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How do I use Microsoft Excel 2019?
- Excel is designed to perform calculations, analyze information, and visualize data in a spreadsheet. Also this application includes database and charting features. Click on the Start button. Click on All Programs. Select Microsoft Office from the menu options, and then click on Microsoft Excel 2019.
How do I use Microsoft Excel 2013?
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What is Microsoft Excel used for?
- Microsoft Excel is a powerful electronic spreadsheet program you can use to automate accounting work, organize data, and perform a wide variety of tasks. Excel is designed to perform calculations, analyze information, and visualize data in a spreadsheet. Also this application includes database and charting features. Click on the Start button.
Where can I download the class handouts and exercises?
- Our class handouts and exercises can also be downloaded there. The website address is: www.mc-npl.org/class-resources MICROSOFT EXCEL 2016:STEP-BY-STEP GUIDERevised: 2/20/2020
Version 1
10/20/2015
Training, Evaluation & System Support
www.umw.edu/tessMicrosoft Excel Manual
Companion Manuals:
Commerce Manager Manual
Purpose and Overview
The purpose of this manual is to provide an overview of Microsoft Excel tools and functions which are most useful to improve daily operational efficiency.Table of Contents
PURPOSE AND OVERVIEW ................................................................................................................................................................. 1
Table of Contents ........................................................................................................................................................................... 2
SECTION I: WHAT IS EXCEL? ............................................................................................................................................................... 4
WHAT CAN I DO WITH THIS? ......................................................................................................................................................................... 4
SECTION II: CELLS, ROWS, AND COLUMNS ......................................................................................................................................... 4
WHAT IS A CELL? ........................................................................................................................................................................................ 4
WHAT ARE ROWS AND COLUMNS? ................................................................................................................................................................ 4
INSERTING ROWS AND COLUMNS ................................................................................................................................................................... 4
SECTION III: NAVIGATION .................................................................................................................................................................. 6
MOVING BETWEEN CELLS ............................................................................................................................................................................ 6
SELECTING MULTIPLE CELLS ......................................................................................................................................................................... 6
SELECTING ENTIRE ROWS AND COLUMNS ....................................................................................................................................................... 6
SELECTING MULTIPLE ROWS AND COLUMNS ................................................................................................................................................... 6
SECTION IV: FORMATTING ................................................................................................................................................................. 7
CELLS ....................................................................................................................................................................................................... 7
TABLES ..................................................................................................................................................................................................... 8
Choosing a Table Style to Create a Table ......................................................................................................................................... 8
Adjust the Table Style ....................................................................................................................................................................... 9
Creating or Deleting a Custom Table Style ....................................................................................................................................... 9
Removing a Table Style .................................................................................................................................................................. 11
Converting a Table to a Range of Data .......................................................................................................................................... 11
Formatting Table Elements ............................................................................................................................................................ 11
Pivot Tables .................................................................................................................................................................................... 12
CONDITIONAL FORMATTING ....................................................................................................................................................................... 14
Highlight Cells Rules ....................................................................................................................................................................... 14
Greater Than ............................................................................................................................................................................................. 14
Less Than ................................................................................................................................................................................................... 15
Between .................................................................................................................................................................................................... 16
Equal To ..................................................................................................................................................................................................... 16
Text That Contains ..................................................................................................................................................................................... 17
A Date Occurring ....................................................................................................................................................................................... 18
Duplicate Values ........................................................................................................................................................................................ 18
Top/Bottom Rules ........................................................................................................................................................................... 19
Top 10 Items .............................................................................................................................................................................................. 19
Top 10% ..................................................................................................................................................................................................... 20
Above Average .......................................................................................................................................................................................... 21
Data Bars ........................................................................................................................................................................................ 22
Color Scales ..................................................................................................................................................................................... 23
New Rule......................................................................................................................................................................................... 24
Clear Rules ...................................................................................................................................................................................... 25
Manage Rules ................................................................................................................................................................................. 26
SECTION V: SEPARATING TEXT WITHIN A CELL ................................................................................................................................ 27
SECTION VI: SORTING ...................................................................................................................................................................... 28
ALPHABETICAL ......................................................................................................................................................................................... 28
NUMERICALLY ......................................................................................................................................................................................... 29
MULTI-LEVEL SORTING .............................................................................................................................................................................. 29
SORTING BY CELL COLOR ........................................................................................................................................................................... 31
SECTION VII: FILTERS ....................................................................................................................................................................... 34
SECTION VIII: FUNCTIONS AND FORMULAS ..................................................................................................................................... 36
BASIC FUNCTIONS/FORMULAS .................................................................................................................................................................... 36
Sums ............................................................................................................................................................................................... 36
Subtotaling ..................................................................................................................................................................................... 37
One Level Subtotals ................................................................................................................................................................................... 37
Nested Level Subtotals .............................................................................................................................................................................. 39
Removing Subtotals ................................................................................................................................................................................... 42
Average .......................................................................................................................................................................................... 42
Count Numbers ............................................................................................................................................................................... 43
Maximum and Minimum ................................................................................................................................................................ 44
SECTION I: What is Excel?
