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NATO UNCLASSIFIED

Acquisition Directorate

NCI Agency

Boulevard Leopold III 1110 Brussels, Belgium

Telephone: +31 (0) 70 374 3174

NATO UNCLASSIFIED Page 1 of 2

NCIA/ACQ/2020/7139

07 October 2020 To : See Distribution List

Subject :

Distribution of IFB-CO-115125-e-FIT: The Provision of COTS IT Hardware Equipment and Associated Support, Amendment 2

Reference(s) :

A.

C-M(2015)0025 - NATO Financial Regulations

B. AC/337-D(2016)0014 - NCIO Financial Rules and Procedures C. BC-D(2018)0004 - BC Military Budget Procurement Guidance

D. Commitment Number: N/A

1. Forwarded herewith for your action is a copy of the subject Invitation for Bid (IFB),

Amendment 2

2. The effective date of this IFB Amendment 2 is: 10 August 2020.

For the Director of Acquisition

Ijeoma Ike-Meertens

Principal Contracting Officer (Acting)

NATO UNCLASSIFIED NCIA/ACQ/2020/71

NATO UNCLASSIFIED

Page 2 of 2

Distribution List

N ATO Delegations (Attn: Representative to the Budget Committee) A lbania

Belgium

Bulgaria

Canada

Croatia

Czech Republic

Denmark

Estonia

France

Germany

Greece

Hungary

Iceland

Italy

Latvia

Lithuania

Luxembourg

Montenegro

The Netherlands

North Macedonia

Norway

Poland

Portugal

Romania

Slovakia

Slovenia

Spain

Turkey

United Kingdom

United States

NATO HQ

B udget Committee Secretariat

NATO UNCLASSIFIED

Acquisition Directorate

Boulevard Léopold III

B-1110 Brussels, Belgium

NATO UNCLASSIFIED

NCIA/ACQ/2020/7018

31 August 2020

To : All Nominated Prospective Bidders

Subject : AMENDMENT 2 TO INVITATION FOR BID - IFB-CO-115125-e-FIT The Provision of COTS IT Hardware Equipment and Associated Support

Reference(s) :

A. NCIA/ACQ/2020/6346 - Notification of Intent for IFB-CO-115125-e- FAST, and subsequent Amendment 1, original dated 27 March 2020

B. C-M(2015)0025 - NATO Financial Regulations

C. AC/337-D(2016)0014 - NCIO Financial Rules and Procedures D. BC-D(2018)0004 - BC Military Budget Procurement Guidance

E. C-M(2002)49 -

NATO Security Policy

F. NCI Agency Invitation for Bid (IFB), NCIA/ACQ/2020/6744, dated 6 July 20 20 G. IFB Amendment 1, NCIA/ACQ/2020/6976, dated 10 August 2020

Dear Madam/Sir,

1. The purpose of this Amendment 2 is to publish the responses to the Clarification

Requests (CRs) (CRs A1-A11, P1-P91, and T1-T64 - Attachment 2). Any CRs not addressed in this Amendment 2, will be rolled over into the subsequent Amendment for a response.

2. As a direct or indirect result of these CRs, the following documents have been amended and are re-issued in its entirety. Prospective Bidders are strongly advised to carefully

review the revised documents. The changes within the bidding documents are denoted in red for ease of traceability. a. Book I: Bidding Instructions b. Book I: Bidding Sheets c. Book II: Contract Special Provisions d. Book II: Statement of Work e. Book II: Statement of Work Annex A - Schedule A f. Book II: Statement of Work Annex A - Schedule B g. Book II: Statement of Work Annex A - Schedule C

3. The closing time for submission of bids in response to this invitation for bid remains 12:00

hours (Brussels Time) on Friday 9 October 2020.

4. With the exception of the revisions mentioned above, all other IFB documents remain

unchanged from their original version as issued on 6 July 2020.

5. The overall security classification of this IFB is "NATO UNCLASSIFIED».

NATO UNCLASSIFIED

NCIA/ACQ/2020/7018

NATO UNCLASSIFIED

6. This Invitation for Bid and any Amendment thereto remains the property of the NCI

Agency and shall be protected in accordance with the applicable national security regulations.

