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European Club Teams Cup 21-23 September 2012, Compiègne 1

TO ALL EMAU MEMBER ASSOCIATIONS

Dear Presidents,

Ladies and Gentlemen,

Dear Archery friends,

The Archery Sport Club "Les Archers de Compiègne" and its Organizing Committee are pleased to invite teams of all EMAU member associations to the 5 th European Club Teams Cup held in Compiègne from the 21th to the 23th of September 2012. The competition is only for the recurve division. Participation is open to women and men club teams. Rules of the EMAU European Club Teams Cup apply. Please find enclosed registration forms and further information on the European Club Teams Cup 2012.
- Program - Information

Deadlines:

- 1. Preliminary Entry Form 30.07.2012 - 2. Hotel Booking Form 30.07.2012 - 3.

VISA SUPPORT / OFFICIAL INVITATION 30.07.2012

- 4. Budget Form 15.08.2012

First payment - 60 % 15.08.2012

- 5. Final Entry Form 30.08.2012 - 6. Transportation Form 30.08.2012

Second and final payment - 40 % 30.08.2012

We look forward to seeing you all in Compiegne, France.

Yours sincerely,

Philippe BOUCLET,

President of the "Archers de Compiègne"

European Club Teams Cup 21-23 September 2012, Compiègne 2

Time Schedule

Vendredi 21 septembre 2012 Friday :

14h Ouverture du Greffe Arrival of teams

16h Début de l"échauffement Official warm up

19h Fin de l"échauffement et retour dans les hôtels

End of warm up, departure to the hotels,

Soirée libre Free evening

━ Samedi 22 septembre 2012 Saturday :

09h Réunion des capitaines d"équipe Team Captains Meeting

09h 45 Début de l"échauffement Warm up (45mn)

10h 30 Tir Qualificatif Qualification round

- 2x70m ; Homme et Femmes Men and Women - Une équipe par cible One team per target

13h Repas sur le terrain Lunch on the field

14h Echauffement (3 volées) Practice (3 ends)

14h 30 Matchs de poules Group matches

16h Fin des matchs End of matches

16h 15 Retour dans les hôtels Departure to the hotels

18h 30 Présentation des équipes Teams presentation

19h 30 Banquet Banquet

━ Dimanche 23 septembre 2012 Sunday :

08h 30 Début de l"échauffement Warm up

09h 00 1er Match de Classement 1st play off match

09h 30 2ème Match de Classement 2nd play off match

Sur le terrain des finales : On final field :

09h 30 Echauffement Warm up

10h Match Bronze Femmes Bronze Medal Women

10h 30 Match Bronze Hommes Bronze Medal Men

11h Match Or Femmes Gold Medal Women

11h 30 Match Or Hommes Gold Medal Men

12h 30 Remise des prix Awards Ceremony

European Club Teams Cup 21-23 September 2012, Compiègne 3

GENERAL INFORMATION

In any case, before being allowed to participate to the European Club Teams Cup, the Member

Association must confirm that the club teams-athletes are members of the participating Clubs as per the

1 st of January 2011. Maximum number of club teams per country : 5 men club teams and 5 women club teams.

Each club team is composed of 3 archers.

Mixed teams are not accepted.

Maximum number of teams by Club : 1 per class.

For Participants who will decide to book their accommodation in other hotels (non-official hotels) the OC

is not responsible for providing transportation from these hotels to the venue (transportation for these

persons will only be provided from the official hotels). In addition, no information will be distributed to

the non-official hotels. For any questions

For any question

Contact us by the website of the European club team : www.europeanarcheryteamclub2012.com Or by the email adress of the club : contact@archersdecompiegne.asso.fr Visa

Application for and obtaining travel visas are completely and solely the responsibility of the participating

teams. The process for obtaining a visa requires each individual to submit an application through a French

Embassy or French Consulate. This is a process that MUST be done by the applicant - the organizing

committee cannot do it for you! It cannot be emphasized enough to start the application process early.

Please note that the application and interview process in your country may very well be in advance of the

team selection date, so in many cases, you will need to start the application process prior to confirming

your final team. Letter of Invitation - All countries that will need Letter of Invitation by the organization

to use in their application process are requested to order these in time. Please fill out the Visa Support /

Official Invitation Form as soon as possible and send it in.

As long as the Organizing Committee gets no different information, the Letter of Invitation will be send

by fax and/or email.

Transportation

The Transportation fee includes shuttle between airport/station and official hotels, also between official

hotels and the competition field. The Teams will find the schedules for the shuttle transportation in their official hotels.

Competition Field

The competition will be held in Compiègne, ZAC de Mercières, Rue Jacques Daguerre, Zone IV.

Lunch at field

We will offer lunch near the competition field at the price of 10,00 € per person and per day.

To order lunches please fill out the Budget Form.