Microsoft Excel is a spreadsheet application that is commonly used for a variety of uses. At its core, Excel
is a table consisting of rows and columns. Excel is composed of rows and columns and uses a spreadsheet to
display data. Features include: calculation, graphing tools, pivot tables, and a macro programming language
called Visual Basic for Applications.What can I do with this?
The data within a table can be sorted by any column, which means that the rows can be ordered by last
name or first name alphabetically, by the ID number ascending or descending, by the amount paidascending or descending, or by the date. You can also filter the data in the table to have only specific
values show.SECTION II: Cells, Rows, and Columns
What is a cell?
A cell, outlined in green below, is an individual block within a table in which you can enter values, such
as words or numbers.What are rows and columns?
Rows, outlined in red below, are a horizontal group of cells. Columns, outlined in blue below, are a vertical group of cells.Inserting rows and columns
To Add a Row:
1. Select the entire row below where you want to add the new row.
This is a row
This is a column
This is a cell
2. Right click, select Insert.
To Add a Column
1. Select the column to the right of where you want to add the new column
2. Right click, select Insert.
Section III: Navigation
Navig can move from one end of your spreadsheet to the other faster than using the scroll bar.Moving Between Cells
Use the arrow keys on your keyboard to move from one cell to another Use the Tab key to move horizontally to the right. Hold the Shift key and press the Tab key to move horizontally to the left. Use the Enter key to move vertically downward. Hold the Shift key and press the Enter key to move vertically upwards.Selecting Multiple Cells
To select a range of data:
1. Select the first cell in the data range.
2. Hold the Shift key.
3. Select the last cell in the data range.
Select the beginning range of data, drag the cursor to select the range of dataSelecting Entire Rows and Columns
Excel organizes a data sheet by numbering the rows and lettering the columns.To select an entire row:
Select the number of the row
To select an entire column:
Select the letter of the column.
Selecting Multiple Rows and Columns
To select multiple rows or columns
1. Select the entire first row
2. Hold the Shift Key
3. Select the entire last row of the range of data
SECTION IV: Formatting
Formatting in Excel allows you to change the appearance of cells or the appearance of the spreadsheet as a
whole. CellsFormatting cells allow you to change the appearance of the value within the cell without changing the
value, such as converting number into a currency or percentage value.To Format a Cell:
1. Select the cell or cells to format
2. Right click and select Format Cells.
The Format Cells dialogue box will appear
To convert a numeric value into an accounting value:Select Accounting from the list of Categories.
Click Ok.
Tables
A table is a way of formatting data so that data may be sorted. Tables also display rows in alternating
colors to make the data easier to read.Choosing a Table Style to Create a Table
To Choose a Table Style:
1. Select the range of cells to include in the table.
2. Choose Table located on the Insert tab.
The Create Table dialogue box will appear.
If you selected a range of data to include in the table, the table contents will already be populated in the
Where is the data for you table field.
To include headers in the table, select the My Table has Headers checkbox.To Create a Table from the Home Tab:
1. Select the range of cells to include in the table.
2. Select Format as Table.
3. Follow the steps listed above to create a table.
Adjust the Table Style
Select the table, and choose the Table Style located on the Design tab.Creating or Deleting a Custom Table Style
To Create a Custom Table:
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