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How-To Guide

SAP Business One

Document Version: 1.0 - 2014-06-23PUBLIC

How to Work with the Tax Tool

SAP Business One 9.1

Brazil

2

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Typographic ConventionsTypographic Conventions

Type StyleDescription

ExampleWords or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.

Textual cross-references to other documents.ExampleEmphasized words or expressions.EXAMPLETechnical names of system objects. These include report names, program names,

transaction codes, table names, and key concepts of a programming language when they

are surrounded by body text, for example, SELECT and INCLUDE.ExampleOutput on the screen. This includes file and directory names and their paths, messages,

names of variables and parameters, source text, and names of installation, upgrade and

database tools.ExampleExact user entry. These are words or characters that you enter in the system exactly as they

appear in the documentation.Variable user entry. Angle brackets indicate that you replace these words and characters

with appropriate entries to make entries in the system.EXAMPLEKeys on the keyboard, for example,F2 orENTER.

Working with the Tax Tool

Table of ContentsError! Reference source not found. ©2014 SAP AG. All rights reserved.3Table of Contents

1Introduction.............................................................................................................................................. 4

2Defining Settings for the Tax Tool .......................................................................................................... 5

2.1Defining Government Payment Codes .................................................................................................................. 5

2.2Specifying the Tax Wizard Reporting From Date ..................................................................................................8

3Running the Tax Wizard ......................................................................................................................... 10

4Creating Tax Adjustments ..................................................................................................................... 18

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Introduction1Introduction

The Brazilian tax system is very complex and imposes a variety of taxes charged at the federal, state, and

municipal levels. Considering the complexity of the system and the frequently changing legislative environment,

tax due calculation for a specific period and tax category is a time consuming process. Each tax category and

government payment code involves different payment document types, reporting period type, due date criteria,

and so on.

The tax tool functionality in SAP Business One for Brazil localization, including the tax wizard and tax adjustment

feature, simplifies the process of calculating the tax due and increases the efficiency and accuracy of the

reporting. The tax tool allows you to do the following: Add additional parameters for tax categories and governmental payment codes

Perform tax adjustments/payments in advance

Calculate the tax final balance by period

Save credits to the next period

Generate payment forms to pay tax differences

Include tax reposting transactions in cash flow and aging reports

This document guides you through the process of defining settings for using the tax tool, including setting up

government payment codes and running the tax wizard. Additionally, it describes the procedure for creating a tax

adjustment or payment of tax in advance.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.52Defining Settings for the Tax Tool

2.1Defining Government Payment Codes

The tax category feature has been enhanced to allow you to define government payment codes and assign them

to the relevant tax category. To define government payment codes, perform the following:

1.In the SAP Business OneMain Menu, chooseAdministrationĺ Setupĺ FinancialsĺTaxĺ Tax Category.

2.In theTax Category - Setupwindow,in theGovernment Payment Code field, for a particular tax category,

choose theDefine New option from the dropdown list. Note You can also access theGovernment Payment Code - Setupwindow directly from theMain Menu by choosingAdministrationĺ Setupĺ Financialsĺ Taxĺ Government Payment Code.

3.In theGovernment Payment Code - Setupwindow, perform the following:

oIn theCode field, enter the government payment code. oIn theDescription field, enter a description for the government payment code. oIn theReportingbyState Tax field, select the checkbox to indicate that the tax category with the associated government payment code is to be reported at the state level. oIn thePeriodicity field, choose the time intervals. oIn theSPED Category field, choose the SPED category from the dropdown list. 6

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Defining Settings for the Tax Tool4.To select the relevant business partner to appear as the authority in the posting created behind the tax

wizard, select the row corresponding to the relevant government payment code and choose theAuthority

Assignment button.

5.In theAuthority Assignment - Setup window, in theVendor Codefield, choose theChoose from Listicon.

