[PDF] [PDF] How to USE SFAREGS IN BANNER 9 FOR MODULE

[PDF] How to USE SFAREGS IN BANNER 9 FOR MODULE

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UCDRegistry

ClárlannUCD

How to

USE SFAREGS

IN BANNER 9

FOR MODULE

REGISTRATION

UCD Registry 'How To'Series

1

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESin BANNER 9

Issue 1l UCD Registry l MARCH 2020

Contents

Introduction3

Section 1:

AccessingSFAREGS4

Section 2:

Looking for a specific student record5

Section 3:

Navigating the screen6

Section4:

Enrolment Informationsection8

Section5:

Course Informationsection9

Section6:

Module registration usingSFAREGS11

(i)

Firstattempts12

(ii)

Repeatofferings13

(iii)

Resitofferings14

(iv)

Substitutedmodules15

Section7:

Overridean errormessage inSFAREGS16

Section8:

Removing (dropping) amodule17

Appendix1:

List of Programme registrationstatuses18

Appendix2:

List of Module registrationstatuses20

Appendix3:

Grade Mode/Module Statuscombinations23

FAQs &Help

FAQs andHelp

26
2

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Registration information for students is recorded in the Banner Student Information

System.

This interactive quick guide will show you how to use the SFAREGS pagein Banner9to review and amend a student's moduleregistrations. A basic knowledge of Banner, InfoView and InfoHub is recommended.

By the end of this guide, you should be able to:

•Understand programme and module registration statuses Read and understand the information held in SFAREGS

Explain what a Course Reference Number (CRN)is

Find CRN(s) for a module using Banner, InfoView and the Web Timetable Manually register students to modules usingSFAREGS

Remove module registrations

Assign the relevant stage to themodules

Introduction

<< Back toContents3

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 1: Accessing SFAREGS

Log into Banner

Go to the UCD Connect page and click on the Banner9 icon

Enter your UCD Connect username and password

For queries about your Banner account contact

systems.data@ucd.ie

Once logged in, you will see the Welcome Page.

Type SFAREGS or the keywords 'course registration' into the box. Press Enter or click on the screen name in the list.

If you are brought to a form called SOADEST, just

exit from it (whiteX on top left-hand side) to get to

SFAREGS

<< Back toContents4

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 2: Looking for a specific studentrecord

<< Back toContents

To find a student record in SFAREGS

•Enter a value for Term e.g. 201900 (for 2019/2020 September) •If you need to check what term code to use, click on th e t hree dots beside the field and choose from the

List of Terms

•Enter the relevant student number in the IDfield •If you need to check for a student number, click on th e t hree dots beside the field and go to Person Search (SOAIDEN) •Click on the Go button (top right-hand side of the page) •This will bring you to the student's record in SFAREGS

Learn more

about how to use

SOAIDEN

5

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 3: Navigating the Screen

Section Toolbar

Shows Term and

Student ID selected

Starts a new search

Moves up and down

between sections

Saves data

Section Toolbar

Section Toolbar

6

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

•The SFAREGSscreen is divided into sections -e.g. the Enrolment Information section and the

Course

Informatio

n section. You can move between them in two ways. Use the Previous Section and NextSection arrows on the bottom left -hand side of the page to move up anddown between the sections On your keyboard, use Alt/Page Down together to move down tothenext section

Alt/Page

Up brings you back up to the previous section

•Each section has its own tool bar on the right-hand (Insert, Delete etc.). I t will be highlighted for th e section th a t you happen to be in and greyed ou t f or the others. •The Toolsmenu (top right) has other functions e.g. Clear Record and Clear Data. •Use the Start Over button at the top right-hand corner of the page to start a newsearch

Section 3: Navigating the Screen

Goto page

2

8to learn

more about using the main

Banner

Iconsand

keyboard shortcuts! << Back toContents7

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

*Go to page 18 for the full list of codes >>

Section 4: Enrolment Informationsection

StatusMeaning

ELEligible toRegister

The student is advanced but not pre-registered. If you see this status do not make any changes to the

record. Contact the Student Record team in UCD Registry for the next step. PE

Pre-registered

The student needs to confirm their programme registrationonline. PX

Provisional RegistrationIncomplete.

Student is progressing carrying modules and needs to confirm their programme registration online. PR

ProvisionalNot Progressed

Student is repeating a stage and needs to confirm their programme registrationonline. RE

Registered

The student has confirmed their registrationonline. RR

RegisteredNot Progressed

The student is repeating a stage and has confirmed their registrationonline. RX

Registered Carrying

The student is progressing into the next stage but still has modules from previous stage to complete.

They have confirmed their registrationonline.

This shows the overall programme registration status of the student. Do not change the information in this section without checking with the Student Record team or your College Liaisonfirst.

The most common codes used in this sectionare:

<< Back toContents8

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 5: Course Informationsection

Gives information about each CRN on the student's record e.g. credit hours, moduletype

CRN stands for Course Reference Number and is

used to identify a particular meeting time for an elementofthe module e.g. lecture slot, seminar, tutorial groupetc. •You use CRNs to manually register students to modules •Every module will have a 'gradableCRN' (usually the lecture) that the student must be registered to. They can then be registered to tutorial

CRNs etc. asrequired

•CRNs can be checked using theTimetable reports in InfoHub. You can also check in Banner using SSASECQ/SSASECT or run report SIS137 in

InfoView

•Always use the correctCRN!

