Provide rationale for planned study • Essential information (only) about project • Establish relevance to health • Include a slide describing study objectives
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Provide rationale for planned study • Essential information (only) about project • Establish relevance to health • Include a slide describing study objectives
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Structure of a 10-minute Oral Scientific Presentation • Title
• Background • Methods • Results • Discussion • Acknowledgments • Question and answer period
Title Slide (10-15 sec)
• Title should include - Subject - Location - Time period• Your name • Your affiliation • Appropriate logos • Say "Good morning / afternoon / evening"
Advanced Meds 490 Oral Presentations
USC undergraduate student
KSOM, Department of Life Mentor: Dr. Know EverythingBackground (1-2 min)
• Usually a few slides• Engage audience • Set stage for outbreak investigation • Provide rationale for planned study • Essential information (only) about project • Establish relevance to health • Include a slide describing study objectives
Methods (1-2 min)
• Usually a few slides• Describe study design(s) • Describe study groups and why selected • Say what laboratory tests were used
Results (3-4 min)
• Usually several slides • Emphasize most important findings • Describe characteristics of study participants, animal cohort, etc • Include descriptive results and analytic results • Use mixture of text, tables, figures, photos as appropriate to your dataDiscussion (2-3 min)
• Interpretation of findings - Don't repeat results - Prioritize findings from most to least important - Link findings to study objectives - Put findings into context with previous studies
• Limitations slide (only the important ones) • Conclusions slide(s) based on your findings • Recommendations slide(s) - Directions for future studiesAcknowledgments (10-15 sec)
• Recognize coauthors and contributors • Same logos as on title slide • Your last words = "Thank You"Creating Effective Slides
Effective Slides...
• Are uncluttered, clear, visible • Don't distract the audience • Use informative titles- "Characteristics of Study Participants" - "Risk Factors for Illness" - Not "Results 1, "Results 2"
• Use bolded, sans serif font (Arial, Tahoma) • Have simple, high-contrast, consistent color schemesColor-Blind "Friendly" Presentations
• Avoid red-green color combinations • If must use red, use yellowish red (R=255 / G=82 / B=0) instead of pure red• Avoid red characters / lines on dark background • Make text and lines as big or thick as practical • Use high-contrast color scheme
Recommended Fonts and Sizes
• Sans serif font, all titles and text bolded • For Arial (bolded):- Titles 36 pt - Main bullets 28 pt - Sub-bullets 28 pt if room, otherwise 24 pt - Avoid sub-sub bullets (re-format)
• Keep text / title size consistent across slides- Stop PowerPoint from changing text size as you type - Go to Tools, AutoCorrect - Uncheck "Autofit body/title text to placeholder"
Effective Text Slides
• Order of slide text matches order of script • Key words only, not complete sentences • 8-10 lines maximum • Bulleted text better than numbered items in most cases • Parallel structure (all verbs, all nouns, etc)Things to Avoid
• Visual clutter from too many colors• Unbolded, serif font like Times New Roman • ALL CAPS (HARD ON THE EYES) • Pseudo-3D charts and graphs • Animation (no flying objects; slide builds=OK) • Clip art that serves no purpose • Unnecessary grid lines in figures • Necessary lines that are too thin • All PowerPoint design templates
Photos and Clip Art - Tips
• Should serve a purpose• No copyrighted materials without permission • No photos of identifiable people unless release • No photos of your kids or your pets • Clip art cautions
- Simplest is most effective - Check in Slide Show to make sure it is not animatedTips on Delivering Oral Presentations
Preparation Tips
• Use script, flesh out bullet pts into sentences • Practice is the key to making sure it doesn't sound scripted • Print your script in large enough type (14-16 pt) - Check script size in Notes Master or Notes view - Print one slide and accompanying script per page • Time your presentation • If you used "Rehearse slide timings" feature, go to Slide Show, Set Up Show, and uncheck "Advance slides using timings if present"Delivery Tips
• Get there early• Don't start speaking until ready • Speak slowly and with sufficient volume • Don't turn your back on your audience • Check that the correct slide is projecting • Use microphone correctly • Be careful with humor • Explain charts / graphs before giving point • Explain associations clearly • Pause before advancing to next slide
Reasons Not to Use a Laser Pointer
• Have to turn away from audience to use it • Some projection screens absorb the laser, so audience in room cannot see it• Color-blind people can't see it (red) • Can become a crutch • If your hands are shaking, pointer will show it • Alternatives:
- Building "pointers" into slides - Using computer cursor (arrow)Question & Answer Period: Don'ts
• Don't fumble for extra slides• Don't be defensive even if question hostile • Don't ask "Did that answer your question?" • Don't thank the questioner for the question • Don't rate the question • Don't back away from the podium as if poison • Don't hang on to podium as if life-preserver
Take-Home Messages
• Decide type of data and the point you want to convey, then choose the visual accordingly (text, table, graph, chart, etc.)
• Well organized, practiced presentation with clear, effective slides (when used) reinforces your message and helps you communicate effectively • Good science is more important than glitz