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project of computer e-education with open access - Digital literacy manual computer literacy project building of a modern society e ² learning e - inclusion open access human rights to education and information

Advanced presentations creation -

Microsoft PowerPoint 2010

Manual

Author: Mariza Maini

Author:

Mariza Maini

Translation:

Tihana Filipēić

Expert review:

Kevin Furlong

Main title:

ITdesk.info - project of computer e-education with open access - Digital literacy manual

Subtitle:

Advanced presentations creation - Microsoft PowerPoint 2010, manual

Cover:

Silǀija Bunić

Publisher:

Open Society for Idea Exchange (ODRAZI), Zagreb

Expert review - Croatian version:

Frane aesnić, MS in Electrical Engineering, EdukaCentar, ustanova za obrazovanje,

Republic of Croatia

Published in:

Zagreb, 2015

Copyright:

Permission is granted to copy, print and distribute this publication, either partially or in its

entirety, also for the purpose of organised education, either in public or private educational organisations, but exclusively for non-commercial purposes (therefore with no charge to end users for the use of the publication) and with a reference to the source (the source: www.ITdesk.info - project of computer e-education with open access). Derivative works are not permitted without obtaining prior consent of the copyright owner (the association Open Society for Idea Exchange - ODRAZI). The contact for permission requests: info@ITdesk.info

Preface

Today's society is characterised by rapid growth and development of the information technology (IT), which resulted in a great dependence of this society, in the broad sense, on every person's knowledge about and competencies in the IT area. However, even though this dependence is growing from day to day, the human rights to education and information haven't yet spread to the IT area. Problems appeared which influence the entire society, create obstacles and bring people further away from the main reason and motivation for progress, an opportunity. Nowadays, being a computer-illiterate person means being a person who is unable to participate in the modern society, a person without opportunity. In spite of the recognition from the European Commisson, UNESCO, OECD and other relevant institutions of the necessity and usefulness of the computer literacy, there are still groups of people for whom it remains difficult to access elementary computer education (e.g. people with disabilities and learning difficulties, workers, migrants, unemployed people, people living in distant places without access to computer education). This manual, along with the rest of the material published on the website ITdesk.info, represents our contribution to the realisation and the promotion of the human rights to education and information in the IT area. We hope that this education program will help you to master basic computer skills and we wish you to learn as much as possible, and thus become an active member of the modern

IT society.

Sincerely,

ITdesk.info team

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CONTENTS:

Preface ............................................................................................................................................. i

1. SLIDE MASTERS AND TEMPLATES ............................................................................................. 1

1.1 SLIDE MASTERS ......................................................................................................................................1

Insert a new slide master ....................................................................................................................1

Edit slide master layouts like: font, bulleted list format, background color and fill effects,

placeholder position, placeholder deletion .........................................................................................1

Apply a custom slide master to specified slides ...................................................................................2

1.2 TEMPLATES ............................................................................................................................... 2

Create a new template, theme ............................................................................................................2

Modify a template, theme ..................................................................................................................3

2. GRAPHICAL OBJECTS ................................................................................................................ 4

2.1 FORMATTING DRAWN OBJECTS .............................................................................................................4

Apply background fill effects to a drawn object ...................................................................................4

Apply a transparency effect to a drawn object ....................................................................................4

Apply a 3-D effect and settings to a drawn object ...............................................................................4

Pick up a style from a drawn object and apply it to another drawn object ...........................................4

Change the default formatting for new drawn objects ........................................................................5

2.2 FORMATTING PICTURES, IMAGES ............................................................................................ 5

Adjust picture, image brightness and contrast .....................................................................................5

Display a picture, image in grayscale, black and white, washout format ..............................................5

Change colors in a picture. Restore original colors in a picture ............................................................6

2.3 HANDLING GRAPHICAL OBJECTS .............................................................................................. 7

Display, hide ruler, grid and guides. Move guides. Turn on, off snap objects to grid.............................7

Position a graphical object (picture, image, drawn object) on a slide using specified horizontal

and vertical co-ordinates .....................................................................................................................7

Distribute selected graphical objects horizontally, vertically relative to a slide ....................................8

Crop a graphical object .......................................................................................................................9

Proportionately, disproportionately rescale a graphical object ............................................................9

Convert a picture to a drawn object and edit the drawn object ......................................................... 10

Save a graphical object as a file format like: bmp, gif, jpeg, png......................................................... 11

3. CHARTS AND DIAGRAMS ........................................................................................................ 12

3.1 USING CHARTS ..................................................................................................................................... 12

Format chart title, legend, data labels, axes labels ............................................................................ 12

Change the chart type for a defined data series ................................................................................ 12

Change the gap, overlap between columns, bars in a chart ............................................................... 12

Change scale of value axis: minimum, maximum number to display, major interval between

plotted numbers in a chart ................................................................................................................ 13

3.2 USING DIAGRAMS ................................................................................................................................ 14

Create a diagram using built- in options like: flowchart, cycle, pyramid, etc. ..................................... 14

Add, move, delete shapes in a diagram ............................................................................................. 14

Add, change, delete connectors in a flowchart .................................................................................. 15

