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Using ABN Lookup web services

Version 5.0

Table of Contents

1 What is ABN Lookup?........................................................................

2 Why use the ABN Lookup web services?........................................................................

...........1

3 How easy is it to integrate the web services? ........................................................................

....1

4 How do I register for the web services?........................................................................

..............1

5 ABN Lookup web service methods........................................................................

......................2

5.1 Overview........................................................................

5.2 Search Request and Response........................................................................

........................3

5.3 Schema........................................................................

6 Search Request........................................................................

6.1 Description and validation rules........................................................................

........................5

6.1.1 Search by ABN........................................................................

6.1.2 Search by ACN........................................................................

6.1.3 Search by Name........................................................................

7 Search with filters........................................................................

8 Search Response........................................................................

8.1 Response Payload............................................................

8.1.1 Business Entity overview........................................................................

.........................10

8.1.2 ABN test cases........................................................................

8.1.3 Exceptions........................................................................

8.1.3.1 Exception Codes and Description ........................................................................

.......15

9 Hints for searching by name ........................................................................

..............................16

9.1 Single word searches ........................................................................

.....................................16

10 Enhancements and Change Control........................................................................

..............16 Appendix A - Schema ........................................................................ Request ........................................................................ Response ........................................................................ Search results list........................................................................ Business entity ........................................................................ Business entity 200506........................................................................ Business entity 200709........................................................................ Business entity 201205........................................................................ List of ABNs........................................................................

Appendix B - Search Request examples ........................................................................

.................26 Search by ABN........................................................................ Search By ASIC........................................................................ Search By Name ........................................................................ Advanced Search By Name ........................................................................ ......................................27 Advanced Search By Name 2006........................................................................ .............................28

Appendix C - Search Response examples ........................................................................

..............29

Business Entity without history........................................................................

..................................29 Business Entity with history........................................................................ Search Results List........................................................................ Appendix D - Entity Types........................................................................ Appendix E - Charity Types ........................................................................

Appendix F - Charity Tax Concession Types........................................................................

...........38

Appendix G - Superannuation compliance........................................................................

..............39

Appendix H - Superannuation regulator types........................................................................

........40 -i- -ii-

Appendix I - Trading vs Business Names in the ABR....................................................................41

Appendix J - Data Dictionary ........................................................................

....................................42

Identifier search - business entity result........................................................................

....................42

Name search - search Results List ........................................................................

...........................47 -1- 1

What is ABN Lookup?

ABN Lookup (http://abr.business.gov.au) is an on-line register hosted by the Department of Industry, Innovation, Science, Research and Tertiary Education (DIISRTE) on behalf of the Australian Business Register (ABR). The ABR is a unit within the Australian Taxation Office (ATO). ABN Lookup contains the publicly available informati on provided by businesses when they register for an Australian Business Number (ABN). As at March 2012, ABN Lookup held approximately 9.6 million ABNs and 23 million names. 2

Why use the ABN Lookup web services?

The ABN Lookup web services allow you to incorporate ABN information and search capabilities into your own applications. Furthermore, the web services provide more functionality and options than are available through the html interface at http://abr.business.gov.au . For example: The web service name search allows you to control the number of matching names returned by the search. As there is no upper limit, you are not restricted to the top 200 matching names imposed through the html interface. Additional search options include a search for all active ABNs within a selected postcode, new registrations, updated ABN etc. Best of all, access to the web services is free of charge. To register, apply on-line at http://abr.business.gov. au/ webservices.aspx. 3

How easy is it to integrate the web services?

Incorporating the ABN Lookup web services into your application is usually quite straight forward. To help you get started, sample code can be downloaded from the ABN Lookup web site at . The sample code includes applications developed in the following languages: Java

VB.NET

C#

Visual Basic 6

php

Ruby on Rails

4

How do I register for the web services?

Access to the ABN Lookup web services is free of charge. If you are an individual or a non-government organisation complete the online registration at If you are government organisation you will need to enter into a Memorandum of Understanding (MOU) with the Australian Business Register (ABR) within the ATO. To find out more please visit http://abr.business.gov.au/GovernmentAgencyInformation.aspx . Once we have received your completed application we will process it and e-mail you an Authentication GUID (Globally Unique Identifier) which is required to access the ABN Lookup web services. -2- 5

ABN Lookup web service methods

5.1

Overview

Using the ABN Lookup web services, you can incorporate ABN data and searches into your own applications.

