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Volume 1 Student Eligibility

Table of Contents

............................1 Chapter 1: School-Determined Requirements.........................................3

REGULAR STUDENT IN AN ELIGIBLE PROGRAM ........................................................................

...............3 Remedial coursework, Preparatory coursework, Teacher certication coursework,

Students with intellectual disabilities

ELEMENTARY OR SECONDARY ENROLLMENT ........................................................................

...................5 ACADEMIC QUALIFICATIONS ........................................................................ Checking the validity of a high school diploma, Recognized equivalents of a high school diploma,

Homeschooling, Ability-to-Benet (ATB) test

SATISFACTORY ACADEMIC PROGRESS ?SAP? ........................................................................

....................9

Grades and pace of completion; Financial aid warning; Appeals, nancial aid probation, and academic plans; Reestablishing aid eligibility

ENROLLMENT STATUS ........................................................................

STUDENTS CONVICTED OF POSSESSION OR SALE OF DRUGS ............................................................15

Standards for a qualied drug rehabilitation programINCARCERATED STUDENTS ........................................................................

CONFLICTING INFORMATION ........................................................................

CHANGE IN ELIGIBILITY STATUS ........................................................................

Gaining eligibility, Losing eligibility

ELIGIBILITY REQUIREMENTS FOR SPECIFIC EDUCATIONAL PROGRAMS..........................................19

Correspondence courses, Distance education courses, Students studying abroad Chapter 2: Citizenship ........................................................................ ......21 ELIGIBLE CATEGORIES ........................................................................

CITIZENSHIP MATCH WITH THE SSA ........................................................................

.................................22U.S. citizenship documentation, Updating status for citizens born abroad

NONCITIZEN MATCH WITH THE DHS ........................................................................

.................................24

ARN Corrections & additions

PAPER SECONDARY CONFIRMATION ?G?845? ........................................................................

..................26 Eligible noncitizens and documentation, Ineligible statuses and documents, Using the G-845

for paper secondary con?rmation, The section you ?ll out on the G-845 (Section A), Interpreting the USCIS

response (Section B), USCIS comments (Section C), Student rights

CITIZENS OF THE FREELY ASSOCIATED STATES ........................................................................

..............43

DOCUMENTING IMMIGRATION STATUS IN LATER AWARD YEARS ......................................................43

REPLACING LOST DHS DOCUMENTS ........................................................................

.................................44

EXAMPLES OF COPIES OF PERTINENT DOCUMENTS ........................................................................

.....45 Chapter 3: NSLDS Financial Aid History ..............................................51 NSLDS MATCH ........................................................................ .52 Successful match, No data from match, Postscreening, Unusual enrollment history

CHECKING THE FINANCIAL AID HISTORY

FOR TRANSFER STUDENTS ........................................................................

EFFECT OF BANKRUPTCY OR DISABILITY DISCHARGE ........................................................................

.58 Bankruptcy, Total and permanent disability (TPD) discharges RESOLVING DEFAULT STATUS ........................................................................ NSLDS LOAN STATUS CODES ........................................................................ Chapter 4: Social Security Number .........................................................63 SSN MATCH ........................................................................ ......63 Successful match, No match on the Social Security number, No match on name or birth date, Missing information, Date of death DEATH MASTER FILE ........................................................................ APPLICANTS USING SAME SSN ........................................................................ EXCEPTION FOR THE FREELY ASSOCIATED STATES: MICRONESIA, MARSHALL ISLANDS, AND PALAU ........................................................................ .....................................67 Chapter 5: Selective Service .....................................................................69 REGISTRATION REQUIREMENT ........................................................................ EXEMPTIONS ........................................................................ ....69 SELECTIVE SERVICE MATCH ........................................................................

Successful matches, Unsuccessful matches

FAILURE TO REGISTER ........................................................................ Determining if non-registration was knowing and willful Chapter 6: Eligibility for Speci?c FSA Programs ..................................75 PELL GRANTS ........................................................................ ...77

Incarcerated students and sex oenders, Career pathway program, Duration of eligibility, Eligible post-

baccalaureate program

IRAQ AND AFGHANISTAN SERVICE GRANTS & ZERO EFCS ..................................................................77

DIRECT LOANS ........................................................................ .77 Preparatory coursework, Teacher certication coursework, Parent borrower eligibility,

Adverse credit history for Direct PLUS

CAMPUS?BASED AID GENERAL REQUIREMENTS ........................................................................

