[PDF] OSS User Guide for Applicants - European Railway Agency - europa PDF oss_user_guide_for_applicants

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[PDF] OSS User Guide for Applicants - European Railway Agency - europa

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Making the railway system

work better for society.

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 1 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

User guide for applicants

One Stop Shop [ERA-DRO-010]

User guide for applicants

One Stop Shop [ERA-DRO-010]

Drafted by Validated by Approved by

Name Intrasoft

International S.A. Spilios Vergopoulos Nikolaos Pappas Position Contractor Business Analyst Project Manager Date

Signature

Document History

Version Date Comments

0.52 15/02/2019 Initial version

0.60 02/05/2019 Update based on feedback by external

stakeholders

1.00 08/07/2019 Update to align with system release v1.00

1.10 19/08/2019 Corrections and updates

1.20 31/08/2020 Updated section on Issues

1.21 17/12/2020 Updated password policy

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 2 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

Any printed copy is uncontrolled. The ǀersion in force is aǀailable on Agency's intranet/extranet.

1 Introduction ............................................................................................................. 8

1.1 The One-Stop Shop (OSS) ..................................................................................... 8

1.2 Purpose and scope of this document ...................................................................... 8

1.3 How to request support ........................................................................................... 8

2 General functionality ............................................................................................... 9

2.1 Register as applicant ............................................................................................... 9

2.2 Sign in ................................................................................................................... 12

2.3 Forgot password ................................................................................................... 13

2.4 User profile ............................................................................................................ 14

2.4.1 Update user profile information ............................................................................. 14

2.4.2 Change password ................................................................................................. 15

2.4.3 Language selection ............................................................................................... 16

2.5 Quick access icons ............................................................................................... 16

2.5.1 Issues .................................................................................................................... 16

2.5.2 Notifications........................................................................................................... 16

2.6 Main applications page ......................................................................................... 17

2.6.1 Column selection ................................................................................................... 17

2.6.1.1 Vehicle Authorisations ........................................................................................... 18

2.6.1.2 Single Safety Certificates ...................................................................................... 18

2.6.1.3 ERTMS Trackside Approvals ................................................................................ 18

2.6.2 Filtering selection .................................................................................................. 19

2.6.2.1 Vehicle Authorisations ........................................................................................... 19

2.6.2.2 Single Safety Certificates ...................................................................................... 20

2.6.2.3 ERTMS Trackside Approvals ................................................................................ 20

2.7 Application list item ............................................................................................... 20

2.7.1 ................................................................................................. 20

2.7.2 Status .................................................................................................................... 21

2.8 Applications list item context menu ....................................................................... 21

2.8.1 Share application .................................................................................................. 21

2.8.2 Create ................................................................................................................... 23

2.8.3 View ...................................................................................................................... 23

2.9 Application Details Screen .................................................................................... 23

2.9.1 Application............................................................................................................. 23

2.9.2 Application issues ................................................................................................. 24

2.9.3 Project team .......................................................................................................... 24

2.9.4 Dashboard............................................................................................................. 25

2.9.5 Library ................................................................................................................... 26

2.9.6 Event log ............................................................................................................... 28

2.10 Applicant ................................................................................................ 28

2.10.1 Terminate application ............................................................................................ 28

2.10.2 Request Review .................................................................................................... 29

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 3 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

Any printed copy is uncontrolled. The ǀersion in force is aǀailable on Agency's intranet/extranet.

3 My work ................................................................................................................. 29

3.1 Notifications........................................................................................................... 29

3.2 Issues .................................................................................................................... 30

4 Create/Submit an application ................................................................................ 30

4.1 Vehicle Authorisations (VA)................................................................................... 30

4.1.1 Vehicle Authorisations (VA)................................................................................... 30

4.1.1.1 Create a new application ....................................................................................... 30

4.1.1.2 Application description .......................................................................................... 32

4.1.1.3 Conformity assessment bodies ............................................................................. 35

4.1.1.4 Authorisation details .............................................................................................. 36

4.1.1.5 Documentation ...................................................................................................... 40

4.1.1.6 Mapping tables ...................................................................................................... 42

4.1.1.7 Sign & submit application ...................................................................................... 42

4.1.2 Pre-engagement Requests ................................................................................... 43

4.1.2.1 Create a new application ....................................................................................... 43

4.1.2.2 Pre-engagement description ................................................................................. 45

4.1.2.3 Intended Authorisation Details .............................................................................. 47

4.1.2.4 Documentation ...................................................................................................... 50

4.1.2.5 Sign & submit application ...................................................................................... 53

