[PDF] [PDF] How to write a successful Erasmus+ strategic partnership application

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How to write a successful

Erasmus+ strategic

partnership application

Welcome to workshop 3

Paris B, Level 1, Fibes 2 | Tuesday, 12 Sep 2017 (09:00-17:00)

September 12, 2017Slide 2

Project Team

Johannes Wetzinger,

University of Applied Sciences

BFI Vienna

Margit Varga(Chair)

Amsterdam University of

Applied Sciences

September 12, 2017Slide 3

Morning

9:00Introductionto the workshop

StrategicPartnership applicationsin short

Relevance

10:30Coffeebreak

11:00Project design & implementation

12:30Lunch

Afternoon

13:30Impact

Dissemination

15:00CoffeeBreak

15:30Project Team

EvaluationProcess

Final remarks

Individualfeedback

17:00End ofworkshop

WorkshopProgramme

1. Erasmus+ Strategic Partnership

Applications in Short

September 12, 2017Slide 4

1.Erasmus+ Strategic Partnerships in a nutshell

2.Recommendations for the application preparation

3.Summary and conclusions

4.Links and resources

September 12, 2017Slide 5

Overview

Key facts and figures:

Duration: Between 24 and 36 months

Budget: Up to 450,000 EUR for 3 years

Consortium: Min. 3 partners (3 programme countries) Application: Decentralised (submitted to National Agency) Next deadline:

March 2018

September 12, 2017Slide 6

E+ Strategic Partnerships in a nutshell

Main aims:

innovative practices cooperation, peer learning and exchanges of experience at European level

September 12, 2017Slide 7

E+ Strategic Partnerships in a nutshell

Source: Erasmus+ Programme Guide

What is a successful project application?

In a narrow sense:

An application that is selected

In a broader sense:

An application that provides you with a feasible work plan for the project implementation

September 12, 2017Slide 8

Recommendations for applications (1)

Starting point a suitable project idea:

Feasible for the scope and size of Erasmus+ Strategic Partnerships Relevant for the priorities of Strategic Partnerships Guidelines, application form, relevant policy papers Double-check:Is this the right programme for your idea?

September 12, 2017Slide 9

Recommendations for applications (2)

Ensure sufficient time and resources:

Competitive proposal: Time, resources and commitment Resources: Team members, preparatory meetings, etc.

Timeline: EAIE good starting point!

Keep buffer to deal with unexpected developments

Double-check:Do you have the resources to apply?

September 12, 2017Slide 10

Recommendations for applications (3)

Centralisationvs. involvement:

Involve project partners to develop idea and design Consult stakeholders at your institution and beyond

Need for central coordination of the application

Balance between involvement and central control

Double-check:Have you involved key stakeholders?

September 12, 2017Slide 11

Recommendations for applications (4)

Get feedback on your project idea and application:

Contact your National Agency

Collect feedback from persons external to the project Approach peers who already have experience in implementing Erasmus+

Strategic Partnerships

Double-check:Have you gathered external feedback?

September 12, 2017Slide 12

Recommendations for applications (5)

September 12, 2017Slide 13

Success rate per country

2017 (Higher Education)

An Erasmus+ Strategic Partnership can take many forms in terms of scope and content

A proposal is strengthened through:

Careful research and preparation

An innovative idea and sufficient resources

Central coordination and involvement of partners / stakeholders

September 12, 2017Slide 14

Summary and conclusions

Contact Information to National Agencies, available at: Erasmus+ ProgrammeGuide, Version 2, 20/01/2017, available at: http://ec.europa.eu/programmes/erasmus- Attention: A new ProgrammeGuide will be published in Autumn 2017! Erasmus+,Version 1.4, November 2016, available at:

September 12, 2017Slide 15

Links and resources(1)

European Union: Strategic partnerships. Funding for education, training and youth projects. Erasmus, Luxembourg: Publication Office of the European Union, 2015, available at: European Commission: Supporting growth and jobs. An agenda for the modernisationof Europe's higher education systems,COM(2011) 567 final, available at: http://eur- European Commission: Opening up Education. Innovative teaching and learning for all through new Technologies and Open Educational Resources,COM(2013) 654 final, available at: http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A52013DC0654

September 12, 2017Slide 16

links and resources (2)

2. Relevance

September 12, 2017Slide 17

Aspectsto be considered

Priorities

Needsanalysis

Innovation

Gradingscale

September 12, 2017Slide 18

Relevance

Achievement of relevant and high quality skills and competences

Social inclusion

Open and innovative practices, in a digital era

Educators

Transparency and recognition of skills and qualifications Sustainable investment, performance and efficiency

September 12, 2017Slide 19

HORIZONTAL PRIORITIES in short

Priority to actions in line with the EU Modernisation Agenda for Higher Education enhancing the quality and relevance of students' knowledge and skills

supporting the social engagement of higher education institutions and promoting intercultural and civic competences of students;

supporting innovation and creativity and strengthening the role of higher education regionally; ensuring education and research are mutually reinforcing, incentivising and rewarding good teaching; improving institutional and system-level governance, transparency and feedback mechanisms;

promoting internationalisation, recognition and mobility, supporting changes in line with Bologna principles and tools.

September 12, 2017Slide 20

FIELD-SPECIFIC PRIORITIES in short

Essentialpart ofthe application

Clear descriptionof:

definedproblem desiredchange previousresearch and existingknowledge the importanceofthe contributionofthisproject

September 12, 2017Slide 21

Needsanalysis

It couldmeancreatinga new solution to a common problem on a

Europeanlevel

It has to create, at least, somethingcompletelynew for the partners ofthe project, not just dissemination ofexisting knowledge

September 12, 2017Slide 22

Innovation

September 12, 2017Slide 23

ScoringBands

VERY GOODGOODFAIRWEAK

30 Points26 ʹ3021 -2515 -200 -14

20 Points17 -2014 -1610 -130 -9

September 12, 2017Slide 24

CoffeeBreak

3. Project Design and Implementation

September 12, 2017Slide 25

pay off in effectiveness and Focus on detail but always keeping the big picture

September 12, 2017Slide 26

Designing and planning your project

Frequent monitoring/evaluation

your stakeholders

Ask an outsider to read the full application

Less is more: focus!

Red thread

Clear quality assurance mechanisms

September 12, 2017Slide 27

Recommendations

Can you visualiseyour project activities step by step? Can Does the proposal demonstrate a clear and realistic work plan/plan of activities? Does the timetable of the project correspond to the activities planned in the descriptive part of the application? Does your proposal offer value for money? Would you support it? Do all Intellectual Outputs planned fulfill the definition of

Intellectual Outputs (see p. 11)

Did you describe and justify the way the project will be implemented?

September 12, 2017Slide 28

Someimportant questions

September 12, 2017Slide 29

Group discussionsBudgetIntellectual output

Quality assurance

mechanisms

Learning, teaching,

training activities /

General questions

Not clear what, who, how, when?

Unbalanced distribution of work load

Inconsistent workplan

Chosen activities not linked to project goal

IO is not real IO

Quality of monitoring system

Logic & design not visible in GANTT chart.

September 12, 2017Slide 30

Frequent mistakes

September 12, 2017Slide 31

LUNCHTIME!

4. Impact

September 12, 2017Slide 32

September 12, 2017Slide 33

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