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4. MULTIMEDIA .......................................................................................................................... 16

4.1 MOVIES, SOUND .................................................................................................................................. 16

Insert movies to play automatically, on mouse click .......................................................................... 16

Insert sounds to play automatically, on mouse click .......................................................................... 16

4.2 ANIMATION ............................................................................................................................ 16

Change custom animation effects and settings. Change sequence of custom animations in a

slide .................................................................................................................................................. 16

Apply automatic settings so that bulleted points will dim to a specified color after animation .......... 17

Animate chart elements by series, by category, by elements in series. Animate, do not animate

chart grid and legend ........................................................................................................................ 19

5. ENCHANCING PRODUCTIVITY ................................................................................................. 20

5.1 LINKING, EMBEDDING .......................................................................................................................... 20

Insert, edit, remove a hyperlink......................................................................................................... 20

Insert an action button. Modify settings to navigate to a specified slide, custom show, file, URL ....... 20

Link data into a slide and display as an object, icon ........................................................................... 21

Update, break a link .......................................................................................................................... 21

Insert an image from a file with a link to the file ................................................................................ 22

Embed data into a slide and display as an object ............................................................................... 22

Edit, delete embedded data .............................................................................................................. 22

5.2 IMPORTING, EXPORTING ........................................................................................................ 22

Merge slide(s), a complete presentation ........................................................................................... 22

Merging slide(s) from a word processing application into an existing presentation............................ 23

Save a specified slide as a file format: gif, jpeg, bmp, etc. .................................................................. 23

6. MANAGING PRESENTATIONS ................................................................................................ 25

6.1 CUSTOM SHOWS .................................................................................................................................. 25

Create, show a named custom slide show ......................................................................................... 25

6.2 SLIDE SHOW SETTINGS ......................................................................................................................... 25

Copy, edit, delete a custom slide show .............................................................................................. 25

Apply timings to, remove timings from slide transitions .................................................................... 26

Apply settings to a slide show so that it loops continuously when played, does not loop

continuously when played ................................................................................................................ 26

Apply settings so that slides advance manually, advance using timings if present .............................. 26

Apply settings so that slide show is presented with animation, without animation ............................ 26

6.3 SLIDE SHOW CONTROL ......................................................................................................................... 27

Add, erase pen annotations during a slide show ................................................................................ 27

Display black, white screen during a slide show. Pause, restart, end a slide show .............................. 27

7. TERMS AND CONDITIONS ....................................................................................................... 31

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1. SLIDE MASTERS AND TEMPLATES

1.1 SLIDE MASTERS

Slide master is the most important command in the Ƿslide hierarchyDz. All the formattings applied to the Slide master will reflect on all other slides in the presentation. You can also edit individual layouts, so that all the slides in the presentation with a certain layout will share the same formatting.

Insert a new slide master

Go to the tab View and select Slide master from the group Master Views. This will change the view of the interface and the available commands for the slide master will appear. In this view, it is possible to edit only the format, and not the content of the presentation. The first slide in the menu on the left (slide pane) is the slide master. All the changes made on this first slide will reflect on the other layouts below it. For example, if you change the background of the slide master, that same background will appear on all the layouts as well. Edit slide master layouts like: font, bulleted list format, background color and fill effects, placeholder position, placeholder deletion Font -> it can be edited like in any other case. Select the title or one of the levels on the slide master, right-click and select Font. Bulleted list format: select the list on the slide master and go to Home -> Paragraph ->

Bullets to edit it.

Background color and fill effects: click inside the desired element and go to Format Shape Styles -> Shape Fill. The figure below shows a fill effect in the title box. ITdesk.info - project of computer e-education with open access ITdesk.info is licensed under a Creative Commons Attribution- Noncommercial-No Derivative Works 3.0 Croatia License 2/31 Placeholder position: when a placeholder is selected, there will appear arrows that can be used to reduce, expand, or move the placeholder by simply pulling it in a certain direction. Placeholder deletion: select the placeholder and press DELETE.

Apply a custom slide master to specified slides

When you click on View -> Master Views -> Slide master, the slide master will appear on the left, and below it will appear different layouts. The slides below the Slide master are the only layouts to which you wish to apply the slide master's formatting. If you prefer not to apply the slide master's formatting to a certain layout, or a group of slides which are using that layout, then you have to remove the layout . After that you can add layouts with custom formattings to the slide master.

1.2 TEMPLATES

Create a new template, theme

Go to File -> New -> Blank presentation and click on Create. After that, go to View -> Master Views -> Slide master and edit the slide master and the layouts. When you are done with the editing, go to Save as and save the presentation as a template (.potx). You can create a theme by applying the desired formattings to any slide in the presentation, going to Design -> Themes and clicking on More. ITdesk.info - project of computer e-education with open access ITdesk.info is licensed under a Creative Commons Attribution- Noncommercial-No Derivative Works 3.0 Croatia License 3/31

After that, click on Save Current Theme.

Modify a template, theme

Go to File Ȃ> New and select a template/theme.

Make the desired changes on a template/theme and click on Save as. Depending on whether you are saving a template or a theme, select PowerPoint

Template or Office Theme.

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