[PDF] [PDF] Frequently Asked Questions – Sponsored Project Travel - UConn

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Area No 2; all of the East Indies, Australia, New Zealand, and the islands Canada coded flights operated by another carrier must either contact Air Canada

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number of routes from Toronto, Vancouver and Calgary See 787 hours and by phone 24/7 for all travel and Middle East, Asia, Australia, the Caribbean,

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There are no annual subscriber fees associated with the ACGlobe Program and your monthly Corporate Payment Solution, please contact us at 1-844-290- 0219 or email us at ACGlobe offices in Australia, the Netherlands and Mexico

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[PDF] Frequently Asked Questions – Sponsored Project Travel - UConn

Does Air Canada or Westjet qualify as an exception under Fly America or Who can I contact if I have questions or need assistance with travel on sponsored awards? A No According to the regulation, a foreign air carrier service cannot be Australia as long as a “City Pair” fare is not available between the cities of 

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The Canadian Air Transport Security Agency and Cost Recovery 12 Montreal to Algiers, Marseille, Shanghai, Reykjavik, Tel Aviv, Tokyo Australia, the Caribbean, Mexico, Central America and South America Air Canada not address certain important details, mandating the Canadian Transportation Agency (CTA)

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FrequentlyAskedQuestions-SponsoredProjectTravel1. WhatisTheFlyAmericaActandwhendoestheregulationapply?2. CanIchargeanairlinetickettomyfederalgrantusingaforeignaircarrierifthecostislessexpensivethanaUSbasedcarrier?3. WhataretheallowableexceptionsundertheFlyAmericaAct?4. WhatareOpenSkiesagreementsandhowdoesithelpmewithfederalfundedairtravel?5. ArethereanylimitationsorrestrictionsinusingOpenSkiesforFederalAwardGranteeTravel?6. UnderOpenSkies,whenmustIverifythatacitypairfareisineffect?7. DoesAirCanadaorWestjetqualifyasanexceptionunderFlyAmericaorOpenSkies, andwhenwouldtheshortdistanceexceptionapplyundertheFlyAmericaAct?8. Whatdoesitmeanwhenmyairlineticketindicatesa"Codeshare"arrangement, and when is it, or is it not, an allowable charge on my Federal Award?9. WhatinformationshouldbeincludedwithmytravelreimbursementtodocumentaFlyAmericaException/Waiver?10. IsitpermissibletochargetheUniversityormySponsoredAwardforpersonalexpenses/activitieswhiletravelingonUniversity/Grantbusiness?11. TheUniversityrecommendstheuseofSanditzformakingtravelarrangementsrelatedtoUniversitybusiness.WhataretheadvantagesofusingthistoolratherthanothersitesandbookingtoolsthatIammorefamiliarandcomfortable?12. WhocanIcontactifIhavequestionsorneedassistancewithtravelonsponsoredawards?Q.WhatisTheFlyAmericaActandwhendoestheregulationapply?A.TheFlyAmericaActreferstotheprovisionsenactedbyTitle49oftheUnitedStatesCode,SubtitleVII,PartA,subpartI,Chapter401,40118-Government-FinancedAirTransportation.ItisapplicabletoalltravelfundedbyUnitedStatesfederalgovernmentfundsandrequirestheuseof"U.S.flag"airlines.IndividualsthatareaffectedincludeU.S.federalgovernmentemployees,theirdependents,consultants,contractors,grantees,andothers.TheFlyAmericaActRegulationalsoappliestoFederalflow-throughsponsoredfunding,aswellasanysponsor(i.e.SusanG.KomenFoundation)thatreferencescompliancewithfederalregulations,OMBCircularsorUniformGuidance2CFRPart200,inthetermsandconditionsoftheaward.Q.CanIchargeanairlinetickettomyfederalgrantusingaforeignaircarrierifthecostislessexpensivethanaUSbasedcarrier?A.No.Accordingtotheregulation,aforeignaircarrierservicecannotbechargedtoaFederalawardforreasonsofticketcost,preferenceofthetraveler,orconvenience.Inordertoappropriatelychargeaforeignaircarrierflighttoafederalaward,itmustmeetoneoftheallowableexceptionsprovidedundertheFlyAmericaActRegulation.Q.WhataretheallowableexceptionsundertheFlyAmericaAct?A.1.WhenaU.S.aircarrierisnotavailable2.WhentheuseofaU.S.carrierservicewouldextendthetraveltimeby24hoursormore.3. WhenaU.S.carrierdoesnotoffernonstopordirectservicebetweenoriginanddestination;and,a. IncreasesthenumberofaircraftchangesoutsidetheUnitedStatesbytwoormoreb. Extendstraveltimebyatleastsixhoursormorec. Requiresaconnectingtimeoffourhoursormoreatanoverseasinterchangepoint.4. ShortDistanceTravel-Whenthe flight time from origin to destination is less than 3 hours and the use of a US flag carrier doubles the time en-route. 5. WhenthereisanapplicableopenskiesagreementineffectwhichtheDepartmentofTransportationhasdeterminedmeetstherequirementsoftheFlyAmericaAct.Q.WhatareOpenSkiesagreementsandhowdoesithelpmewithfederalfundedairtravel?A. OpenskiesprovidesanexceptiontotheFlyAmericaActrequirement,inlimitedcircumstances,whereabilateralormultilateralairtransportagreementispresentbetweentheUnitedStatesGovernmentandthegovernmentofaforeigncountryinwhichtheDepartmentofTransportationhasdeterminedmeetstherequirementsoftheFlyAmericaAct.AccordingtotheGeneralServicesAdministration(GSA)website,