Grade Mode is used to indicate if it is a first

attempt or a repeat/resitattempt at amodule. •M indicates a first attempt at a module. Normally used with module registration statuses RE, RW, RV, RF, RY (go to page 20for more about module statuses >>) •R is normally used for repeats (RR) or resits (ES). The R causes the Grade Point Value for the module to be capped. Used with module statuses RR and ES.

Alwaysuse the correct Grade Mode (go to page 23

for more about grade modes >>) << Back toContents 9

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 5: Course Informationsection

Credit Hours

shows how many credits themodule is worth e.g.5.00

Only the gradable

CRN (usually the

lecture CRN) will display thecredits

If you register a

student to a tutorial orpractical CRN the credit hours will say 0.00

Status refersto

the registration status of the module*:

RE =Core

RW =Option

RV =Elective

RF=First Year

Elective

RR =Repeat

ES =Resit

RA =Audit

Level is thelevel

that the module belongsto:

UG =Undergraduate

GT =Graduate

Taught

GR =Graduate

Research

CD =Undergraduate

Ce rt ificates/

Diplomas

OC =Occasional

Part of Term is

the part of the academic yearthat the module belongsto:

FYR= FullYear

AUT= Autumn

SPR= Spring

SUM= Summer

*Goto page 20for the full list of modulestatuses>> Go to page 23for the correct Grade Mode/Statuscombinations>> << Back toContents 10

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

The Course Informationsection is where you willregister a student to aparticularCRN for amodule. •You will need the relevant CRN(s) for the module(s) inquestion •If you are not sure what CRN to use you can check it on th e M odule Timetable Search in InfoHub or by using InfoView report SIS137 •A m o dule will have a CRN for each lecture slot, tutorial slot, practical slotetc. •Always u s e the 'gradable' CRN when registering a student to a new offering o f amodule- this is usually the lectureCRN •Always use the correct Grade Mode and Status go to page 23 for details >>) •Always assign the correct stage to the CRN via Stage Assignment

ManagementinInfoHub

Section 6: Module registration inSFAREGS

Click tolearn

more about finding CRNs

Click tolearn

more about assigning stages << Back toContents 11

Insert a

new row

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 6(i): 'First attempt' moduleregistration

Add CRN

CheckGrade

Mode Check

Status

To manually register a student to a module that they are doing as a firstattempt:

•Make sure you are in the Course Information section (use the Previous/Next arrows or Alt/Page Down to getthere)

•Create a new row (F6 or choose Insert from the section toolbar) •Enter the relevant CRN (e.g. 51576in the example above) •Tab a cr oss -the other information will populateautomatically: •'Gradable CRNs' (e.g. lectures) will generate Credit Hours e.g.5.000 •For other CRNs (e.g. tutorials or seminars) the Credit Hours will remain at0.000 •Use the c o rrect Grade Mode and Status e.g. M and RE (go to page 23fordetails>>) •You can change these by clicking into the box and typing the newcode

•Save your changes using F10 on your keyboard or the save buttonon the bottom right of the screen-save twice!

•You will see a registration successful message on top right-hand side of the screen •Assign the relevant stage to any 'gradable' CRNs

Click to learn

how to assign a stage << Back toContents

Tab across

12

If a student fails a module that is on offer in the following trimester,they are entitled to repeat that

module. They can normally register to repeat offerings through online registration if it isopen.

To manually register a student to arepeat:

•Find the relevant CRN for the module and use F6or Insertcreate a blank CRN field •Enterthe ' gradable CRN' for the trimesterinquestionand Tab across •Change the Grade Mode to R and the Status toRR •Click i n to the boxes andtype •Save y o ur changes (use F10 or the save buttonx2) •Add a n y tutorial/practical CRNsrequired •Remember to assign the relevant stage to the 'gradable'CRN

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 6(ii): Repeat moduleregistration

Add

CRNChange

GradeMode

Change

Status

Insert a

new row << Back toContents

Tab across

13

UCD REGISTRY: HOW TO MANUALLY REGISTER

MODULESIN BANNER 9

Section 6(iii): Resit moduleregistration

If a student fails a module that is not on offer in the following trimesterthey may be offered a resit opportunity instead. They can normally register to resitofferings through online registration when it isopen.

To manually register a student to aresit:

•Find the relevant resit CRN for the module

•Use InfoView Report SIS137 to see what resit CRNs have been created for your School for the trimesterin

question •Create a new row (F6 or Insert) and enter the CRN •Che ck thatthe Grade Mode isR and change the Status toES •Save your changes (use F10 or the save buttonx2) •Remember to assign the relevant stage to the resitCRN Add

CRNCheck

GradeMode

Change

StatusInsert a

new row << Back toContents<< Back toContents

Tab across

14 If a student fails a module they may select another module that is compatiblewith fulfilling thequotesdbs_dbs19.pdfusesText_25