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ANNUAL

O

PERATING BUDGET

FOR

FISCAL YEAR

JULY 1, 2019 - JUNE 30, 2020 QUALITY

Published by:

The City Office

Donna S. Mitchell, City Manager

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CITY OF DOVER

VISION

The City of Dover is a place where people want to

live! Through the team effort of its elected officials, employees, and citizens, Dover is a clean and safe community with a future of balanced growth and opportunity where all citizens are heard, enjoy a high quality of life, and diversity is valued.

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i Table of Contents FY

2019 2020 Annual Operating Budget With 2020 2024 Capital Investment Plans

SECTION PAGE

INTRODUCTION

........................................................................................... 1

How to Use this Budget ....................................................................................... 3

Elected Officials ................................................................................................... 5

Phone Numbers ................................................................................................... 6

City Organizational Chart .................................................................................... 7

Operational Structure .......................................................................................... 8

Dover Profile ........................................................................................................ 5

City Government .................................................................................................. 11

Major Industries .................................................................................................. 14

Economic Condition and Future Growth ............................................................ 15

School Districts .................................................................................................... 17

More on the Dover Area ....................................................................................... 18

Maps ..................................................................................................................... 19

BUDGET SUMMARY Budget Process ..................................................................................................... 21 Financial Policies ................................................................................................. 29 All Funds Summary ............................................................................................. 39

FUND SUMMARIES

General Fund

Cash Receipt Summary ........................................................................................ 113

Expense Summary ............................................................................................... 114

Governmental Capital Projects ............................................................................ 119

Wastewater Fund

Summary .............................................................................................................. 123

Improvement & Extension ...................................................................................127

Water Fund

Summary .............................................................................................................. 131

Improvement & Extension ...................................................................................135

Electric Fund

Summary .............................................................................................................. 139

Improvement & Extension ................................................................................... 143

PERSONNEL SUMMARY Personnel Table ................................................................................................... 145 Personnel Cost Summary ..................................................................................... 147 Overtime Trends FY17 through FY20 Comparison .......................................... 149

CAPITAL INVESTMENT PLAN

Total City Funding Source Summary .................................................................. 155

FY 2020 Annual Operating Budget Dover, Delaware

Table of Contents ii SECTION PAGE

Total City Department Summary ........................................................................ 157

General Fund

Funding Source Summary ................................................................................... 161

Projects by Department ...................................................................................... 163

Water/Wastewater Fund

Funding Source Summary ................................................................................... 201

Projects by Department ....................................................................................... 203

Electric Fund

Projects by Funding Source ................................................................................. 245

Projects by Department ....................................................................................... 246

Vehicle & Equipment Replacements

Funding Source Summary ................................................................................... 210

Projects by Department ....................................................................................... 212

DEBT SERVICE

Debt Limit

Legal Debt Margin ............................................................................................... 251

Debt Service Schedules

Water/Wastewater & Electric Revenue Bonds .................................................... 253

GENERAL

General Fund Budget Review ................................................................................ 255

Mayor ....................................................................................................................... 287

City Council .............................................................................................................. 291

City Manager ............................................................................................................ 295

City Clerk .................................................................................................................. 299

Central Services

Procurement & Inventory .................................................................................... 303

Facilities Management ......................................................................................... 307

Fleet Maintenance ............................................................................................... 310

Customer Services ................................................................................................... 311

Meter Reading...................................................................................................... 315

Finance ..................................................................................................................... 317

Fire ............................................................................................................................ 321

Human Resources ............................................................................................ 325

Information Technology ......................................................................................... 329

Parks, Recreation, & Library

Parks & Recreation .............................................................................................. 333

Library.................................................................................................................. 337

Planning, Inspections, & Community Development

Planning ............................................................................................................... 343

Life Safety ............................................................................................................ 345

Code Enforcement ............................................................................................... 347

Inspections ........................................................................................................... 349

Police.....351

Public Works

Administration ............................................................................................... 359

Engineering .................................................................................................... 360

Grounds ......................................................................................................... 361

FY 2020 Annual Operating Budget Dover, Delaware

Table of Contents iii SECTION PAGE

Streets ............................................................................................................ 362

Stormwater .................................................................................................... 363

Sanitation ....................................................................................................... 364

Tax Assessor ............................................................................................................. 365

PUBLIC UTILITIES WATER & WASTEWATER

Water & Wastewater Funds Budget Review ........................................................ 369

Water Fund .............................................................................................................. 375

Water Engineering ......................................................................................... 377

Water Maintenance........................................................................................ 378

Water Treatment Plant .................................................................................. 379

Wastewater Fund .................................................................................................... 381

Wastewater Engineering ................................................................................ 383

Wastewater Maintenance .............................................................................. 384

PUBLIC UTILITIES ELECTRIC

Electric Fund Budget Review ................................................................................ 395

Administration ............................................................................................... 397

398

Power Supply ................................................................................................. 399

Transmission & Distribution ......................................................................... 400

Engineering .................................................................................................... 401

System Operations ......................................................................................... 402

OTHER FUNDS

Police Grants ........................................................................................................ 405

Library Grants ...................................................................................................... 406

Municipal Street Aid ............................................................................................ 407