Therearecurrentlyonlyfourbilateral/multilateral"OpenSkiesAgreements"ineffectthatareeligibleforGovernment/Granteeairtransportation:1.UnitedStates(US)GovernmentandEuropeanUnion(EU)-PermitstheuseofaEuropeanUnionAircarrierforInternationaltraveloutsidetheUS.2.UnitedStates(US)andAustralia-PermitstheuseofanAustralianAircarrierforInternationaltravelbetweentheUStoAustraliaaslongasa"CityPair"fareisnotavailablebetweenthecitiesoforiginanddestination.3.UnitedStates(US)andSwitzerland-PermitstheuseofaSwissAircarrierforInternationaltravelbetweentheUStoSwitzerlandaslongasa"CityPair"fareisnotavailablebetweenthecitiesoforiginanddestination.4.UnitedStates(US)andJapan-PermitstheuseofaJapaneseAircarrierforInternationaltravelbetweentheUStoJapanaslongasa"CityPair"fareisnotavailablebetweenthecitiesoforiginanddestination.Q.ArethereanylimitationsorrestrictionsinusingOpenSkiesforFederalAwardGranteeTravel?A.Yes.TheOpenSkiesexceptioncannotbeusedfordomestictravel(withintheUS),andtheexceptiondoesnotapplytotravelsupportedbyDepartmentofDefense(DOD)Funds.Q.UnderOpenSkies,whenmustIverifythatacitypairfareisineffect?A.TheuseofOpenSkiesisdeterminedbythetraveler'sorigin,destinationandselectionofaircarrier.AnyinternationaltravelusingaEuropeanUnionaircarriertoorthroughaEUCountrydoesnotrequireacitypairfareverification.However,InternationaltraveltoAustralia,Switzerland,andJapanusinganAustralian,Swiss,orJapaneseaircarriermustfirstbeverifiedthatacitypairfaredoesnotexistbetweenthecitiesoforiginanddestination.Q.DoesAirCanadaorWestjetqualifyasanexceptionunderFlyAmericaorOpenSkies,andwhenwouldtheshortdistanceexceptionapplyundertheFlyAmericaAct?A.Ingeneral,theanswerisNo.BothAirCanadaandWestjetAirlinesareoperatedbyCanadian(Foreign)basedairlines,neithercarrierqualifiesasanexceptionunderOpenSkies.However,iftheflighttimefromorigintodestinationislessthan3hoursandtheuseofaUSflagcarrierdoublesthetimeen-route,theshortdistanceexceptionunderFlyAmericacouldapplyinwhichaforeign,includingaCanadianbased,carriermaybeappropriatelycharged.Q.Whatdoesitmeanwhenmyairlineticketindicatesa"Codeshare"arrangement,andwhenisit,orisitnot,anallowablechargeonmyFederalAward?A.Codeshare,isanaviationbusinessarrangementwheretwoormoreairlinessharethesameflight.Sharing,inthissense,meansthateachairlinepublishesandmarketstheflightunderitsownairlinedesignatorandflightnumberaspartofitspublishedtimetableorschedule.Aseatcanbepurchasedoneachairline'sdesignatorandflightnumber,butisoperatedbyonlyoneofthesecooperatingairlines.Typically,code-sharingagreementsarealsoapartofthecommercialagreementsbetweenairlinesinthesameairlinealliances.TobecompliantunderFlyAmericaRegulations,thepurchasemustoccurusingtheUSairline'sdesignatorandflightnumberratherthantheforeigncarrier.Forexample:• CompliantwithFlyAmerica:AmericanAirlines(AA)1234operatedbyQuantasAirways(QF)4321• NotCompliantwithFlyAmerica:QF4321operatedbyAA1234Q.WhatinformationshouldbeincludedwithmytravelreimbursementtodocumentaFlyAmericaException/Waiver?A.1.AcompletedandsignedFlyAmericaException/Waiverform;and,2.Adetailedtravelitineraryfromatravelagentoron-linetravelservice(i.e.,Sanditz,Travelocity,Orbitz,orExpedia).3.Thesearchresultsperformedatthetimeofbookingfromanon-linetravelservicethatdocumentsallavailableflightsandtheexistenceoftheFlyAmericaexceptionidentifiedontheFlyAmericaException/Waiverform,ifapplicable.

