Password Policy Sample
Password Policy Sample. (Sample written policy to assist with compliance). 1.0 Overview. Passwords are an important aspect of computer security.
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Password Policy 1 0 Overview Passwords are an important aspect of computer security They are the front line of protection for user accounts A poorly chosen password may result in the compromise of the University of Evansville's entire corporate network As su ch all University of Evansville employees
What is the purpose of a password policy?
- Once all conditions set in the password policy are met by the user changing the password, the system saves the new password and allows the user access. Each user account can have only one password policy associated with it, but you can apply one password policy to multiple user accounts.
What are the requirements for a strong password?
- A secure network environment requires all users to use strong passwords, which have at least eight characters and include a combination of letters, numbers, and symbols. These passwords help prevent the compromise of user accounts and administrative accounts by unauthorized users who use manual methods or automated tools to guess weak passwords.
How often do passwords need to be changed?
- Change passwords often. IT recommends customers change their passwords at least once a month to discourage hackers. Remember, an expert hacker may eventually discover your password given enough time to work on it.
Information Classification Level: PUBLIC
July 2019
Page 1 of 3PASSWORD
POLICY
Policy Statement
To ensure users are aware of
the importance of passwords to prevent unauthorized use, prote ction of user accounts and to eliminate compromise of the entire AUC network.Reason for Policy/Purpose
The purpose of this policy is to establish a standard for creation of strong passwords, the pro tection of those passwords, and the frequency of change.Who Approved This Policy
Associate Vice President for Digital Innovation
Chief Information Security and Risk Officer
Chief Technology Officer
Who Needs to Know This Policy
Entire AUC Community
Web Address for this Policy
Contacts
Responsible University Official: Wessam Maher
Responsible University Office: Information Security Office. If you have any questions on the policy, you may send an e-mail to infosec@aucegypt.eduPolicy/Procedures
1. All passwords of administrative, highly privileged accounts (e.g., root, enable, administrator, application administrative accounts, etc.) must be changed annually. 2. All user-level passwords (e.g., email, web, desktop computer, etc.) must be changed annu ally. 3. Accounts multiple login failure lock should be enforced for protection. 4. Access to University systems will be closed when a password is not changed as scheduled 5. Passwords must not be inserted into email messages or any other forms of unencrypted elec tronic communication. 6. Passwords shouldn't be inserted, transmitted or saved in plain text in any transmission, coding or configurationInformation Classification Level: PUBLIC
July 2019
Page 2 of3 7. Multiple step verification mediums "like physical/logical tokens and one time
passwords over sms....etc." are considered at the same level of importance and should be preserved and kept safe as well as Passwords. 8. Multiple step verification mediums can be considered a replacement to the password change process. Approval of both Chief Technology Officer and Chief Information Security and Risk Officer must be granted for this consideration. 9. Passwords must be changed immediately whenever there is a suspicious activity. 10. AUC Systems administrators & IT Help Desk should keep records for password changes and reset and perform secure procedures for password reset and changes requests. 11. Passwords must not be written on any media "Like sticky notes" and subsequently left in an unsafe location. 12. Default passwords of any electronic system must be changed during the installation of the system. 13. All passwords must conform to the guidelines per the AUC password guideline (please refer to the guidelines section). 14. Systems and application administrators must enforce this policy on their systems. 15. The same password must not be used for multiple accounts. 16. Password change, password reset and identity management processes should be established and managed adequately to ensure optimum security. 17. Public access digital devices/services that doesn't require a password or uses a public shared password should be approved by Principal Campus Information Security Officer to ensure the adequacy of the setup from security perspective.Enforcement:
Access to University systems will be closed when a user password is not changed as required or if the user doesn't follow the multiple factor steps. Any user found to have violated this policy may be subject to disciplinary action, up to and including termination of employment or dismissal from the University.Appendices
AUC Password Guidelines
All passwords should
meet or exceed the following guidelines. Strong passwords have the following characteristics:Contain at least ten characters
Contain both upper and lower case letters.
Contain at least one number (for example, 0-9).
Contain at least one special character (for example,!$%^&*()_+|~-=\`{}[]:";'<>?,/). Poor, or weak, passwords have the following characteristics: Can be found in a dictionary, including foreign language, or exist in a language slang, dialect, or jargon. Contain personal information such as birthdates, addresses, phone numbers, or names of family members, pets, friends, and fantasy characters. Contain work-related information such as building names, system commands, sites, companies, hardware, or software. Contain patterns such as aaabbb, qwerty, or 123321.Information Classification Level: PUBLIC
July 2019
Page 3 of3 Contain common words spelled backward, or preceded or followed by a number (for
example secret1 or 1secret). Are some version of "Welcome123" "Password123" "Changeme123" "AUC123" "auc2020" You should never write down a password. Instead, try to create passwords that you can remember easily. One way to do this is create a password based on a song title, affirmation, or other phrase. For example, the phrase, "This May Be One Way To Remember" could become the password TmB1w2R! or another variation. (NOTE: Do not use any of these examples as passwords!) There are some good password managers/vault solutions that can help you to save all of your passwords and you will need only to remember one key password instead. These solutions has many advantages and disadvantages so you need to be careful while choosing.History/Revision Dates
Origination Date:
September, 2012
Last Amended Date:
August, 2019
Next Review Date:
August, 2022
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