[PDF] Team Building Toolkit How to Run Successful Team

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TEAM BUILDING TOOLKIT

Developed by Kathy Mendonca and Suzy Thorman

Central HR, Staff Learning & Development

Page | 2

Table of Contents

Stages of Team Development ................................................................................................ 4

Team Building at a Glance ..................................................................................................... 5

How to Run Successful Team Building Activities

- Tips for the Facilitator .............................. 12

All Stages

- Team Building Tools and Exercise ...................................................................... 14

Staff Meeting Check-ins ...................................................................................................................... 14

Meeting Opener

- Pack up Your Troubles .......................................................................................... 16

Living the Operating Principles ........................................................................................................... 17

Forming Stage - Team Building Tools and Exercises ............................................................. 23

Shared Values ...................................................................................................................................... 23

Creating a Shared Vision ..................................................................................................................... 25

Developing a

Mission .......................................................................................................................... 27

Setting Team Ground Rules ................................................................................................................ 29

Project Charter .................................................................................................................................... 31

Project Charter Template .................................................................................................................... 33

Hidden Treasure .................................................................................................................................. 39

Group Resume .................................................................................................................................... 41

A Penny for Your Thoughts ................................................................................................................. 43

Sweet Stories ...................................................................................................................................... 44

Storming Stage

- Team Building Tools and Exercises ............................................................ 46

Leader Actions for Dysfunctional Team Member Behaviors .............................................................. 46

Graffiti Feedback Board ...................................................................................................................... 50

That Guy & This Guy............................................................................................................................ 51

Blame Game ................................................................................................................................

55

Labels .................................................................................................................................................. 57

Norming Stage - Team Building Tools and Exercises ............................................................ 59

Ways to Engage Participants - Creative Thinking & Dialogue ............................................................. 59

Wisdom from Geese ........................................................................................................................... 62

Toss Me Some Feedback ..................................................................................................................... 64

Hand Shake It Up ................................................................................................................................. 66

Celebrations That Reverberate ........................................................................................................... 67

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Performing Stage

- Team Building Tool ............................................................................... 68

Six Thinking Hats® ............................................................................................................................... 68

RAPID® ................................................................................................................................................ 70

Gradients of Agreement ..................................................................................................................... 71

Turning Pressure into Performance .................................................................................................... 73

Picture-Based Scavenger Hunt ............................................................................................................ 74

Kudos ................................................................................................................................................... 76

Performing and Adjourning Stages

- Team Building Tool ..................................................... 77

Recognition Celebrations .................................................................................................................... 77

Adjourning Stage - Team Building Exercise .......................................................................... 78

Project Lessons Learned Session ......................................................................................................... 78

Project Lessons Learned Template ..................................................................................................... 79

My Message to You ............................................................................................................................. 81

Gift to the Team .................................................................................................................................. 82

Additional Resources ........................................................................................................... 83

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Stages of Team Development

One of the most influential models of teamwork theory was first developed by Dr. Bruce Tuckman in 1965. Ten years later, he refined the model to include a fifth stage, Adjourning. Understanding its five stages can help you develop a high performing team. The model shows that as a team develops, relationships between members becomes more stable and the team increases its ability to perform. The amount of time that a team spends in any one stage and the number of times they cycle back through the stages will vary depending on the make-up of the team, the environment and the leadership. Based on what stage of development the team is in, the leader will change their leadership approach to best meet the needs of the team.

Forming:

In the Forming stage, team members are getting to know one another, and understanding the team's purpose and their roles.

Storming:

In the Storming stage, politeness begins to wear off and dissension occurs over basic mission and operating procedures.

Norming:

When team members recognize their differences and have dealt with them, they move to Norming, the stage when they ask, "How are we going to accomplish our work?"

Performing:

This is the final stage of team development. A high performing team is exactly that, a highly effective, problem-solving unit.

Adjourning:

As a project comes to an end or a team member leaves, the team moves into the Adjourning stage. This is not a developmental stage. It is the stage of closure.

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Team Building at a Glance

Tools, Exercises & Resources for Each Team Development Stage

Forming Stage

Focus: Orientation

Team Behavior: Dependence on leader

Leader Role:

Direct

Leader Activities:

Outline objectives, roles, working

procedures

Communicate expectations

Establish ground rules

Learn about your team members

Provide opportunities for team to

get acquainted

Team Exercises and Tools:

How to Run Successful Team Building Activities,

pgs. 12-13

Exercise - Staff Meeting Check-ins, pgs. 14-15

Exercise - Meeting Opener - Pack Up Your

Troubles, pg. 16

Exercise - Living the Operating Principles, pgs.

