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1

Division of Academic Affairs

First Year Students Advising Guide

Welcome, Class of

2017! Your first semester at AUI is part of a major life transition - from high

school to college. You will be making your own decisions about your life and learning how to manage academic demands along with the many other activities running at AUI. This first semester should be exciting but also very challenging. Take advantage of the variety of resources AUI offers to assist you with your academic challenges you may encounter. This "Advising Guide" is designed to address academic components that you should be aware of and which will help you in your student experience.

We start this guide by emphasizing that

students at AUI have a great responsibility in t he success of their experience by being in charge of the following: - Learn the academic policies and procedures as described in the AUI catalog

- Know the name, office location, and phone extension of their advisor, as well as the phone extension of their school assistant

Regularly check their email accounts and portal to ensure they receive communication from their advisors, faculty, and/or administrative staff

- Obtain the necessary forms and signatures from their advisor and other academic officers as needed.

- Consult their advisor, coordinator, and dean as needed when considering academic decisions such as course selection or change, declaration of major and/or minor, withdrawal from a course or from the institution, application for internship or special program, or completion of the undergraduate degree requirements and application for graduation. - Seek advice and referral from their advisor and other academic officers and/or administrative staff as needed. - Take responsibility for their own learning by making use of all resources on campus - Follow through on advisor recommendations.

- Keep track of progress toward their degree, noting both requirements met and courses/requirements yet to be met for graduation

- Consult with advisors when intending to make any schedule revision. (Students who change their course schedules may fail to complete a requirement. Students are ultimately 2 responsible for their own choices, but advisors need to know what is going on in order to be helpful.) - Know which courses are offered each term - Meet or speak to advisors regularly (Students should immediately seek out their advisors when they are having difficulties. If the advisor is away from campus, the student should consult the school coordinator or the school dean. Early contact and discussion are essential given the pace of studies.) - Learn the important dates published in the academic calendar (Failure to observe the deadlines can have adverse effects upon the completion of students' degree requirements.) - Consult the degree Audit on line via EX Jenzabar portal. - Consult frequently the portal for any new announcement.

Academic Calendar: Hard deadlines to remember

FALL SEMESTER 2013

August 22 General Faculty Convocation

August 25-28 New, International & Continuing Students Registration & Orientation August 26-28 Continuing Student Registration & Fee Payment August 29 Classes Begin. First Day of late Registration. First Day to Add/Drop (Schedule

Revision)

September 3 Last Day to Revise Schedule - courses dropped will not reflect on transcript.

Last day of Late Registration.

October 14-16 Holiday: Aid Al Adha October 23 Last day for faculty to return the Mid-Semester reports

October 28 Last Day to Drop a Course with "W". Beyond this date "WP" or "WF"

November 04

Holiday: First of Muharram

November 06

Holiday: Green March

November 11-15 Mandatory Pre-Registration for Spring 2014 November 14 Last Day to Drop a Course with "WP" or "WF"

November 18 Holiday: Independence Day

November 27 Last day for graduate students to register for project/thesis defense 3 December 6 Last Day to Withdraw from the University

December 12 Last Regular Class Day. Last Day to Submit Final Copy of Written Report -

Graduate Students

December 13-14/16-18 Final Exams

December 23 Final Day for Faculty to Submit Semester Grades

Important information for

registration

Semester Credit Hour

(SCH): A semester credit hour or SCH is the unit of measure for credit purposes. The credits for each course can be identified from the course number. The second digit of the course number indicates the contact hours/cred its of the course. Ex. Eng 1301: 3 indicates that English meets 3 hours each week and at the same time shows that the course is a 3 credits course.

Course numbers and classification:

o The Course Number that starts with 1 (Ex. Mth 1300) is Freshman course o The Course number that starts with 2 (Ex. Lit 2301) is Sophomore course o The Course number that starts with 3 (Ex. INS 3301) is Junior course o The Course number that starts with 4 (Ex. Mgt 4303) is Senior course)

Class Standings

Students are classified in

accordance with the number of semester credit hours earned. 'Hours earned' is interpreted as hours passed at AUI, plus hours accepted in transfer from other institutions and/ or credit by examination. o

Freshman 0-29 SCH

o

Sophomore 30-59 SCH

o

Junior 60-89 SCH

o Senior 90 or more Program components: UCC -University Core Curriculum-, School Core or Major Core,

Concentration, Minor, Elective

Declaration of concentration and minor: Students at AUI must select majors and areas of concentration within the major (if applicable) no later than the beginning of the semester in which they enroll for the 60th semester credit hours. The form to be used for this purpose is available at the Registrar's Office once s/he completes 60 SCH.

