5

Section V

Mobilization Stations (Power Projection Platforms)

Mobilization Stations 7-6

vi USAR PAM 37-1 ͻ 7 May 2018

Appendixes

A. References

B. Military Pay Websites

C. Major Subordinate Command (MSC), Army National Guard (ARNG), and Army Site Identification (Site ID) Codes and

Addresses

D. Document Logic Chart

E. State Tax Codes and Postal Service State Abbreviations

F. Travel

G. The UH022-2405 Master Military Pay Account History Report (MMPA)

H. Leave and Earnings Statements (LESs)

I. Unit Commandes Pay Management Report (UCPMR) (UH022-2004)

J. Transaction Identification Numbers (TINs)

K. Unit File Maintenance

L. Personnel / Pay Mismatch Reports

Table List

Table 2-1: Pay status and active duty codes

Table 2-2: Fiscal year drill limits

Table 3-1: Dependency interpretations

Table 3-2: Reimbursement for travel

Table 3-3: Basic Allowance for Subsistence (BAS) entitlements - enlisted Table 7-1: Power Projection Platforms (Mobilization Stations)

Table C-1: UPC Pay Team e-mail addresses

Table C-2: Army activities with Reserve pay input capability

Table C-3: Army National Guard Site IDs

Table H-1: LES fields 1-9

Table H-2: LES fields 10-22

Table H-3: LES fields 23-41

Table H-4: LES fields 42-60

Table H-5: LES fields 61-80

Table H-6: LES fields 81-83

Table J-1: TIN chart

Table J-2: TIN layouts

Figure List

Figure 1-1: Data flows through the Reserve Pay Network

Figure 1-2: RD geographic areas of responsibility

Figure 3-1: Sample annotated ADARS IDT Attendance Roster Figure 3-2: Sample permission to sign-in slip format Figure 3-3: Sample appointment memorandum - monitor sign-in/out, review ADARS/RADARS transactions Figure 3-4: Sample appointment memorandum- alternate certifying officer Figure 4-1: Sample pay chain-of-command flyer for unit bulletin board

Figure 5-1: Example of a debt

Figure 7-1: Sample mobilization MMPA review checklist

Figure G-1: MMPA Reades Guide Section 1

Figure G-2. MMPA Readers Guide Section 2.

Figure G-3: MMPA Reades Guide Section 3. Deposit/Mobilizatio

Figure G-4: MMPA Reades Guide Section 4.

Figure G-5: MMPA Reades Guide Section 5.

Figure G-6: MMPA Reades Guide Section 6.

Figure G-7: MMPA Reades Guide Section 7.

Figure G-8: MMPA Reades Guide Section 8. s

Figure G-9: MMPA Reades Guide Section 9

Figure G-10: MMPA Reades Guide Section 10

Figure I-1: Sample of UCPMR, Section 1

Figure I-2: Sample of UCPMR, Section 2

Figure I-3: Sample of UCPMR, Section 3

USAR PAM 37-1 ͻ 7 May 2018 vii

Figure I-4: Sample of UCPMR, Section 4

Figure I-5: Sample of UCPMR, Section 5

Figure I-6: Sample of UCPMR, Section 6

Figure I-7: Sample of UCPMR, Section 7

Figure I-8: Sample UCPMR, Reconciliation Checklist Figure L-1: Accessing the SELRES Pay/Per Data Discrepancy Issues Subset Report Figure L-2: Sample Reconciled SELRES Pay/Per Data Discrepancy Issues Subset Report Figure L-3: Personnel/Pay Mismatch Report Reconciliation Checklist

Glossary

USAR PAM 37-1 ͻ 7 May 2018 1

Chapter 1

General

Section I

Introduction

1-1. Purpose

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