Community Development Block Grant (CDBG) .................................................. 408

Community Transportation ................................................................................. 409

Substance Abuse Prevention Program ................................................................ 410

Electric Red-Light Program ................................................................................. 411

Realty Transfer Tax .............................................................................................. 412

Workers Compensation ....................................................................................... 414

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INTRODUCTION

THE FOLLOWING SUBSECTIONS ARE INCLUDED:

CITY MANAGERS LETTER

HOW TO USE THIS BUDGET

CITY OFFICIALS

CONTACT INFORMATION

CITY ORGANIZATIONAL CHART

OPERATIONAL STRUCTURE

DOVER PROFILE

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Page 2

HOW TO USE THIS BUDGET

The City of Dover budget document is intended to provide concise and reliable information to readers (Dover's

citizens, the public, and other governmental entities) about the City's policies, financial plan, and operations. It

includes information on Dover's objectives and budget for Fiscal Year 2020.

At the front of the budget is a Table of Contents that will aid the reader in finding specific information quickly and

provide a summary of the major topics. The budget is divided into 10 major sections: Introduction, Budget

Summary, Fund Summaries, Personnel Summary, Capital Investments Plan, Debt Service, General, Public

Utilities Water & Wastewater, Public Utilities Electric, and Other Funds. Highlights of each section are as follows:

INTRODUCTION

The City Manager's letter to Council on Page 1 contains an overview of the budget. It discusses goals of the

budget and highlights important issues by major fund and division summaries. The Introduction also includes

a section on how to use the budget; a listing of elected and appointed officials; contact information; phone

numbers; a citywide organizational chart; and the City operational structure. Readers can also find a profile on

Dover's history, location, form of government, and demographic statistics.

BUDGET SUMMARY

In this section, all the funds are discussed in summary form. The Budget Summary begins by reviewing the

budget process, calendar, budget procedures, financial policies and an All Funds Summary.

FUND SUMMARIES

A Fund Summary of each major fund which shows how revenues and expenditures are reported by fund, a self-

balancing set of accounts designed to track specific revenues, and the uses of those revenues. Each fund's origin

and purpose.

These explain and discuss, in more detail, the City's major funds and their contingencies. Funds presented in this

section include: General Fund, General Capital Project Fund, Water Fund, Water Improvement and Extension

Fund, Wastewater Fund, Wastewater Improvement and Extension Fund, Electric Revenue Fund, and Electric

Improvement and Extension Fund.

PERSONNEL SUMMARY

Budget, and overtime trends.

CAPITAL INVESTMENTS PLAN (CIP)

Readers can find information on criteria, guidelines, and summary information on revenue sources and uses in

this section. Highlights of Dover's CIP are identified, and a description of each project funded for Fiscal Year 2020

is included.

DEBT SERVICE

In this section, readers get an overview of the City's debt and the charter information on the subject. The

Debt Policy is also included.

Page 3

GENERAL, PUBLIC UTILITIES ʹ WATER & WASTEWATER, and ELECTRIC

These sections of the budget are arranged by fund with the department listing beginning with Mayor, City Council,

and City Manager. Thereafter, the departments are listed alphabetically within each fund. Departments are further

and

an overview of major programs, objectives and measures, and strategic objectives and measures, along with any

budget recommendations and notes, if appropriate. A guideline to these pages follows in the next section on

Page 8.

OTHER FUNDS

Readers can find information on the City's other funds. These funds are usually internal service funds (cost sharing

funds that serve the major funds), trust funds (funds held by the City in a trustee capacity) and agency funds (funds

that account for assets held by the City as an agent for another outside agency).

Readers are encouraged to contact the City with any comments or questions they might have regarding the

budget. Inquiries may be addressed to the Assistant City Manager, P.O. Box 475, Dover, DE 19903-0475 or by

telephone at (302) 736-7005.

Page 4

City of Dover

ELECTED

OFFICIALS

MAYOR

Honorable Robin R. Christiansen (6/14)

CITY COUNCIL

AT-LARGE

C o u n cilman Timothy A. Slavin (5/13)

FIRST DISTRICT

Councilman Matthew J. Lindell (5/17)

Councilan Tanner Wm. Polce (5/17)

SECOND DISTRICT

Councilman William F. Hare (5/11)

Councilman Ralph L. Taylor, Jr. (5/19)

THIRD

DISTRICT

Councilman Scott W. Cole (5/1

5

Councilman Fred A. Neil (5/15)

FOURTH DISTRICT

Councilman David L. Anderson (5/11)

Councilman Roy Sudler, Jr. (5/15) Send All Correspondence To:

City Clerk's Office

P.O. Box 475

Dover, DE 19903-0475

Phone: (302) 736-7008

Fax: (302) 736-5068

E-Mail: cityclerk@dover.de.us

Page 5

PHONE NUMBERS

CITY OFFICES

Accounts Payable...................................... 736-7152 Police Department - Queen Street

City Clerk................................................... 736-7008 Administration ................................... 736-7100

City Manager ............................................. 736-7005 Complaints and Services ................... 736-7111

Customer Services .................................... 736-7035

Electric/Water/Sewer/Trash Public Works

736-7035 Administration

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