University Common Core (UCC)

applicability with regard to degrees and type of

Baccalaureate

o

Language requirements:

4

Arabic Requirements:

Students holding a Moroccan baccalaureate do not need to take any Arabic language courses, i.e., no ARB courses. They have to take one content course in Arabic, which counts for the humanities or social sciences requirements of the UCC (Either History 1302, Humanities 3303, Literature 2304, or Literature 2305). French Requirements: Students are required to take TEF (a French placement test) and satisfy TEF's upper B2 level and earn a 16 or more in the French writing component of GAT or take FRN 3310 as exit requirement. Only 6 SCH count towards degree if more than one French course is required The 6 SCH of language credits required for the new UCC will be met by one of the following: Two courses of French: if a student's French placement test indicates that s/he needs at least two courses. Additional courses beyond the two courses, may be required to reach the exit level of French 3310, but will not count toward the degree program, OR one course of French and a waiver for the second course, if the French placement test indicates that the student needs one course of French only, OR a waiver of two courses of French, if the placement test indicates that the student does not need any French courses (a note on waived French courses will appear on the transcript). o UCC chart: refer to different scenarios of language requirements based on Baccalaureate type in joined documents "UCC and Language requirements"

Class Lists and Attendance Policy

o Make sure your name is on the class list right after the closure of add-drop period o Absences are controlled by faculty members. The number of absences for whatever reason is taken into account in the final grade (refer to the catalog) o

Maximum allowed absences

Classes that meet twice a week

5 absences per semester

Classes that meet three times a week

7 absences per semester

Classes that meet five times a week

7 absences per semester

Summer classes

5 absences per semester

Add-Drop and Withdrew from Course(s) Policy

Add-Drop courses during registration period as announced in the academic calendar Drop courses and grades assigned based on deadlines on academic calendar: Courses dropped after the last day of registration become a permanent part of the student's academic record. Courses dropped within the official add/drop period (4th class day in regular term and 2nd class day in summer) are not reflected on the academic record. Students may drop -according to the academic calendar deadlines one or more courses and receive a grade of "W" which becomes part of the student's academic record. After that period, instructors have the responsibility for determining the grade based on class- room performance up to the time of the student's request to withdraw from the course. Faculty must assign either a grade of "WP" (if passing), or "WF" (if failing). 5

Pre-Registration and Degree Plan

During the assigned period for pre-registration -announced by the Registrar's Office and in the Academic Calendar, you should meet with the advisor to work out your degree plan and build your schedule for each semester. Before meeting with your advisor, you are required to: o

Print your program sheet and recommended course sequence available on your portal under "pre-registration documents"

o Get the "Advisor Approval Form to Pre-register" and the "Advising Contract" from your portal. o Meet with your advisor to work on your degree plan and select courses for the subsequent semester using the Advisor Approval form. o Get the approval for the selected courses from your advisor who -upon approval- will give you the registration clearance for online course entry. o Read the advising contract with your advisor and sign it o

Meet the school coordinator for final approval

o Proceed to course entry through the JICS portal according the announced dates by the Registrar's Office. o Keep a copy and bring the original of these forms to the registrars' office.

Pre-registration and online process

The most important part in the pre-registration operation is the selection of courses with your advisor based on your degree plan. Your advisor will assist you in selecting course for next semester in a well -balanced manner. The meeting with your advisor is also an opportunity to work out your degree plan toward meeting your program requirements and to discuss issues related to the choice of your concentration and minor or any other academic issues important to your success. Once you select your courses for the next semester using the Pre-registration form, you proceed to online course entry for approved courses through the Jenzabar portal (refer to the presentation posted on your portal to guide you).

