Each journal entry must have at least two lines in order to record both a debit and a credit for every transaction, and the total debits and total credits must be equal
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prepared to answer questions based on the following topics: • Understand the Understand which accounts are affected by an adjusting journal entry Understand why adjusting familiarize yourself with these specific transaction examples
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entries Step 3 Post the data about transactions Step 4 Prepare a worksheet A journal is a record of original entry ANSWER: QUESTION: What is a journal?
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Prepare the general journal entries to record the following transactions for the business for the month of May Post the entries from the general journal into a general ledger using both the running balance format and Limitations of Trial Balance (Answers) Title: Student Learning - PASS - Business Worksheet 3 Source:
[PDF] Journal Entries (PDF)
Each journal entry must have at least two lines in order to record both a debit and a credit for every transaction, and the total debits and total credits must be equal
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PeopleSoft Financials User Guide:
Journal Entries
Updated 04/2022 Ctrl+Home to Table of Contents Page 1 of 46JOURNAL ENTRIES
TABLE OF CONTENTS
Overview ...................................................................................................................... 3
Journal Entry Instructions ............................................................................................. 3
Create/Update Journal Entries ............................................................................................................... 3
The Header Tab .................................................................................................................................................. 4
The Lines Tab ..................................................................................................................................................... 6
The Cost Transfer Justification Tab .................................................................................................................. 10
Edit & Submit ................................................................................................................................................... 10
The Approval Tab ............................................................................................................................................. 13
Journal History Report .......................................................................................................................... 15
Find Journal Entries ............................................................................................................................... 17
Search on the Create/Update Journals Screen ................................................................................................ 17
Search Using Journal Inquiry ............................................................................................................................ 18
Run the UV_GL_JRNL_INQUIRY query ............................................................................................................. 21
Copy a Journal Entry ............................................................................................................................. 23
Print a Journal Entry .............................................................................................................................. 24
Delete a Journal Entry ........................................................................................................................... 24
Notify Someone about a Journal Entry ................................................................................................. 25
Accounting Policies and Information .......................................................................... 26
Journal Classes - IC and Other .............................................................................................................. 26
Projects Information ............................................................................................................................. 27
Analysis Type on the Journal Line ......................................................................................................... 27
Correcting Journals ............................................................................................................................... 27
Combination Editing Rules for Chartstrings.......................................................................................... 28
Internal Charges Accounts ............................................................................................................................... 28
Donations, Sponsorships, etc. .......................................................................................................................... 28
Chartfield Value Lists ............................................................................................................................ 29
Chartfield Queries ............................................................................................................................................ 29
Chartfield Spreadsheets ................................................................................................................................... 29
Fund Balancing ʹ what it is and why it is affecting the journal ............................................................ 30
Understanding External Journal Sources .............................................................................................. 30
Accounting Cheat Sheet ........................................................................................................................ 32
Journal Errors ............................................................................................................. 34
PeopleSoft Financials User Guide:
Journal Entries
Updated 04/2022 Ctrl+Home to Table of Contents Page 2 of 46Invalid Field Value Errors ...................................................................................................................... 34
Journal Edit Errors ................................................................................................................................. 34
Debits and Credits Not Equal ........................................................................................................................... 34
Chartfield Combination Errors ......................................................................................................................... 35
Budget Checking Errors ......................................................................................................................... 36
Shortcuts & Tips ......................................................................................................... 38
Accounting Tags .................................................................................................................................... 38
Spreadsheet Upload Process ................................................................................................................ 39
Save Search Criteria .............................................................................................................................. 39
View More than 10 Lines at Once; Scroll through Lines ....................................................................... 40
Using the Search Feature ...................................................................................................................... 41
Using Change Values to Replace All Values .......................................................................................... 42
Customize the order that fields appear on the Journal page ............................................................... 42
Find Data on a Page .............................................................................................................................. 43
Download Data in a Grid ....................................................................................................................... 44
Open Spreadsheets in the Full Version of Excel, Not Web Excel ......................................................... 44
Frequently Asked Questions ....................................................................................... 44
Who is able to create Journal Entries? ................................................................................................. 44
What if I do not have access to create a journal entry? ....................................................................... 44
Where can I find an explanation of the various ledgers available? ..................................................... 44
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What is the account number and how do I find the correct one? ....................................................... 45
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Resources ................................................................................................................... 46
Help/Footprints ..................................................................................................................................... 46
Training ................................................................................................................................................. 46
Relevant UVM Departments ................................................................................................................. 46
Related Policies ..................................................................................................................................... 46
PeopleSoft Financials User Guide:
Journal Entries
Updated 04/2022 Ctrl+Home to Table of Contents Page 3 of 46Overview
Journals are entries made to the PeopleSoft General Ledger to redistribute or reallocate money from one budget line to another. Each journal entry must have at least two lines in order to recordboth a debit and a credit for every transaction, and the total debits and total credits must be equal.