6.In theList of Business Partnerswindow, choose the relevant business partner or choose theNew button to

create a new business partner.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.7Note

If you have the multi-branch functionality enabled, you can assign a particular authority to each branch. In

theAuthority Assignment - Setup window, theBranch field is displayed, allowing you to choose the branch

to which you want to assign the authority. Note that the combination of business partner and branch must be unique. Note

In theBusiness Partner Master Data window, on theGeneral tab, in the Business Partner Type field, a new

optionGovernment is available in the dropdown list. When assigning an authority, we recommend that you choose theGovernment business partner type. Note You need to calculate and report taxes for one or more tax categories that correspond to the same government payment code. 8

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Defining Settings for the Tax Tool7.In theGovernment Payment Code - Setupwindow, choose theUpdate button.

2.2Specifying the Tax Wizard Reporting From Date

To specify the date at which you want to begin reporting with the tax wizard (and thus setting the application to

ignore all tax relevant transactions before the specified date), perform the following:

1.In the SAP Business One Main Menu, chooseAdministrationĺ System Initializationĺ Company Details.

2.On the Localization Fields tab, in theTax Wizard Reporting Start Date field, specify the first reporting date.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.93.Choose theOK button. Note

Once you complete and save the first tax wizard run, theTax Wizard Reporting Start Date field is no longer

editable. 10

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Running the Tax Wizard3Running the Tax Wizard

The tax wizard guides you through the process of calculating the final tax due by period and reposting tax

accounts. By simplifying the process of tax due calculation, the wizard allows you to calculate the tax due more

accurately and efficiently.

To run the tax wizard, perform the following:

1.In the SAP Business OneMain Menu, chooseFinancialsĺ Financial Reportsĺ Accountingĺ Taxĺ Tax

Wizard.Alternatively, chooseReportsĺ Financialsĺ Taxĺ Tax Wizard.

2.In theTax Wizard window, choose theNext button.

3.In theTax Run Selection window, choose one of the following options:

oStart New Run - Select this radio button to manually enter all the required settings. oLoad Existing Run - Select this radio button to use settings from a previous wizard run.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.114.If you have the multi-branch functionality enabled, specify the relevant branch in theBranch field.

5.To specify which tax categories used on various transactions should be included in the current run, in theGov.

Pay Code field, choose the government payment code from the dropdown list.

6.In thePeriod field, from the dropdown lists in theYear field, select the fiscal year.

7.Depending on the periodicity you set in theGovernment Payment Code - Setupwindow, in thePeriod field, do

one of the following: oIf the periodicity is set asQuarterly, choose the quarter. oIf the periodicity is set asMonthly, choose the month.

oIf the periodicity is set asSemimonthly, choose the month, and in theSubperiod field, chose the first

or second half of the month.

oIf the periodicity is set asEvery 10 Days, choose the month, and in theSubperiod field, chose the first,

second, or third 10-day period of the month. 12

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Running the Tax Wizard8.If you selected theReportingbyStatecheckbox in theGovernment Payment Code - Setupwindow, in theState

Code field, choose theBrowse button, select the checkbox for the relevant states, and then choose theOK

button.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.139.In theRun Name field, the run name is generated automatically (in the format TAXWIZ + yyyyMMdd + n +

number). You may change the default name.

10.The application automatically displays the following information:

oThe current date is displayed in theRun Date field. oThe periodicity settings defined in theGovernment Payment Code - Setupwindow are displayed in the

Periodicity field.

oThe last transaction to be included in the calculation is displayed in theDate To field.

11.In theDue Date field, specify the due date of the tax due calculation.

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Running the Tax Wizard12.To increase the number of columns displayed in the recommendation report, select theShow Tax Output

Paramscheckbox in the upper right of the window. This option allows you to view the following additional

fields: oICMS tax base det. modality oImposto oTributada oIsentas oOutras Note: Tax output parameters cannot be displayed if theGroup by Documents checkbox is selected.

13.Togroup tax amounts and tax categories which have the same government payment code assigned to

documents, select theGroup by Document checkbox in the upper right of the window.

14.TheRecommendation Report window displays the transactions to be included in the final tax due calculation.

Perform the following:

oIf the tax is reported on a state level (in other words, you selected theReporting by State checkbox in the

Government Payment Code- Setupwindow), you can choose theDetails by Statebutton to view the tax calculation information according to state.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.15oIf you applied a filter to the table, before you proceed to execute the report, ensure you clear the filter by

choosing theFiltericon in the toolbar. o To finish the run, choose theNext button.