............80

Teacher certication programs

PERKINS LOANS ........................................................................ Willingness to repay, Previous Perkins Loan discharged in bankruptcy FEDERAL WORK?STUDY ?FWS? ........................................................................ FSEOG ........................................................................ ...............82 TEACH GRANTS ........................................................................ Amount of grant funds available, Receiving a TEACH grant, Agreement to serve,

Schools without a traditional GPA

1-1 i

FSA HB Jun 2015

Introduction

SOURCES OF INFORMATION

T here are many factors you must consider when reviewing an application for aid from the FSA programs, such as whether the student is a U.S. cit i- zen or permanent resident, whether the applicant is making satisfactory aca- demic progress, and whether he or she has a defaulted FSA loan. To answe r these questions you receive information about the student from di?ere nt sources, including the Department of Education's Central Processing S ystem (CPS) for ?nancial aid applications and the National Student Loan D ata Sys- tem (NSLDS). ?roughout the year, the Department of Education (?e Department) provides updates to schools in the form of dear colleague letters (DCLs ). ?ese and other releases, such as Federal Register notices and announcements containing system updates and technical guidance, are available on the I nfor- mation for Financial Aid Professionals (IFAP) website (www.ifap.ed.gov). ?e FSA Handbook doesn't cover the operation of so?ware. For sch ools using so?ware from the Department, there are technical references on the FSA Download website (see the margin) that explain how the so?ware oper- ates. Schools using third-party so?ware should consult the vendor' s refer- ence materials for technical guidance.

RECENT CHANGES HIGHLIGHTS

Here are some of the signi?cant changes to Volume 1 for the 2015-16 award year:

Chapter 1:

Added reference to the OPE website with guidance on checking for-eign diplomas. Added note on upcoming career-pathway program provision for gaining eligibility. Added reference to OPE website with guidance on recognized equivalent of a high-school diploma. Added example illustrating recognized equivalent guidance. ?is volume of the Federal Student Aid (FSA) Handbook discusses the eligibility requirements for students and parent borrowers and your responsibilities to en- sure that recipients qualify for their aid awards.

Program and systems

information online www.fsadownload.ed.gov

Software:

www.ifap.ed.gov www.ifap.ed.gov/qahome/ qaassessments/studentelig.html www.ifap.ed.gov/qahome/ qaassessments/sap.html 1-2

FSA HB Jun 2015

Guidance on recognized equivalents of a high school diploma ex- panded. Revised guidance for students in local and county jails, penitentia- ries and correctional facilities, as described in DCL GEN-14-21: students in local correctional facilities may be potentially eligible for

FSA aid.

Clarication of Defense of Marriage Act Decision and related guid- ance in DCL GEN-14-14.

Chapter 2:

Guidance on UCSIS"s retirement of red ink on certain documents added. Alien registration number/ARN corrections and additions guidance expanded and updated. Sidebar added: reminder not to initiate the G-845 process without evidence of eligible noncitizen status.

Sidebar added on I-94 website.

Chapter updated to include new G-845 guidance. e new G-845 form is included, and replaces the old version, eective immediately.

Chapter 3

Revised and expanded guidance on unusual enrollment history. Total and permanent disability sidebar updated, disability discharge website reference addded, regulatory citations claried.

Chapter 6

Added sidebar regulatory and statutory citations for the prohibition on Pell Grant awards for concurrent enrollment. Added note on Career pathway program Pell eligibility route, w/

HEA & DCL sidebar citations.

Updated the potential eligiblity for incarcerated students guidance per the changes in DCL-14-21, added DCL citation and website ref- erence for incarcerated students eligibility FAQ. Clarication on requirement to oer Direct Subsidized and Unsub- sidized Loans to all qualied borrowers, and Direct PLUS Loans to all qualied parents and graduate/professional students. Revised adverse credit history provisions described, sidebar with citations added, including counseling requirements for certain bor- rowers.

Questions about FSA policies

“Reach FSA

Reach FSA

FSA Coach

http://www.ifap.ed.gov/ifap/fsacoach.jsp

Questions or comments?

fsaschoolspubs@ed.gov 1-3

CHAPTER

1

FSA HB Apr 2015

GlossaryDCLCFRAcronyms

School-Determined

RequirementsIn this chapter, we discuss student eligibility requirements that don" t require information from the Department"s systems. e school determines on its own whether the student meets these eligibility requirements. In some cases, the nancial aid oce wil l need to get information from other school oces, such as the admissions oce or the registrar, or from other organizations, such as high schools or testing agencies.

REGULAR STUDENT IN AN ELIGIBLE PROGRAM

A person must be enrolled as a regular student in an eligible program to receive FSA funds (exceptions are discussed later in this chapter). A regular student is someone who is enrolled or accepted for enrollment in an eligible institution for the purpose of obtaining a deg ree or certi?cate oered by the school. e requirement for an eligibl e program is discussed in Volume 2, Chapter 2. A school must document a student's enrollment in an eligible program at the time of admission, and it must have a system to notify the ?na ncial aid oce if the student leaves the program. It must also document that a n aid recipient is a regular student. Conditional acceptance. Some schools admit students provisionally, for example, until they provide further documentation, such as academic transcripts or test scores, or demonstrate an ability to succeed in the program by receiving acceptable grades in program coursework. Typically, the school will limit these students' enrollment in terms of number of co urses or enrollment status until they meet the necessary conditions. Students admitted as conditional are regular students only if the school ocially accepts them into the eligible degree or certi?cate progr am. e Department does not de?ne ocial acceptance or admission. If the student is merely allowed to take some courses before being ocially admitted to the program, she is not considered a regular student and is not eligible unt il she is ocially admitted. Schools may oer a trial or conditional period during which a student at- tends a program without incurring program charges or receiving FSA funds If the student continues beyond the trial period and enrolls as a regula r stu- dent, the school can pay him FSA grants for the entire payment period an d

loans for the period of enrollment.Continuing education. Regular students may receive aid for classes

they take in a school's continuing education department as long as th e classes apply to their degree or certi?cate program.