The web services provide more functionality and options than are available through the html interface.

For example, through the web services you can:

request a list of all active ABNs within a selected postcode request a list of all ABNs within a selected postcode/state that were updated for a given date request a list of all ABNs within a selected postcode/state that were registered within given month/year request a list of all ABNs within a selected postcode/state registered for charity tax concession control how many matching names are returned by the name search o as there is no upper limit, you are not restricted to the top 200 matching names imposed through the html interface create advanced name search queries to better control search results

The search methods available through the

web services fall into four categories: search by ABN search by ASIC number (ACN) search by name search with filters

Information is exchanged using standard internet

protocols such as XML, SOAP, http-get and http-post. You will find a description of the web services at: http://abr.business.gov.au/abrxmlsearch/ABRXMLSearch.asmx?WSDL for document style encoding http://abr.business.gov.au/abrxmlsearchRPC/ABRXMLSearch.asmx?WSDL for RPC style encoding Once you have an authentication GUID you can try out the test forms at: http://abr.business.gov.au/ABRXMLSearch -3- 5.2

Search Request and Response

An ABN Lookup web service call is initiated via a search request and returns a search payload. The content and structure of the request depends on the method called. Likewise the content and structure of the payload depends on the search outcome. The request and payload components are described in more detail in the following sections. 5.3

Schema

The most up-to-date schema is available from the ABN Lookup web site at: The schema is stored across a number of files. The starting or root document is: abrPublicPayloadSearchResults.xsd A diagrammatic view of the main components of the schema can be found in

Appendix A -

Schema.

-4- 6

Search Request

An ABN Lookup web service call is initiated via a search request. The content and structure of the request depends upon the search method. To support existing users, when new information and features are made available through ABN Lookup, ne w methods are created. If you are integrating the

web services for the first time or upgrading your existing applications, it is best to use the most recent

web method as indicated below. The following methods of searching are available through the web services:

Search by ABN

o There are four versions: 1.

ABRSearchByABN

2.

SearchByABNv200506

returns everything ABRSearchByABN returns plus tax concession information where it exists 3.

SearchByABNv200709

returns everything SearchByABNv200506 returns plus superannuation specific information where it exists 4.

SearchByABNv201205 - most recent

returns everything SearchByABNv200709 returns plus registered business names where they exist o All versions are accessible using SOAP or Http get/post protocols

Search by ASIC number (ACN or ARBN)

o There are three versions: 1.

ABRSearchByASIC

2.

SearchByASICv200506

returns everything ABRSearchByASIC returns plus tax concession information where it exists 3.

SearchByASICv201205 - most recent

returns everything SearchByASICv200506 returns plus registered business names where they exist o All versions are accessible using SOAP or Http get/post protocols

Search by name

o There are 4 versions: 1. ABRSearchByName (SOAP only) and ABRSearchByNameSimpleProtocol 2.

ABRSearchByNameAdvanced (SOAP only) and

ABRSearchByNameAdvancedSimpleProtocol

3.

ABRSearchByNameAdvanced2006 (SOAP only) and

4.

ABRSearchByNameAdvanced2012 (SOAP only) and

ABRSearchByNameAdvancedSimpleProtocol2012 -

most recent o The SimpleProtocol versions have the same functionality as the corresponding SOAP methods but can be called using Http get/post protocols o The Advanced versions include options to narrow/widen the search and to limit the records returned based on a match score -5- o The Advanced2006 versions have the same filters as the Advanced versions but also allow you to specify the maximum number of matching records to return. The default is

200 but can be any positive integer.

o The Advanced2012 versions have the same filters as the Advanced2006 versions but also allow you to filter by registered business names.

Search with filters

o Meant to be used in conjunction with Search by ABN as these methods only return a list of matching ABNs o There are 5 versions: 1.

SearchByPostcode

2.

SearchByABNStatus

3.