7. This Invitation for Bid does not constitute either a financial or contractual commitment at

this stage.

8. Prospective Bidders are advised that the NCI Agency reserves the right to cancel,

withdraw, or suspend this IFB at any time in its entirety and bears no liability for bid preparation costs incurred by firms or any other collateral costs if bid cancellation, withdrawal, or suspension occurs.

9. The NCI Agency point of contact for all information concerning this IFB is:

Werner Goos, Contracting Officer - Contractor

E-mail: IFB-CO-115125-e-FIT@ncia.nato.int

For the

Director of Acquisition

Ijeoma Ike-Meertens

Senior Contracting Officer

Enclosure

Attachment 1: Clarification Requests Answers

Attachment 2: Book I: Bidding Instructions_Amendment 2

Attachment 3: Book I: Bidding Sheets_Amendment 2

Attachment 4: Book II: Contract Special Provisions_Amendment 2 Attachment 5: Book II: Statement of Work_Amendment 2 Attachment 6: Book II: Statement of Work Annex A - Schedule A_Amendment 2 Attachment 7: Book II: Statement of Work Annex A - Schedule B_Amendment 2 Attachment 8: Book II: Statement of Work Annex A - Schedule C_Amendment 2

NATO UNCLASSIFIED NCIA/ACQ/2020/

NATO UNCLASSIFIED

Distribution List

NATO Delegations (Attn: Budget Committee Members):

Albania

Belgium

Bulgaria

Canada

Croatia

Czech Republic

Denmark

Estonia

France

Germany

Greece

Hungary

Iceland

Italy

Latvia

Lithuania

Luxembourg

Montenegro

The Netherlands

Norway

Poland

Portugal

Romania

Slovakia

Slovenia

Spain

Turkey

United Kingdom

United States

Belgium Ministry of Economic Affairs

Embassies in Brussels (Attn: Commercial Attaché):

Albania

Bulgaria

Canada

Croatia

Czech Republic

Denmark

Estonia

France

Germany

Greece

Hungary

NATO UNCLASSIFIED NCIA/ACQ/2020/

NATO UNCLASSIFIED

Iceland

Italy

Latvia

Lithuania

Luxembourg

Montenegro

The Netherlands

Norway

Poland

Portugal

Romania

Slovakia

Slovenia

Spain

Turkey

United Kingdom

United States

NATO HQ

Bu dget Committee Secretariat SerialNr IFBBook IFBSectionRef. Question Answer Amendment2toIFB(ifany) A.1

1_IFBrCOr115125rer

FIT_BookIrBidding

vendorastheiteminthespecification?(a) (b)Anexceptionismade baselinerequirement. instructions underparagraph3.4tocoverthiselement. accountforthis. A.2

BookIBidding

thisIFBwiththisAmendment2. A.3

BookIBidding

Schedules,weneedto

per A.4

BookIBidding

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BookIBidding

providedthatitisofcourse100%claimablebyNCIA?SeeanswertoA.2. SeeanswertoA.2. A.6

BookII_Part

IV_Annex

beensold

3questionsto

providetechnicalalternatives. A.7Book2part1 B.63Onlyline1&2ofB.63arewrittenonAlliedTelesiswhiletheothersare BlackBoxAlternativesforthose2lines?SeeanswertoA.6. SeeanswertoA.6. A.8

2_IFB_COr115125rer

ProM281FDN

9,4A1PlotterHPDesignJetT525A1Plotter

9,5DVDRobotHurricaneCD/DVDrRobot,OSWin7"

shouldthebidderofferforCLIN9and

10?Correct,CLIN9,and

A.9

8_IFBrCOr115125rer

Equipment

Ontheotherhandinthisfile“8_IFBrCOr

115125rerFIT_BookII_PartIV_Annex

A_Schedule_A_StandardEndrUser

Equipment"ispointed:“9VOIP

9.1IPTelephone

9.2IPConferenceTelephone

shouldthebidderofferforCLIN9and10?SeeanswertoA.8. SeeanswertoA.8. A.10 Book

IrBiddingInstructionsonpage10is

pointed:

