and I am recognized for producing high quality work on a timely basis Typing speed of 75 w p m Proficient in the use of Microsoft Office Suite 2013 Excellent
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and I am recognized for producing high quality work on a timely basis Typing speed of 75 w p m Proficient in the use of Microsoft Office Suite 2013 Excellent
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1
ADMINISTRATIVE ASSISTANT TO DIRECTOR
Major responsibilities:
Performs specialized and senior level administrative tasks; including research, review and preparation for meetings and responses to inquiries and the overseeing of administrative projects Identifies, screens/prioritizes issues and initiates responses on behalf of the Director Reviews correspondence and contract documents for accuracy and conformity to policies and procedures and signing authorities registration, accommodations, schedules interviews, meetings, while proactively identifying conflicts Prepares/processes documents and handles issues of a confidential/sensitive nature Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items Coordinates special events, workshops; coordinates meetings and schedules, and adjusts work plan to meet unscheduled events; organizes/coordinates and attends staff meetings Provides work direction, training and guidance and acts as a resource to support/clerical staff Assists in budget information compilation of data for forecasting and co-ordination between sections/units. Monitors/maintains and balances petty cash fund, purchasing Maintains various staffing records, such as attendance register, establishment lists, requests for staff, and individual employee files, on behalf of Director Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractorsKey qualifications:
Your application must describe your qualifications as they relate to:1. Extensive experience in providing administrative assistance to senior management
handling a broad range of administrative matters2. Extensive experience utilizing a variety of software packages, e.g. SAP, Word, Access,
PowerPoint, Outlook, Excel, and database management3. Experience in preparing complex reports, correspondence and documents for Council
and senior management staff4. Experience taking minutes at meetings and handling confidential documents and reports
5. Experience with filing systems and the management of large volumes of information both
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