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DEI Town Hall

Prof. Frédo Durand, Prof. Leslie Kolodziejski

December 7, 2021

Agenda:

Status: new hire EECS DEI Program Director

DEI Activities: Updates

Task Force on Graduate Admissions

Expansion of MIT Summer Research Program

New Initiative: EECS Thriving Stars

Let's Talk! Break-out rooms and then open Q&A

Discussing Diversity, Equity and Inclusion

մOur work and priorities in DEI can be discussed and questioned.

մEmail dei@eecs.mit.edu

մhttp://calendly.com/fredodurand/

EECS DEI Program Director

մDedicated staff position in EECS

մNational search conducted by Isaacson, Miller (IM) search firm

մCDEI Hiring Team (staff, students, faculty):

żreviewed 11 candidate applications

żinterviewed 7 applicants (via zoom)

żrecommended 3 candidates as finalists (enthusiastic consensus) մEECS Leadership + DEI leaders across institute:

żinterviewed 3 finalists

żconverging to an offer

EECS DEI Strategic Plan

մWe are discussing an outline/menu with CDEI and student advisory group

մFocus

żScientific and educational excellence

żCost-effective solutions

żBroad otherwise

մStill in progress, need help from our DEI program director on a number of topics մWould love to have conversations 1-on-1 or in group

żEmail fredo@mit.edu

żhttp://calendly.com/fredodurand/

EECS DEI Update: Activities

մNew EECS Faculty On-Boarding

żAntonio Torralba, IAP 2022

մJunior Faculty Mentoring

żJoel Voldman

մWorkshop on establishing a Healthy Lab Culture: EECS REFS żRachel Holladay, Maddie Laitz, Vibhaa Sivaraman, Zhi Xuan Tan

մSummer Geometry Institute

żJustin Solomon

մGraduate Application Assistance Program: THRIVE (yr 2) żVenkat Arun, Emre Ergecen, Shivam Handa, Rachel Holladay, Liane Makatura, Akshay Narayan,Nili Persits, Alvaro Sahagun, Ticha Sethapakdi մUniversity Center for Exemplary Mentoring (yr 7)

żLeslie Kolodziejski

մNew EECS website with "Community & Equity" main menu

żJane Halpern

մMIT Guaranteed Transitional Support Program Phase I**

żEECS has supported transitions for many years

ż18 individuals (2 outside EECS) reached out for support/conversation żDept support: $206,892.50 for SS21 & FT21; 2 TA appointments ż11 transitions completed successfully, 4 underway, 3 recent inquiries żsupport includes: financial, advice/guidance, coaching, virtual intros մGuaranteed Transitional Support Program Phase II żTwo-part reporting structure in discussions: central OGE + internal to dept/unit մAd Hoc Committee on Mentoring and Advising of Graduate Students żAd Hoc Committee on Graduate Advising and Mentoring @ MIT

մEECS PhD Student Check-in

żLaunched 2020, 2nd year, student reflection due Dec. 31, research advisor feedback due Jan. 31 MIT & EECS: Support and Mentoring of Graduate Students **Leslie Kolodziejski: Transitional Support Coordinator -leskolo@mit.edu **Suraiya Baluch: OGE Transitional Support Coordinator-baluch@mit.edu մMIT Guaranteed Transitional Support Program Phase I

żEECS has supported transitions for many years

ż18 individuals (2 outside EECS) reached out for support/conversation żDept support: $206,892.50 for SS21 & FT21; 2 TA appointments ż11 transitions completed successfully, 4 underway, 3 recent inquiries żsupport includes: financial, advice/guidance, coaching, virtual intros մMIT Guaranteed Transitional Support Program Phase II żTwo-part reporting structure in discussions: central OGE + internal to dept/unit մMIT Ad Hoc Committee on Mentoring and Advising of Graduate Students żAd Hoc Committee on Graduate Advising and Mentoring @ MIT

մEECS PhD Student Check-in

żLaunched 2020, 2nd year, student reflection due Dec. 31, research advisor feedback due Jan. 31 MIT & EECS: Support and Mentoring of Graduate Students MIT & EECS: Support and Mentoring of Graduate Students մMIT Guaranteed Transitional Support Program Phase I

żEECS has supported transitions for many years

ż18 individuals (2 outside EECS) reached out for support/conversation żDept support: $206,892.50 for SS21 & FT21; 2 TA appointments ż11 transitions completed successfully, 4 underway, 3 recent inquiries żsupport includes: financial, advice/guidance, coaching, virtual intros մMIT Guaranteed Transitional Support Program Phase II żTwo-part reporting structure in discussions: central OGE + internal to dept/unit մMIT Ad Hoc Committee on Mentoring and Advising of Graduate Students żAd Hoc Committee on Graduate Advising and Mentoring @ MIT

