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PowerPoint 2010

i Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports text, shapes, graphics, pictures and multimedia along with integration with other Microsoft Office products like Excel. By default, documents saved in PowerPoint 2010 are saved with the .pptx extension whereas, the file extension of the prior PowerPoint versions is .ppt. This tutorial has been designed for computer users who are willing to learn Microsoft PowerPoint in simple steps and they do not have much knowledge about computer usage and Microsoft applications. This tutorial will give you enough understanding on MS PowerPoint from where you can take yourself at higher level of expertise. Before proceeding with this tutorial you should have a basic understanding of Computer peripherals like mouse, keyboard, monitor, screen, etc. and their basic operations.

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PowerPoint 2010

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About the Tutorial ............................................................................................................................................ i

Audience ........................................................................................................................................................... i

Prerequisites ..................................................................................................................................................... i

Copyright & Disclaimer ..................................................................................................................................... i

Table of Contents ............................................................................................................................................ ii

PowerPoint 2010 ൞ Getting Started ........................................................................................................... 1

PowerPoint 2010 ൞ Edžploring Windows .................................................................................................... 4

PowerPoint 2010 - Backstage View ........................................................................................................... 8

Accessing Backstage View ............................................................................................................................... 8

Organization of Backstage View ...................................................................................................................... 9

PowerPoint 2010 ൞ Creating Presentation .............................................................................................. 11

PowerPoint 2010 ൞ Adding New Slides .................................................................................................... 13

PowerPoint 2010 ൞ Adding Tedžt in Bodžes ............................................................................................... 17

PowerPoint 2010 ൞ Adding New Tedžt Bodžes ........................................................................................... 20

PowerPoint 2010 ൞ Deleting Edžisting Slide .............................................................................................. 24

PowerPoint 2010 ൞ Rearranging Slides .................................................................................................... 28

Normal View .................................................................................................................................................. 29

Slide Sorter View ........................................................................................................................................... 31

PowerPoint 2010 ൞ Adding Slide Notes .................................................................................................. 33

PowerPoint 2010 ൞ Managing Sections ................................................................................................... 38

Creating Sections ........................................................................................................................................... 38

Rearranging Sections ..................................................................................................................................... 45

Deleting Sections ........................................................................................................................................... 48

PowerPoint 2010 ൞ Working with Outlines ............................................................................................. 49

PowerPoint 2010 ൞ Sidebars ................................................................................................................... 52

PowerPoint 2010 ൞ Presentation Views ................................................................................................. 56

Normal View .................................................................................................................................................. 57

Slide Sorter View ........................................................................................................................................... 58

Reading View ................................................................................................................................................. 59

Slideshow....................................................................................................................................................... 60

PowerPoint 2010 ൞ Setting Backgrounds ................................................................................................ 61

PowerPoint 2010 ൞ Slide Orientations ..................................................................................................... 67

PowerPoint 2010 ൞ Saǀing Presentation.................................................................................................. 68

PowerPoint 2010

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PowerPoint 2010 ൞ Reǀiewing Presentation............................................................................................ 72

PowerPoint 2010 ൞ Adding Slide Numbers .............................................................................................. 74

PowerPoint 2010 ൞ Adding Header Θ Footer ........................................................................................... 78

PowerPoint 2010 ൞ Running Slideshow ................................................................................................... 82

PowerPoint 2010 ൞ Keyboard Shortcuts .................................................................................................. 84

PowerPoint 2010 ൞ Getting Contedžt Help ................................................................................................ 87

EDITING PRESENTATION ........................................................................................................... 89

PowerPoint 2010 ൞ Copy & Paste Content .............................................................................................. 90

PowerPoint 2010 ൞ Find Θ Replace Content ............................................................................................ 93

Finding Content ............................................................................................................................................. 93

Replacing Content ......................................................................................................................................... 95

PowerPoint 2010 ൞ Undo Edited Changes ............................................................................................... 97

PowerPoint 2010 ൞ Spell Check ............................................................................................................. 100

PowerPoint 2010 ൞ Content Translation ................................................................................................ 105

PowerPoint 2010 ൞ Setting Language Type............................................................................................ 108

PowerPoint 2010 ൞ Duplicating Content ............................................................................................... 113

Cut-Paste Procedure .................................................................................................................................... 113

Copy-Paste Procedure ................................................................................................................................. 116

PowerPoint 2010 ൞ Special Characters .................................................................................................. 118

PowerPoint 2010 ൞ Slides Zoom In-Out ................................................................................................. 122

FORMATTING PRESENTATION ................................................................................................. 125

PowerPoint 2010 ൞ Font Management .................................................................................................. 126

PowerPoint 2010 ൞ Setting Tedžt Fonts ................................................................................................... 129

PowerPoint 2010 ൞ Tedžt Decoration ...................................................................................................... 133

PowerPoint 2010 ൞ Changing Tedžt Case ................................................................................................ 137

PowerPoint 2010 ൞ Changing Tedžt Size .................................................................................................. 140

PowerPoint 2010 ൞ Changing Tedžt Color ............................................................................................... 144