15.In theSave and Execute Options window, select one of the following options:

oSave Selection Criteria Only- Select this radio button to save the selection criteria for a future run and

finish the wizard.

oExecute Run - Select this radio button to proceed with the tax wizard run. This option generates the

report and creates a journal entry posting. 16

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Running the Tax Wizard16.In theSummary and Printing - Simulation window, theTax Run Summary section shows the number of

documents included in the calculation, and the table below displays the documents generated in the run. To

exit the wizard run, choose theClose button.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.17

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Creating Tax Adjustments4Creating Tax Adjustments

The tax adjustment feature allows you to manage various specific tax scenarios, such as payment of tax in

advance, in accordance with current Brazilian regulations. To create a tax adjustment or payment in advance, perform the following:

1.In the SAP Business OneMain Menu, chooseReportsĺ Financialsĺ Accountingĺ Taxĺ Tax Adjustment.

Alternatively, you can access theTax Adjustment window by right-clicking the window in the relevant marketing document and choosingTax Adjustment/Payment in AdvancefromtheContext menu.

2.If you have the multi-branch functionality enabled, in theBranch field, specify the additional branch to which

you want to enable generation and posting of tax adjustments.

3.From the dropdown list in theType field, select the type tax adjustment as defined by Brazil authorities.

Working with the Tax Tool

Running the Tax ToolPUBLIC

© 2014 SAP AG. All rights reserved.19Note

The selection you make in theType field determines the default tax category displayed in theTax

Category field. Additionally, several remaining fields are enabled or disabled depending on the value in the

Type field. For fields that are enabled, you may choose another option from the relevant dropdown list.

4.If you selected theReporting by Statecheckbox in theGovernment Payment Code - Setupwindow, from the

dropdown list in theState field, select the relevant state. Note oThe value in theState field can remain empty if the related government payment code is not state relevant. oTheState field on Type 1 tax adjustments must be the same as that specified on the referenced marketing document.

5.From the dropdown list in theOperation field, choose one of the following options:

oOther Debits - Tax to be debited oChargeback of Debits - Reversal of debited tax oOther Credits - Tax to be credited oChargeback of Credits - Reversal of credited tax oTax Deductions Calculated - Tax to be debited

6.In thePosting Date field, specify the posting date.

7.In theDocument Information section, specify the following (if applicable):

oDocument No. oDue Date oTotal Value - Total value of tax to be credited, debited, or included in the calculation. oTotal Value (SC) oPayment Date oProcedure Docket Indicator oProcedure Docket Number oRevenue Code oAdjustment Code oCollection Document oG/L Account oRemarks oBank Authentication - Enter the authentication code provided by the bank when the tax for the

adjustment was paid. This code is required, for instance, when selling goods to other state within Brazil.

8.If you are creating a tax adjustment related to an existing Nota Fiscal document, in theNota Fiscal Reference

section, the following fields are prepopulated with the relevant values in the original document: oDocument Type oDocument No. oNFe Number oSubseries oSerial 20

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© 2014 SAP AG. All rights reserved.Working with the Tax Tool

Creating Tax AdjustmentsoModel

oBP Code oDocumentDate

9.If you chose theOther Obligations, Adjustments and Information of Values Originated from Fiscal Document

optionas the tax adjustment type, in the footer of the window, specify the following (if applicable):

oICMS Code oICMS Base Amount oICMS Base Amount SC oICMS Value oICMS Value SC oICMS Rate oOther Values

10.Choose theAdd button.

Note that tax adjustments cannot be deleted, only canceled. Note:

Tax adjustments will be included in a particular tax due calculation of the tax wizard depending on its tax

category, relevant GPC, and period. Note:

Tax adjustments of Type 1 can be applied to marketing documents even if the posting date is prior to that

specified in theTax Wizard ReportingStart Date field (Company DetailsЍ Localization tab). www.sap.com/contactsap

Material Number

© 2012 SAP AG. All rights reserved.

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