European Club Teams Cup 21-23 September 2012, Compiègne 4

Payment

Traveller"s checks and credit cards will not be accepted. All payments have to be made in Euros (€)

Contact

Organizing Committee :

Les Archers de Compiègne

2 rue Jacques DAGUERRE

ZAC de Mercières

60 200 COMPIEGNE

France

Contact : Jean Paul Baugnon

Phone number :

Fax:

Email:

contact@archersdecompiegne.asso.fr

Homepage:

European Club Teams Cup 21-23 September 2012, Compiègne 5

1. Preliminary Entry Form

Deadline : 15th of July 2012

Email : contact@archersdecompiegne.asso.fr

Member Association:_____________________________

Club name :__________________________________

Contact name :____________________________________ Tel :__________________ Mobile :_____________________ Fax :_________________ E-mail :_____________________

Men team

Club name : ___________________________

Tel : __________________ Mobile : _____________________ Fax : _________________ E-mail : _____________________

Number of athletes + official(s) : ______

Women team

Club name :____________________________

Tel :__________________ Mobile :_____________________ Fax :_________________ E-mail :_____________________

Number of athletes + officials : _______

I hereby declare that our Member Association is in good standing and that for all competitors and officials

are covered in case of illness or accident and have signed the WA Anti-Doping Agreement.

Date : ____/_____/2012 Signature President

or Secretary General: European Club Teams Cup 21-23 September 2012, Compiègne 6

2. Hotel Booking Form

Deadline : 15.07.2012

Fax :

Email :

contact@archersdecompiegne.asso.fr NAME OF MEMBER ASSOCIATION : _________________________________________ Club : _____________________________________________________________________ Price per room / Single : 1 person / Twin : 2 persons (2 beds) (taxes and breakfast included)

Address Single

disp. Twin disp. Single Twin Dist. from field (km) - Appart City Margny 39 60.00 € 8.200 * Quick Palace Jaux 10 22 60.00 € 55.00 € 3.600 * 1ere Classe Jaux 10 22 60.00 € 55.00 € 3.600 *** All Seasons Jaux 10 20 75.00 € 85.00 € 3.700 ** Ibis Mercières 10 80.00 € 2.300 *** Kyriad Mercières FULL FULL 70.00 € 85.00 € 0.300 *** Mercure Mercières 10 5 95.00 € 120.00 € 1.100

Name of hotel

Single Twin

Number of rooms

Price

Number of nights

PLEASE INDICATE ANY SPECIAL ACCOMMODATION OR MEAL NEEDS

Date : _____/______/2012

Stamp of the club : Signature President or Secretary General European Club Teams Cup 21-23 September 2012, Compiègne 7

3. Budget Form

Deadline : 30.07.2012

Fax :

Email :

contact@archersdecompiegne.asso.fr NAME OF MEMBER ASSOCIATION :_____________________________________ Name of the Club :________________________________________________

Name of hotel

Single Twin

Number of rooms (A (A

Price (B (B

Number of nights (C (C

Total price per type of room (AxBxC) (1* (2*

TOTAL PRICE (1*+2*)

Type of fee Fee Number: team/person Total Entry fee

A B A x B

Team entry 150,00 € €

Lunch on field: Saturday

Sunday

10,00 €

10,00 € €

Banquet saturday 15,00 € €

Transportation hotels/field -

field/hotels 20,00 € €

Transport from airport to

hotels/field (return) 50,00 € €

Total for competition €

Total for hotel €

Total cost of

championship

Payment conditions

Bank :

Bank address :

Account holder :

Account :

BLZ. :

IBAN :

BIC : European Club Teams Cup 21-23 September 2012, Compiègne 8

4. Final Entry Form

Deadline : 15.08.2012

Fax :

Email : contact@archersdecompiegne.asso.fr

NAME OF MEMBER ASSOCIATION : _____________________________________ Name of the Club :________________________________________________

Men team (surname/given names)

1. 2. 3.

Official(s)

Women team (surname/given names)

1. 2. 3.

Official(s)

I hereby declare that our Member Association is in good standing and that all competitors and that all

participants expenses are covered, including in case of illness or accident and have signed the WA Anti-

doping Agreement. Date : ____/_____/2012 Signature President or Secretary General : European Club Teams Cup 21-23 September 2012, Compiègne 9

5. Transportation Form

Deadline : 15.08.2012

Fax :

Email :

contact@archersdecompiegne.asso.fr NAME OF MEMBER ASSOCIATION :_______________________________________ Name of the Club : _______________________________________________________________

Total Number of Archers :

Total Number of Official(s) :

Tick here, if you DO NOT NEED transportation from/to airport/station Means of transportation (please tick the appropriate box)

ARRIVAL

 Airport : ROISSY Charles de Gaulle Flight n°: ______________ from : __________________________ Date: ___/_____________ Time : _________h_____________min  Station : COMPIEGNE From: ________________________________________________ Date : ____/____________ Time : __________h_____________min

DEPARTURE

 Airport : ROISSY Charles de Gaulle Flight n° : ______________ to : ____________________________ Date : ___/_____________ Time : _________h_____________min  Station: COMPIEGNE To : ___________________________________________________ Date : ____/____________ Time : __________h______________min Date :____/_____/ 2012 Signature President or Secretary General European Club Teams Cup 21-23 September 2012, Compiègne 10quotesdbs_dbs12.pdfusesText_18