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The Protocol includes the general principles to be applied to information sharing as well as providing a template Data Sharing Agreement.



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What should an organization’s information sharing and tracking procedures include?

    An organization’s information sharing and tracking procedures should: • Identify threat information that can be readily shared with trusted parties. • Establish processes for reviewing, sanitizing, and protecting threat information that is likely to contain sensitive information. • Develop plan for addressing leakage of sensitive data.

What are information sharing rules?

    Establish information sharing rules. Sharing rules are intended to control the publication and distribution of threat information, and consequently help to prevent the dissemination of information that, if improperly disclosed, may have adverse consequences for an org anization, its customers, or its business partners.

What is the purpose of the cybersecurity information sharing guidelines?

    The goal of the publication is to provide guidelines that improve cybersecurity operations and risk management activities through safe and effective information sharing practices, and that help organizations plan, implement, and maintain information sharing.

What is the role of internal sharing of PII?

    Education and awareness activities are critical to ensure that individuals responsible for handling threat information understand how to recognize and safeguard PII. 7 Internal sharing of information may result in disclosure of PII to people who, by virtue of their job functions, would not typically have routine access to such information.

Page 1 of 9 V3.0Information Sharing Protocols

Date: February 2019

between and

Page 2 of 9 V3.0

i.

Glossary

1.

Introduction

2.

Parties

3. 4.

Information use, handling, security and assurance

5. Responsibilities under data protection legislation 6. Responsibilities under the Freedom of Information Act 2000 (FoIA) 7.

Intellectual property rights

8.

Issue management

9.

Security incidents or information breaches

10.

Termination

11.

Recovery costs

12.

Commencement and review of ISP

13.

Signatories

Version control

Contacts

Review history

Page 3 of 9 V3.0

The Billing Authority

or BA CRCA 2005The Commissioners for Revenue and Customs Act 2005 Data ControllerHas the meaning set out in the General Data Protection Regulation (GDPR Data ProcessorHas the meaning set out in the GDPR.

Data protection

legislationMeans the GDPR, DPA 2018 and all applicable laws and regulations relating to processing of personal data and privacy, including where applicable the

guidance and codes of practice issued by the Information Commissioner.

DPAData Protection Act 2018

FoIAMeans the Freedom of Information Act 2000 and any subordinate legislation made under this Act together with any guidance and/or codes of practice issued

legislation.

GDPRGeneral Data Protection Regulation

HardcopyComputer output printed on a physical object, normally paper, or a record which can be read without the use of any device.

HMGHer Majesty's Government

HMRCHer Majesty's Revenue and Customs

LGFA 1988The Local Government Finance Act 1988

ISAThe Information Sharing Agreement details the information being shared, the reason it is being shared and how it will be transferred. ISPThe Information Sharing Protocol covers the overarching arrangements for all information shared.

Personthe Interpretation Act 1978.

Personal Dataeconomic, cultural or social identity of the individual.An example is information about a property where the address is present.

Soft copyAn electronic or digital copy of some type of information, where the com puter output can be displayed on a screen. VOA

Page 4 of 9 V3.0

1. Introduction

1.1. This Information Sharing Protocol (ISP) sets out the o verarching arrangements for all 1.2.

This ISP will be supplemented b

y individual Information Sharing Agreements (ISAs) that detail the information being shared, the reason it is being shared and how it will be 2.1.

The parties to this ISP are:

7KH9 &XVWRPV6RXWK&RORQQDGH/RQGRQ(38 3.1. 3.2. 3.3. 3.4. 3.5.

The terms of this ISP and an

y supplementary ISAs remain in force whilst the information 3.6. requirements of the Gener al Data Protection Regulation (GDPR), Data Protection Act 2018 4. 4.1. Policy Framework and in accordance with the principles of the ISO27001 Informatio n 4.2. V3.0 4.3. 4.4. 4.5. only use the information for the purpose that it was provided; store information received, securely, and in accordance with central government ensure that only people who have a genuine business need to see the info rmation will have access to it (reviewing the access at frequent intervals), that t hese individuals have received appropriate training and that they have undergone the appr opriate level of security clearance; report any information losses, wrongful disclosures or breaches of secur ity relating to the information supplied by the VOA to the designated contacts immediate ly (within reserves the right to suspend information transfers in the event of a se curity breachor wrongful disclosure until the breach or wrongful disclosure has been res olved to the on how to send any sensitive details of the incident on secure channels; only hold information while there is a business need to do so and destro y it in line with information in both hard and soft copy; regularly review any risks to the information and the effectiveness of m easures taken 4.6. the VOA will: an agreed reasonable timeframe review and reassess compliance once the agreed remedial actions ha ve been 5.1.

Information supplied under this ISP and IS

As may contain personal data

5.2. V3.0 5.3. 5.4. 6.1. 6.2. 6.3. 6.4. 7.1.

This ISP precludes the use of the following:

VOA

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7.2. 7.3. 7.4.

Information supplied b

y the VOA is in Crown ownership and protected by Crown Copyright 7.5. 8.1. Any issues must be reported to the designated contacts (or successors to the role) listed

Page 7 of 9 V3.0

8.2.If it is not possible to resolve an issue within 10 working days and/or the issue may

8.3. The senior management teams will be briefed on the issue including what steps hav e

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9.1.

Any incident or breach in

volving VOA information (such as loss or wrongful disclosure) 9.2. 9.3.

On receipt

of any security incident report the VOA will consider whether the impact means 9.4. The VOA reserves the right to suspend information tr ansfers in the event of a security incident, information breach, or wrongful disclosure until this has been resolved to the

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10.1. 10.2. The VOA reserves the right to terminate this ISP or an y ISAs with immediate effect in 10.3. information in both hard and soft copy, including removal of any information where there 10.4.

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11.1.

VOA reserve the right to reco

ver any costs associated with producing and transferring 11.2. 11.3.

Page 8 of 9 V3.0

12.1. This ISP will come into force from the date it is fully signed by both the VOA and the 12.2. This ISP will be reviewed by both parties on a three yearly basis from the date of the 12.3.

Reviews of this

ISP can be called at any time by representatives of either organisation as 12.4. P osition Signature ................................................................. Print Name ..................................................................

Position

Date .............................. Print Name Signature .........................................................

Date................................

/1/20

Page 9 of 9 V3.0

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Creation

Security team update

ILD review

January 2017

Local Authority Gateway review & GDPR compli

ance &RQWDFW(PDLODGGUHVV5HVSRQVLELOLW\

VOA: Security

Security and security incidents

Reporting and escalating issues

VOA: ILD Teamuk

Review and amendments to ISAs

VOA: ILD Team

FoIA requests

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January 2017

January 2018First review planned

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