Student eligibility

34 CFR 668.32

See Volume 2, Chapter 2 for eligible

program requirements. Regular student exampleHEA Sec. 484(a)(1), (b)(3), (4);

34 CFR 668.32(a)(1)

34 CFR 668.24(c)(iii)

Lem Community College (LCC) allows

anyone with a high school diploma or the equivalent to enroll in any course.

Many of LCC"s students do not intend

to receive a degree or certi?cate; they are not regular students. LCC requires those who want to receive a degree or certi?cate to complete a form stating which degree or certi?cate they are studying for and to meet periodically with an academic advisor. LCC considers them to be regular students.

Trial periods of enrollment

DCL GEN-11-12

You may o?er trial periods of

enrollment to allow a student to “try out" a program, without incurring charges or receiving Title IV aid, before deciding to continue the program as a regular student and applying for Title IV aid. For full details, see GEN-11-12. 1-4

Volume 1 - Student Eligibility 2015-16

FSA HB Apr 2015

GlossaryDCLCFRAcronyms

Remedial coursework

Remedial coursework prepares a student for study at the postsecondary level (as opposed to preparatory coursework, which prepares a student f or a given program), and a student enrolled solely in a remedial program i s not considered to be in an eligible program. If acceptance into an elig ible program is contingent on completing remedial work, a student cannot be considered enrolled in that program until she completes the remedial wor k. However, if the student is admitted into an eligible program and takes remedial coursework within that program, he can be considered a regular student, even if he is taking all remedial courses before taking any reg ular courses. You may count up to one academic year's worth of these cour ses in his enrollment status for federal aid. For the purpose of this limit , that is

30 semester or trimester hours, 45 quarter hours, or 900 clock hours. I

f the remedial classes are non-credit or reduced-credit, you must determine ho w many credit hours they are worth to count toward the student's enroll ment status (see “Enrollment status" section in this chapter). A remedial course cannot be below the educational level needed for a student to successfully pursue her program aer one year in that cour se. Also, remedial courses must be at least at the high school level, as det ermined by the state legal authority, your school's accrediting agency, or th e state agency recognized for approving public postsecondary vocational educatio n. If that agency determines that a remedial class is at the elementary lev el, the school must abide by that determination, and the class cannot be include d for FSA purposes. Nor can FSA funds be used for a remedial course that uses direct assessment of student learning instead of credit or clock hours. You can't use non-credit remedial hours to determine a student's enrollment status if the course is part of a program that leads to a hig h school diploma or its recognized equivalent. A student is never permitted to r eceive funds for training or for coursework prior to the completion of high sch ool, even if the high school equivalency training is oered at postseconda ry schools or is required for the postsecondary program. Similar to other remedial coursework, a student may receive FSA funds for English as a second language (ESL) courses that are part of a larg er eli- gible program. ere are dierences though: ESL courses don't co unt against the one-year limitation on remedial coursework, and they need not be at the secondary school level. If your school permits a student to enroll in ESL or other remedial cour s- es that don't apply to his degree or certi?cate, be aware that awa rding FSA loans or Pell Grants over a series of semesters for such work can exhaus t his eligibility for Pell Grants and/or FSA loans before he completes his pro gram.

Preparatory coursework

A student not enrolled in a degree or certi?cate program is eligible for Direct Subsidized/Unsubsidized Loans (and a parent may receive Direct PLUS Loans on behalf of a dependent student) for up to one year if she is taking coursework necessary for enrollment in an eligible program. See the discussion under Direct Loans in Chapter 6 of this volume.

Conditional acceptance

examples

1. Jantz University allows students to

take graduate courses before they have taken the GRE, but it limits them to no more than three courses and does not admit them into its graduate programs until they have submitted acceptable

GRE scores. They aren't regular

students, and since the school hasn't admitted them, they aren't eligible for

FSA funds.

2. When Park University accepts

students into its graduate programs, it requires that the students receive no grade lower than a "B" in the ?rst three courses. During this time, the school considers students to be admitted into the program, so they are eligible for FSA. If, however, students receive a grade lower than a B in any of the ?rst three classes, their admittance will be withdrawn and they then will be ineligible for FSA funds.

Continuing education examples

1. Park University has a continuing

education department that o?ers many online (telecommunications) courses that students in other departments of the school may take and that apply to the degree or certi?cate program in which the students are enrolled. These are regular students who are eligible for

FSA funds.

2. Jantz University has a continuing

education department that o?ers many courses. Some students enroll in these courses without being admitted to the university. They are not regular students and are not eligible for FSA funds.

Remedial coursework

34 CFR 668.20

Teacher certi?cation coursework

34 CFR 668.32(a)(1)(iii)

1-5

Chapter 1 - School-Determined Requirements

FSA HB Apr 2015

GlossaryDCLCFRAcronyms

Teacher certi?cation coursework

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