4.2 Single Safety Certificate (SSC) ............................................................................. 54

4.2.1 Single Safety Certificate ........................................................................................ 54

4.2.1.1 Create a new application ....................................................................................... 54

4.2.1.2 Scope of application .............................................................................................. 56

4.2.1.3 ................................................................................... 60

4.2.1.4 Documentary evidence ......................................................................................... 61

4.2.1.5 National Part ......................................................................................................... 64

4.2.1.6 Other Administrative Documents ........................................................................... 66

4.2.1.7 Submit application ................................................................................................. 67

4.2.2 Pre engagement .................................................................................................... 69

4.3 Trackside Approval projects (TA) .......................................................................... 69

4.3.1 Request for ERTMS trackside approval ................................................................ 69

4.3.1.1 Create a new application ....................................................................................... 69

4.3.1.2 Scope of application .............................................................................................. 71

4.3.1.3 Application File Documentation ............................................................................. 74

4.3.1.4 Mapping Tables ..................................................................................................... 76

4.3.1.5 Sign & Submit application ..................................................................................... 77

5 Communication between applicant and assessment team

Management of issues .......................................................................................... 78

5.1 Create issue as applicant ...................................................................................... 79

5.2 Respond/Reply to an issue ................................................................................... 80

5.3 Respond to an issue that requires the update of the application file ..................... 80

5.4 Request issue resolution ....................................................................................... 81

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 4 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

Any printed copy is uncontrolled. The ǀersion in force is aǀailable on Agency's intranet/extranet.

5.5 Delete a draft issue ............................................................................................... 82

Table of Figures

Figure 1: Sign in ................................................................................................................... 9

Figure 2: Create your One-Stop Shop account .................................................................... 9

Figure 3: Message after successful registration ................................................................. 10

Figure 4: Registration email ............................................................................................... 10

Figure 5: Setting a password ............................................................................................. 10

Figure 6: Error message for the password rules ................................................................ 11

Figure 7: Successful setting of a password ........................................................................ 12

Figure 8: Acknowledgment of user creation ....................................................................... 12

Figure 9: Sign in ................................................................................................................. 13

Figure 10: Reset your password ........................................................................................ 13

Figure 11: Password change notification ........................................................................... 13

Figure 12: Password change email .................................................................................... 14

Figure 13: Password change confirmation ......................................................................... 14

Figure 14: Menus and user actions .................................................................................... 14

Figure 15: Update Profile ................................................................................................... 15

Figure 16: Change Password ............................................................................................ 16

Figure 17: Change Password notification .......................................................................... 16

Figure 18: Language selection ........................................................................................... 16

Figure 19: Issues button .................................................................................................... 16

Figure 20: Notifications button ........................................................................................... 17

Figure 21: Main page List of applications ........................................................................ 17

Figure 22: Paging .............................................................................................................. 17

Figure 23: Filtering and Column selection.......................................................................... 17

Figure 24: VA Application List columns.............................................................................. 18

Figure 25: SSC Application List columns ........................................................................... 18

Figure 26: TA Application List Columns ............................................................................. 19

Figure 27 Vehicle Authorisations Filtering options ............................................................. 20

Figure 28 TA Filtering options ............................................................................................ 20

Figure 29: Applications list item ......................................................................................... 20

Figure 30: Applicant's details ............................................................................................. 21

Figure 31: Status ............................................................................................................... 21

Figure 32: Context menu options ....................................................................................... 21

Figure 33: Share application ............................................................. 22

Figure 34: Confirmation message for share application ..................................................... 22

Figure 35: Share application error ..................................................................................... 23

Figure 36: Details of an application .................................................................................... 23

........................................ 24 ...................................... 25

Figure 39: Dashboard screen ............................................................................................ 26

Figure 40: Library ............................................................................................................... 26

...................................................... 27 ............................................................................................ 27 ...................................................................................... 27 .................................................................................... 27 ................................................................................ 28

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 5 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

Any printed copy is uncontrolled. The ǀersion in force is aǀailable on Agency's intranet/extranet.