SearchByUpdateEvent

4.

SearchByRegistrationEvent

5.

SearchByCharity

o All these methods are accessible using SOAP or Http get/post protocols A diagrammatic view of the main components of the schema can be found in

Appendix A -

Schema.

6.1

Description and validation rules

This section describes the elements of a search request, how they are used and the validation rules applied to them. 6.1.1

Search by ABN

Request Description

Element

Comments

Search String ABN to search for.

Include Historical Details Valid values are "Y", "N". Use "Y" to include historical information in the response. Authentication GUID The GUID provided when you registered for access to the web services.

Validation rules

Element Error Condition Exception Text

Invalid identifier Search string does not match search type:

CurrentABN Search String

ABN not found

No re cords found

Include Historical Details Invalid value The Include History flag must be 'Y' or 'N' Authentication GUID GUID not found The Authentication GUID is invalid -6- 6.1.2

Search by ACN

Request Description

Element

Comments

Search String ACN to search for.

Include Historical Details Valid values are "Y", "N". Use "Y" to include historical information in the response. Authentication GUID The GUID provided when you registered for access to the web services.

Validation rules

Element Error Condition Exception Text

Invalid identifier Search string does not match search type:

ASIC Search String

ASIC number not

found No records found Include Historical Details Invalid value The Include History flag must be 'Y' or 'N' Authentication GUID GUID not found The Authentication GUID is invalid -7- 6.1.3

Search by Name

Request Description

Element

Comments

Name String to search for.

Postcode Match against postcode of the main business location

Name Type Filters

legalName tradingName businessName Restrict search to selected name types - i.e. Legal name and/or trading name and/or business name. Valid values are "Y", "N" or blank. By default all Name Types are searched. If none of the options are "Y" (i.e. they are all "N" or blank), then all Name Types are included in the search.

State Filters

NSW, SA, ACT,

VIC, WA, NT,

QLD, TAS Restrict search to selected states in the main business location. Valid values are "Y", "N" or blank. The default is to include all states. If none of the options are "Y" (i.e. they are either "N" or blank), all states are included. authenticationGUID GUID provided when you registered for access to the web services. searchWidth Defines the search strategy. Only available in the advanced name search. Valid values are "Typical" and "Narrow" minimumScore The lowest acceptable score. Only available in the advanced name search. Accepted values are positive integers between 50 and 100. maxSearchResults The maximum number of records to return from the search. Default is

200. Only available in the advanced 2006 name search. Must be a

positive integer -8-

Validation rules

Element Error Condition Exception Text

String not found No records found

An ABN is entered An ABN is invalid in a name search. name

An ASIC number is entered

An ASIC Nu mber is invalid in a name

search

Name Type Filters Invalid value - i.e. not "Y",

"N" or blank The name type element has an invalid value according to its data type.

State Filters Invalid value - i.e. not "Y",

"N" or blank The state element has an invalid value according to its data type postcode Exceeds 12 characters The 'postcode' element has an invalid value according to its data type. authenticationGUID GUID not found The authenticationGUID is invalid searchWidth Invalid value The 'searchWidth' element has an invalid value according to its data type. minimumScore Invalid value The 'minimumScore' element has an invalid value according to its data type. maxSearchResults Invalid value The 'maxSearchResults ' element has an invalid value according to its data type. -9- 7

Search with filters

Request Description

Element

Comments

postcode Postcode of the main business location to filter on state State of the main business location to filter on activeABNsOnly Include only ABNs that are currently active. Valid values are "Y", "N" or blank. currentGSTRegistrationOnly Include only ABNs that are currently registered for GST. Valid values are "Y", "N" or blank. entityTypeCode Include only ABNs that belong to the selected entity type code. Valid values are a 3 letter entityTypeCode listed in Appendix D -

Entity Types or blank.

The default is to include all entity types.

concessionTypeCode Include only ABNs that are registered for the selected concession type code. Valid values are a 4 letter concessionTypeCode listed in Appendix E - Charity Tax Concession Types or blank.