մEECS PhD Student Check-in

żStart 2020, 2nd year, student reflection due Dec. 31, research advisor feedback due Jan. 31

EECS/CDEI Task Force on Graduate Admissions

մCo-chaired by Prof. Martha Gray and Prof. Armando Solar-Lezama մDiverse Membership: EECS faculty, graduate and undergraduate students; invitations extended and being accepted

մCharge addresses:

żVisibility of our PhD program

żEngagement with applicants prior to admission

żEngagement with applicants following admission decision

żReview of grad admission website (Grad Apply)

żReview processes carried out by subareas and committee members żEfficacies of current first year "guaranteed support" system

մSynergistic with:

żThriving Stars activities

żNew Focused Review Committee to look at URM applications

EECS/CDEI Task Force on Graduate Admissions

մCo-chaired by Prof. Martha Gray and Prof. Armando Solar-Lezama մDiverse Membership: EECS faculty, graduate and undergraduate students; invitations extended and being accepted

մCharge addresses:

żVisibility of our PhD program

żReview of grad admission website (Grad Apply)

żEngagement with applicants prior to admission

żEngagement with applicants following admission decision żReview processes carried out by subareas and committee members żEfficacies of current first year "guaranteed support" system

մSynergistic with:

żThriving Stars activities

żNew Focused Review Committee to look at URM applications MIT Summer Research Program (MSRP): 2021 Expansion

Goals:

մpromote value of graduate education;

մimprove research enterprise through increased diversity; մprepare and recruit the best and brightest for graduate education at MIT մaims to increase number from underrepresented and underserved backgrounds (e.g., low socio economic, first-generation) in research

Robotics Lab tour: July 2021

MSRP: 2021 Expansion

Applying to EECS PhD Program, July 2021

Lunch with current PhD students, July 2021

MSRP: 2021 Partnerships

13 interns from partner schools, July 2021

մContinue interaction after summer program with joint mentoring մDevelop closer relationship with partner schools-leaders, faculty

EECS Thriving Stars

մNew Initiative Fall 2021

մLaunched Ada Lovelace Day

October 12 EECS Website

October 13 MIT News

EECS PhD Program

EECS Thriving Stars: Goals

մIncrease representation of women* toward gender parity մImprove the graduate experience for all (men and women*) մEncourage other graduate programs to follow our lead *women and underrepresented genders

Thriving Stars External Advisory Board

Thriving Stars Philosophy

Thriving Stars Year 1: Summary Goals

մDe-mystify the PhD in EECS-

affect applications

żZoom chat with MSRP alumni

(2019, 2020, 2021): 24 participants

żWebinar chat with GAAP mentees: 124 attendees

żYouTube chat with all in Grad Apply: 4144 invited, 343 attendees, 1222 views of recordingYouTube chat

The recording is here:https://youtu.be/fTdN_jqR7Z0

Thriving Stars Year 1: Summary Goals (con't)

մFocus on graduate admissions-affect enrollment

żGW6 Research Summit: share recording

żEECS Alumni Video 'snippets': share with all admitted students żReview processes: ramped-up, Task Force on Grad Admissions (more later) żCareer Panel: Feb. 3rd-admitted women*, current PhD women*, current UG women* *women and underrepresented genders

Thriving Stars Year 1: Summary Goals (con't)

մFundraise for graduate fellowships: underway

մThriving Stars Research Summits

żHighlight the research contributions of current PhD women* żFour 10-minute presentations followed by panel discussion of future żTopic-specific of importance and broad interest żAll EECS community invited, EECS Industry Alliance, EECS friends մPhD Journey: continue support of 1st semester seminars, GW6, THRIVE, GSA մGraduating Women*: exit interview +s/-s, MIT Advisors Hub *women = women and underrepresented genders

Time for a Couple of Questions...

մThen break-out room discussion

մThen final Town Hall Q&A

Time to Talk! Let's Break-out for Discussion!

մRandom assignment to a break-out room (or you can choose).

մEach break-out room will select note-taker.

մ15 minutes

մNote-taker will report out to all after break-out rooms are closed. żWill email summary to dei@eecs.mit.eduand we will post slides/notes online

մFinal Town Hall Q&A

quotesdbs_dbs4.pdfusesText_7

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