“ABidGuaranteeintheamountofEUR

30,000(thirtythousandEuro)willbe

template? Scheduleorremainthesame?SeeanswertoA.2. SeeanswertoA.2. A.11

2_IFB_COr115125rer

FIT_BookIrAnnexA1

“ScheduleB(Storage)"

“ScheduleC(Server)"

ScheduleD

(CiscoGPL)" as“Other"

?"Other"isherebydeletedfromthebiddingsheets. Thebiddingsheetisamendedtoremove"other".AdministrationorContractualClarificationRequests(CRs)IFBrCOr115125rerFI

T SerialNr IFBBook IFBSectionRef. QuestionAnswer Amendment2toIFB(ifany) P.1

AnnexIBiddingSheetsvsBookII

respectiveCLIN. diskshelfpair howtobestproposethebaseline unitpriceforthefullconfigurationinthe bidding sheet. P.2

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.3 Annex

IBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.4

AnnexIBiddingSheetsvsBookII

Annex confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.5

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.6

AnnexIBiddingSheetsvsBookII

Please

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.7

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeused asasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.8

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.9

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1

P.10AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.11

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.12

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.13

AnnexIBiddingSheetsvsBookII

principles).Please confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.14

AnnexIBiddingSheetsvsBookII

confirmthequantitytobe qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.15

AnnexIBiddingSheetsvsBookII

priced(Pricingladderprinciples).Please confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.16

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.17

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingle unitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.18

AnnexIBiddingSheetsvsBookII

P.1 SeeanswertoquestionP.1

P.19

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.20

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.21

AnnexIBiddingSheetsvsBookII

AnnexA_Schedule

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.22

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.23

AnnexIBiddingSheetsvsBookII

AnnexA_ScheduleBB.46Inconsistentwiththewayaunitshouldbepriced(Pricingladderprinciples).Pleaseconfirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1

P.24

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedas asingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.25

AnnexIBiddingSheetsvsBookII

questionP.1 SeeanswertoquestionP.1IFBrCOr115125rerFIT

PriceClarificationRequests(CRs)

P.26AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.27

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.28

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.29

AnnexIBiddingSheetsvsBookII

principles).Please confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.30

AnnexIBiddingSheetsvsBookII

confirmthequantitytobe usedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.31

AnnexIBiddingSheetsvsBookII

SeeanswertoquestionP.1 SeeanswertoquestionP.1

P.32

AnnexIBiddingSheetsvsBookII

coveringvariousproducts qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.33

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeusedasasingle unitforqouting.TheSOWreferenceis qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.34

AnnexIBiddingSheetsvsBookII

Please

qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.35

AnnexIBiddingSheetsvsBookII

AnnexA_ScheduleBB.62Inconsistentwith

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.36

AnnexIBiddingSheetsvsBookII

(Pricingladderprinciples).Please qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.37

AnnexIBiddingSheetsvsBookII

AnnexA_Schedule

qouting.SeeanswertoquestionP.1 Seeanswertoquestion P.1 P.38

AnnexIBiddingSheetsvsBookII

baselinefor qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.39

AnnexIBiddingSheetsvsBookII

qouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.40

AnnexIBiddingSheetsvsBookII

confirmthequantitytobeused Asit item,itwillbepartofScheduleD.

CLINandnotaspart

ofScheduleD. P.41

AnnexIBiddingSheetsvsBookII

AnnexA_ScheduleBB.68Inconsistentwith

confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.42

AnnexIBiddingSheetsvsBookII

(Pricingladderprinciples).Please confirmthequantitytobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.43

AnnexIBiddingSheetsvsBookII

confirmthequantity tobeusedasasingleunitforqouting.SeeanswertoquestionP.1 SeeanswertoquestionP.1 P.44

AnnexIBiddingSheetsvsBookII

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