The default is to include all entity types.

updateDate Include only ABNs updated on this date. Must be a valid date in the form yyyy-mm-dd month Include only ABNs updated in this month (and year). Must be an integer between 1 and 12 year Include only ABNs updated in this year (and month). Must be an

4 digit integer representing a year between 1999 and the current

year authenticationGuid The GUID provided when you registered for access to the web services.

Validation rules

Element Error Condition Exception Text

year Invalid value - must be a integer between 1999 and the current year Year must be between 1999 and current year Year: year entered month Invalid value - must be an integer between 1 and 12 Month must be between 1 and 12 Month: month entered authenticationGuid GUID not found The Authentication GUID is invalid -10- 8

Search Response

The ABN Lookup web service returns a payload which consists of the original request and the search response. Depending on the search outcome, the body of the response is a business entity, a search results list, an abn list or an exception. See Appendix A -

Schema for the response schema.

The table below summarises the possible outcomes from the search and how it relates to the response body.

Search Outcome

Include histor y

Resp onse Body type

Single ABN record No Business entity (current information only) Single ABN record Yes Business entity (current and historical information) Multiple ABN records not applicable Search results list

Multiple ABNs not applicable abn list

Unsuccessful

not applicable Exception See the Appendix C - Search Response examples for sample responses. 8.1

Response Payload

If the query was successful, the response contains either a:

Search results list;

Business entity;

ABN list;

If the query was unsuccessful, the response contains an:

Exception;

8.1.1

Business Entity overview

The schema attempts to capture the business rules associated with a business entity. However as XML schemas are at best, tedious to read, the following is a summary of the important rules associated with an ABN. A number of ABNs representing extreme examples of the data that may be encountered is also included in the section

ABN test cases

below. Broadly speaking, an ABN is either an individual or a non-individual; With the exception of the ABN and ABN status, all attributes are optional. This is to handle suppressed information. When ABN details are suppressed the only information that is available on ABN Lookup is the ABN, ABN status and GST and charity tax concession registrations.

There are 7 name types:

o Legal Name - individuals only o Main Name - non-individuals only o Business Name - introduced May 2012 o Main Trading Name - removed from the register mid 2013 o Other Trading Name - removed from the register mid 2013 o DGR Name o PBI Employer Name -11- As of May 2012 registered business names will appear in the ABR and hence ABN Lookup. A registered business name is registered with the Australian Securities & Investment Commission (ASIC) on the National Business Name Register. Trading names on the other hand are not linked to any business name register and will be removed from the ABR in mid

2013 - for more information see

Appendix I - Trading vs Business Names on the ABR

In the case of an individual:

o There is either zero (if ABN details have been suppressed) or one current Legal Name. o There is no limit to the number of historical Legal Names o An individual will never have a Main Name o An individual may have zero or one current Main Trading Name o There is no limit to the number of historical Main Trading Names o All other name types are optional and there is no limit to the number they may have either currently or historically o From mid 2013 all Trading Names will be removed from the ABR and hence

ABN Lookup.

In the case of a non-individual:

o There is either zero (if ABN details have been suppressed) or one current Main Name o There is no limit to the number of historical Main Names o A non-individual will never have a legal name o An non-individual may have zero or one current Main Trading Name o There is no limit to the number of historical Main Trading Names o All other name types are optional and there is no limit to the number they may have either currently or historically o From mid 2013 all Trading Names will be removed from the ABR and hence

ABN Lookup.

A summary of the relationship between name types and individuals/non-individuals for current and historical information is shown in the table below.

Individual

Non individual

Name Type Current Historical Current Historical

Legal name 0 or 1 0 - many n/a n/a

Main name n/a n/a 0 - 1 0 - many

Business name 0 - many 0 - many 0 - many 0 - many

Main trading name 0 or 1 0 - many 0 or 1 0 - many

DGR fund Name 0 - many 0 - many 0 - many 0 - many

PBIE Name 0 - many 0 - many 0 - many 0 - many

-12- The table below summarises the field lengths and data types of the ABN attributes

Element Name

Maximum

Length

Type request/identifierSearchRequest authenticationGUID

50 string

identifierType

4 string

identifierValue

11 numeric

history

1 string

response dateRegisterLastUpdated

10 date

dateTimeRetrieved

33 datetime

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