17 -22

Exercise - Shared Values, pgs. 23-24

Exercise - Creating a Shared Vision, pgs. 25-26

Exercise - Developing a Mission, pgs. 27-28

Exercise - Hidden Treasure, pgs. 39-40

Exercise - Group Resume, pgs. 41-42

Exercise - A Penny for Your Thoughts, pg. 43

Exercise - Sweet Stories, pgs. 44-45

Tool - Setting Team Ground Rules, pgs. 29-30

Tool - Project Charter Instructions & Template,

pgs. 31-38

Resources:

Organizational Effectiveness & Metrics for

organizational consulting, including support for strategic planning top@berkeley.edu

Operating Principles

- Leaders & Managers

Toolkit:

eader_toolkit_2013.pdf

Cal Adventures (outdoor teambuilding

sessions - fee based) https://recsports.berkeley.edu/custom- trips-events/

University Health Services

- UC Berkeley

Guide to Healthy Meetings and Events

https://uhs.berkeley.edu/healthymeetings

Project Management Methodology

(tool & templates)

Page | 6

onal-excellence/oe-project-management- tools

KEYS workshop, see UC Learning Center:

Creating an Inclusive Work

Environment

Communicating Goals

and Expectations

Leading Change

Additional team building resources

- see

Team Building Toolkit, pgs. 83-84

Storming Stage

Focus: Clarification

Team Behavior:

Conflict

Leader Role:

Coach and Mediate

Leader Activities:

Encourage direct and frequent

communication

Establish communication guidelines

Appreciate differences

Surface, mediate, and resolve

conflict

Reassure team this behavior is

normal

Team Exercises and Tools:

How to Run Successful Team Building Activities,

pgs. 12-13

Exercise - Staff Meeting Check-ins, pgs. 14-15

Exercise - Meeting Opener - Pack Up Your

Troubles, pg. 16

Exercise - Living the Operating Principles, pgs.

17 -22

Exercise - Graffiti Feedback Board, pg. 50

Exercise - That Guy & This Guy, pgs. 51-54

Exercise - Blame Game, pgs. 55-56

Exercise - Labels, pgs. 57-58

Resources:

Employee Assistance for Faculty and Staff

510
-643-7754 https://uhs.berkeley.edu/bewellatwork/em ployee-assistance

Ombuds Office

510
-642-7823 http://staffombuds.berkeley.edu/

Staff Learning & Development for

Whole Brain onsite workshop - recognizing and appreciating work styles top@berkeley.edu

Page | 7

Tool - Leader Actions for Dysfunctional Team

Member Behaviors, pgs. 46-49

Operating Principles - Leaders & Managers

Toolkit:

eader_toolkit_2013.pdf

University Health Services

- UC Berkeley

Guide to Healthy Meetings and Events

https://uhs.berkeley.edu/healthymeetings

Project Management Methodology

(tool & templates) onal -excellence/oe-project-management- tools

KEYS workshops, see UC Learning Center:

Communication Skills: Listening and

Feedback

Running Effective Meetings

Leading Change

Coaching for Performance and

Development

Conducting Difficult Performance Conversations

Dealing with Disputes and

Disagreements

Additional team building resources

- see

Team Building Toolkit, pgs. 83-84

Page | 8

Norming Stage

Focus: Communication

Team Behavior:

Cooperation

Leader Role:

Facilitate

Leader Activities:

Support members in their emerging

roles

Enable effective communication and flow of data

Focus on listening and summarizing

agreements

Provide positive and constructive

feedback

Reinforce collaborative work

relationships Arrange a team-building event Team Exercises and Tools:

How to Run Successful Team Building Activities,

pgs. 12-13

Exercise - Staff Meeting Check-ins, pgs. 14-15

Exercise - Meeting Opener - Pack Up Your

Troubles, pg. 16

Exercise - Living the Operating Principles, pgs.

17 -22

Exercise - Wisdom from Geese, pgs. 62-63

Exercise - Toss Me Some Feedback, pgs. 64-65

Exercise - Hand Shake It Up, pg. 66

Exercise - Celebrations That Reverberate, pg. 67

Tool - Ways to Engage Participants in Creative

Thinking & Dialogue, pgs.

59
-61

Resources:

Operating Principles

- Leaders & Managers

Toolkit:

eader_toolkit_2013.pdf

University Health Services

- UC Berkeley

Guide to Healthy Meetings and Events

https://uhs.berkeley.edu/healthymeetings

Project Management Methodology

(tool & templates) onal -excellence/oe-project-management- tools

KEYS workshops, see UC Learning Center:

Communication Skills: Listening and Feedback

Coaching for Performance and

Development

Running Effective Meetings

Additional team building resources

- see

Team Building Toolkit, pgs. 83-84

Page | 9

Performing Stage

Focus: Productivity

Team Behavior:

Interdependence

Leader Role:

Delegate

Leader Activities:

Allow a high level of autonomy

Turn over day-to-day responsibility

Acknowledge successes and

contributions

Encourage professional

development to enhance skills and motivate the team

Team Exercises and Tools:

How to Run Successful Team Building Activities, pgs. 12-13

Exercise - Staff Meeting Check-ins, pgs. 14-15

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