Figure 46: Main screen of event log ................................................................................... 28

Figure 47: Actions button- Terminate application ............................................................... 29

Figure 48: Actions button- Request Review ....................................................................... 29

............................................................................................. 29

Figure 50: Details of a notification ...................................................................................... 30

Figure 51: Create Vehicle Authorisation application .......................................................... 31

Figure 52: Progress bar of a Vehicle Authorisation ............................................................ 31

Figure 53: Mandatory fields ............................................................................................... 31

Figure 54: Tooltip information ............................................................................................ 31

Figure 55: Alerts and fields in error .................................................................................... 32

Figure 56: Error message validating the submission of an application .............................. 32

Figure 57: Applications list with a draft application ............................................................ 32

Figure 58: Application Description ..................................................................................... 33

Figure 59: Authorisation Case ........................................................................................... 33

Figure 60: Pre- engagement id .......................................................................................... 34

Figure 61: Language .......................................................................................................... 34

Figure 62: Save and next step ........................................................................................... 34

Figure 63: Discard Application-Exit button ......................................................................... 34

.................................................................................................... 34

Figure 65: Warning message about unsaved information loss .......................................... 34

Figure 66: Conformity Assessment Bodies ........................................................................ 35

Figure 67: Conformity Assessment Bodies-Details ............................................................ 35

quotesdbs_dbs17.pdfusesText_23

[PDF] [PDF] OSS User Guide for Applicants - European Railway Agency - europa

Making the railway system

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 1 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

User guide for applicants

One Stop Shop [ERA-DRO-010]

User guide for applicants

One Stop Shop [ERA-DRO-010]

Drafted by Validated by Approved by

Name Intrasoft

Signature

Document History

Version Date Comments

0.52 15/02/2019 Initial version

0.60 02/05/2019 Update based on feedback by external

1.00 08/07/2019 Update to align with system release v1.00

1.10 19/08/2019 Corrections and updates

1.20 31/08/2020 Updated section on Issues

1.21 17/12/2020 Updated password policy

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 2 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

Table of Contents

1 Introduction ............................................................................................................. 8

1.1 The One-Stop Shop (OSS) ..................................................................................... 8

1.2 Purpose and scope of this document ...................................................................... 8

1.3 How to request support ........................................................................................... 8

2 General functionality ............................................................................................... 9

2.1 Register as applicant ............................................................................................... 9

2.2 Sign in ................................................................................................................... 12

2.3 Forgot password ................................................................................................... 13

2.4 User profile ............................................................................................................ 14

2.4.1 Update user profile information ............................................................................. 14

2.4.2 Change password ................................................................................................. 15

2.4.3 Language selection ............................................................................................... 16

2.5 Quick access icons ............................................................................................... 16

2.5.1 Issues .................................................................................................................... 16

2.5.2 Notifications........................................................................................................... 16

2.6 Main applications page ......................................................................................... 17

2.6.1 Column selection ................................................................................................... 17

2.6.1.1 Vehicle Authorisations ........................................................................................... 18

2.6.1.2 Single Safety Certificates ...................................................................................... 18

2.6.1.3 ERTMS Trackside Approvals ................................................................................ 18

2.6.2 Filtering selection .................................................................................................. 19

2.6.2.1 Vehicle Authorisations ........................................................................................... 19

2.6.2.2 Single Safety Certificates ...................................................................................... 20

2.6.2.3 ERTMS Trackside Approvals ................................................................................ 20

2.7 Application list item ............................................................................................... 20

2.7.1 ................................................................................................. 20

2.7.2 Status .................................................................................................................... 21

2.8 Applications list item context menu ....................................................................... 21

2.8.1 Share application .................................................................................................. 21

2.8.2 Create ................................................................................................................... 23

2.8.3 View ...................................................................................................................... 23

2.9 Application Details Screen .................................................................................... 23

2.9.1 Application............................................................................................................. 23

2.9.2 Application issues ................................................................................................. 24

2.9.3 Project team .......................................................................................................... 24

2.9.4 Dashboard............................................................................................................. 25

2.9.5 Library ................................................................................................................... 26

2.9.6 Event log ............................................................................................................... 28

2.10 Applicant ................................................................................................ 28

2.10.1 Terminate application ............................................................................................ 28

2.10.2 Request Review .................................................................................................... 29

EUROPEAN UNION AGENCY FOR RAILWAYS

User guide for applicants

One Stop Shop [ERA-DRO-010]

120 Rue Marc Lefrancq | BP 20392 | FR-59307 Valenciennes Cedex 3 / 82

Tel. +33 (0)327 09 65 00 | era.europa.eu

3 My work ................................................................................................................. 29

3.1 Notifications........................................................................................................... 29

3.2 Issues .................................................................................................................... 30

4 Create/Submit an application ................................................................................ 30

4.1 Vehicle Authorisations (VA)................................................................................... 30

4.1.1 Vehicle Authorisations (VA)................................................................................... 30

4.1.1.1 Create a new application ....................................................................................... 30

4.1.1.2 Application description .......................................................................................... 32

4.1.1.3 Conformity assessment bodies ............................................................................. 35