PowerPoint 2010 ൞ Tedžt Alignments ..................................................................................................... 149

PowerPoint 2010

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PowerPoint 2010 ൞ Indent Paragraphs .................................................................................................. 151

PowerPoint 2010 ൞ Setting Line Spacing................................................................................................ 154

PowerPoint 2010 ൞ Borders and Shades ................................................................................................ 157

Applying Borders ......................................................................................................................................... 157

Applying Shades .......................................................................................................................................... 160

PowerPoint 2010 ൞ Apply Formatting ................................................................................................... 163

PowerPoint 2010 ൞ Using Slide Master .................................................................................................. 167

PowerPoint 2010 ൞ Saǀing Design Template ......................................................................................... 172

WORKING WITH MULTIMEDIA ................................................................................................ 177

PowerPoint 2010 ൞ Adding Pictures to Slide.......................................................................................... 178

PowerPoint 2010 ൞ Editing Added Pictures ........................................................................................... 183

Image Adjustments ...................................................................................................................................... 184

Picture Styles ............................................................................................................................................... 184

PowerPoint 2010 ൞ Formatting Added Pictures ..................................................................................... 185

Picture Arrangement Features .................................................................................................................... 186

Picture Sizing Features ................................................................................................................................ 187

PowerPoint 2010 ൞ Inserting a Screenshot ............................................................................................ 188

PowerPoint 2010 ൞ Adding Shapes to Slide ........................................................................................... 192

PowerPoint 2010 ൞ Editing Added Shapes ............................................................................................. 195

Insert Shape Features .................................................................................................................................. 196

Shape Styles Features .................................................................................................................................. 196

PowerPoint 2010 ൞ Formatting Added Shapes ...................................................................................... 197

Shape Arrangement Features ...................................................................................................................... 198

Shape Sizing Features .................................................................................................................................. 198

PowerPoint 2010 ൞ Adding Tedžt to Shapes ............................................................................................ 199

PowerPoint 2010 ൞ Arranging ShapesͬImages ....................................................................................... 201

PowerPoint 2010 ൞ GroupingͬUngrouping Objects ............................................................................... 207

PowerPoint 2010 ൞ Adding Audio Θ Video ............................................................................................ 214

PowerPoint 2010 ൞ Adding Θ Formatting Tables ................................................................................... 221

Table Design Features ................................................................................................................................. 226

Table Format Features ................................................................................................................................ 229

PowerPoint 2010 ൞ Adding Θ Formatting Charts ................................................................................... 233

PowerPoint 2010

v

Chart Design Features ................................................................................................................................. 237

Chart Layout Features ................................................................................................................................. 239

Chart Format Features ................................................................................................................................ 242

PowerPoint 2010 ൞ Adding Θ Formatting SmartArt ............................................................................... 245

SmartArt Design Features............................................................................................................................ 249

SmartArt Format Features ........................................................................................................................... 252

PowerPoint 2010 ൞ Adding Θ Previewing Animations ........................................................................... 255

PowerPoint 2010 ൞ Adding Θ Preǀiewing Transitions ............................................................................ 261

SHARING PRESENTATION ........................................................................................................ 265

PowerPoint 2010 ൞ Creating a PDF File .................................................................................................. 266

PowerPoint 2010 ൞ Creating a Video File ............................................................................................... 270

PowerPoint 2010 - Creating an Image File ............................................................................................ 275

PowerPoint 2010 ൞ Printing Presentation ............................................................................................. 279

PowerPoint 2010 ൞ Broadcasting Slideshow .......................................................................................... 281

PowerPoint 2010 ൞ Packaging Presentation .......................................................................................... 285

PowerPoint 2010 ൞ Setting Document Password................................................................................... 288

PowerPoint 2010 ൞ Emailing Slideshow ................................................................................................. 292

PowerPoint 2010

1 In this chapter, we will understand how to get started with PowerPoint 2010. We will understand how to start PowerPoint 2010 application in simple steps. To access PowerPoint

2010, you must have Microsoft Office 2010 installed in your PC. Only Office 2010 Home

and Student, Home and Business, Standard, Professional and Professional Plus packages have PowerPoint included in them. Other packages may have a viewer, but you cannot create presentations with them.

Step 1: Click the Start button.

PowerPoint 2010 ൞ Getting Started

PowerPoint 2010

2

Step 2: Click All Programs option from the menu.

Step 3: Search for Microsoft Office from the sub menu and click it.

PowerPoint 2010

3 Step 4: Search for Microsoft PowerPoint 2010 from the submenu and click it. This will launch the Microsoft PowerPoint 2010 application and you will see the following presentation window.

PowerPoint 2010

4 The following screenshot shows the various areas in a standard PowerPoint file. It is important to familiarize yourself with these areas as it makes learning and using

PowerPoint easier.

PowerPoint 2010 ൞ Exploring Windows

PowerPoint 2010

5

File Tab

This tab opens the Backstage view which basically allows you to manage the file and settings in PowerPoint. You can save presentations, open existing ones and create newquotesdbs_dbs7.pdfusesText_5