To access your

portal either from inside or outside the university, use the address: http://my.aui.ma Pre-registration slots are open for students according to their classification -from Senior to freshman students-. The period of pre-registration is announced by the Office of the Registrar. Pre-registered students are granted an early online add-drop (schedule revision). Students who miss to pre-register will be put on "advising hold" which blocks students from having access to change their schedule through the portal. Non pre-registered students will be prevented from the following: - Requesting special permission to register for closed sections even if their course load is low - Benefiting from housing accommodation - Having access to early on-line add-drop 6 Pre-registration / Registration for courses regulations Course load: A normal course load per semester is five courses (12 to 17 semester credit hours for regular students). Student in good academic standing with CGPA of 3.00 may take six courses (up to 20 semester credit hours). Special permission for closed course/section: Permission to enroll in a closed section or a course is given by the school offering the course only for the following cases: - If it is the Semester of graduation - If the course will not be offered the following semester (unless it delays the student graduation) - If the Student changes the program after the last pre-registration period - If the Student changes the concentration or minor after the last pre-registration period - If the Student needs to add a course, while no other alternatives are available - If a graduate student needs to take a foundation course required by the

Admissions Committee

- If the Student fails a course twice with the same instructor and chooses to take it with a different instructor - If There is a time conflict between courses which will be solved only by a section change and there is no other alternative However, acceptance of students' requests is not automatic, the school's committee chaired by the school's dean, study requests on the light of course/ sections possible offering or increase capacity. Mid-Semester Evaluation, Final Exams and Grading policy

Mid-semester evaluations:

Sta rting the seventh week of a semester, mid-semester exams will be administered by faculty members. An indication of last day for faculty to submit mid-semester students' evaluations is announced in the academic calendar. Mid-semester evaluations will be posted on students' portal after this date. Evaluations are not given as letter grades A, B, C...... but as below:

For Undergraduate students:

G: good. This evaluation reflects the grade of A+, A, A -, B+, and B

S: satisfactory. This evaluation reflects the

grade of B-, C+, and C U: unsatisfactory. This evaluation reflect the grade of

C-, D+, D and F

Final Exams schedules: Final examinations are scheduled at the end of each semester/session. All courses offered for credit require a final examination. The examinations are given according to the final examination schedule and not necessarily at the same time the class was scheduled. In some courses, a common final examination is given to students in different sections of the course. 7 Grading policy for Language Center and other non-required language levels -Virtual GPA- In the Language Center, although English modules and some French courses are graded on Pass/ Fail basis, the real grade of the Pass (A+, A, A -, B+, B, B-, C+, C, C) will be considered while computing the GPA (Grade Point Average). The same for the Failing grade (D+, D and F or WF). The virtual GPA will not be recorded on the transcript but used internally to evaluate students' performance in Language Center modules and for other French courses that are not counted toward the degree requirements. Students with VGPA below 2.0 are placed on At Risk list (refer to the catalog for detailed regulations) -risk list are required to complete 4 courses each semester (students may not withdraw from any course).

Grading policy for all regular courses

Letter

Grades

Grade

Points

Percentage

A+ 4.0 97 - 100

A 4.0 93 - 96

A- 3.67 90 - 92

B+ 3.33 87 - 89

B 3.0 83 - 86

B- 2.67 80 -82

C+ 2.33 77 -79

C 2.0 73 -76

C- 1.67 70 -72

D+ 1.33 67 -69

D 1.0 60 -66

F 0.0 Below 60

GPA and Academic Status

Grade Point Average (GPA)

o Example of GPA calculation

Subject SCH

Value Final Grade

Value of

the Grade Quality

Points Earned

History 3 B 3 3 x 3 = 9

Chemistry 4 C+ 2.33 4 x 2.33 = 9.32

Accounting 3 A 4 3 x 4 = 12

Management 3 B- 2.67 3 x 2.67 = 8.01

Calculus 3 B 3 3 x 3 = 9

Totals 16 47.33

Total Quality Points 47.3

= GPA = 2.95 C redits Attempted 16 8 Honor Rolls Lists: President's List and Dean's List Students who complete a semester schedule of at least 12 SCH with no grade lower than 'A' will be placed in the President's List. Students who complete a semester of at least 12 SCH with a minimum grade point average of 3.5 and no grade lower than C will be placed in the Dean's List.

To be eligible for the honor rolls, a student

cannot have any semester grades of "I" or "WF".

Freshman at Academic Risk:

Undergraduate students with less than 30 earned credits are subject to the Freshman Year Committee regulations. A student is added to the Freshman Committee at-risk list when they obtain a Semester GPA (SGPA) of less than 2.0 in a given semester. Once a student is placed on the Freshman Committee's at risk list, he/she will remain on the list and Freshman Committee regulations will apply, even after earning 30 credits, until he/she achieves a satisfactory academic standing or is dismissed Freshman Committee Regulations -refer to 2013-2014 catalog

Probation, Suspensions and Dismissal

Undergraduate students are placed on academic probation if their GPA falls between 1.5 and 1.99.quotesdbs_dbs42.pdfusesText_42