Q.IsitpermissibletochargetheUniversityormySponsoredAwardforpersonalexpenses/activitieswhiletravelingonUniversity/Grantbusiness?A.No.Expenseschargedtoorrequestedforreimbursementfromasponsoredawardmustdirectlybenefitthesponsoredaward.Personalexpenses,entertainment,andsocialactivitieswhiletravelingonUniversity/Grantstatusisnotanallowableexpenseonasponsoredawardandmusttypicallybepaidbytraveler.Q.TheUniversityrecommendstheuseofSanditzformakingtravelarrangementsrelatedtoUniversitybusiness.WhataretheadvantagesofusingthistoolratherthanothersitesandbookingtoolsthatIammorefamiliarandcomfortable?A.1.SanditzprovidesservicesthatensurecompliancewithFlyAmericaActregulations;whichtherefore,assiststhetravelerinbookingflightswithoutthehassleofhavingtoknowandunderstandtheFlyAmericaRegulations.2.SanditzprovidesdirectbillingtotheUniversitywhichmeansno"out-of-pocket"expensefortheairlineticketisincurredbythetraveler.3.Ifforsomereasonthetravelerisunabletotakethetrip,Sanditzprovidesacredit(lessfees,penalties,andrebookingcharges)fortheunusedairlineticket.Thispermitsthetriptobeeitherrescheduledwiththecreditoffsettingthecostofthenewticket,oritallowsacreditbacktothesponsoredawardincaseswherenofuturetripwillbenefitthatparticularaward.4.Sanditzwebsiteandbookingtoolislocatedat:http://travel.uconn.edu/2014/03/05/sanditz-online-booking-toolQ. WhocanIcontactifIhavequestionsorneedassistancewithtravelonsponsoredawards?A.ItemContactAssistancewithFlyAmericaRegulationSPSTeamLeadinSponsoredProgramServices:•Telephone:(860)486-3619• MatthewCahill-matthew.cahill@uconn.edu•JenJohnson-jennifer.johnson@uconn.edu• DebKeefe-deborah.keefe@uconn.edu•DanielaParciasepe-daniela.parciasepe@uconn.eduSanditzandSanditzBookingTool•Telephone:(877)826-6733•email: UConn-resdesk@sanditz.com •SanditzBookingTool:https://search.getthere.net/home

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