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Experience learning made easy - and quickly teach yourself how to create professional-looking presentations with
Microsoft PowerPoint 2013. With
Step by Step
, you set the pace - building and practicing the skills you need, just when you need them! CoxLambert
Work with PowerPoint on your PC or touch device
Design, organize, and polish your slides
Use tables, charts, and graphics to visualize contentEngage your audience with animation, audio,
and videoCustomize themes and templates
Prepare for your presentation
YourStep by Stepdigital content includes:
Fully searchable ebook. See the instruction page at the back of the book.Microsoft PowerPoint 2013
Follow the easy numbered steps
Use screenshots to check your work
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Build your skills hands-on with
1 2 3 412 3 4 microsoft. .com/mspress
Microsoft PowerPoint
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iiiContents
Who this book is for
How this book is organized
Your companion ebook
Get support and give feedback
Errata
We want to hear from you
Stay in touch
Basic presentations
1 Explore Microsoft PowerPoint 2013 3
Identifying new features of PowerPoint 2013.........................................6If you are upgrading from PowerPoint 2010
.................................6If you are upgrading from PowerPoint 2007
.................................7If you are upgrading from PowerPoint 2003
.................................9Working in the PowerPoint 2013 user interface
......................................10Identifying program window elements
....................................11Sidebar: About buttons and arrows
Working with the ribbon
Sidebar: Adapting exercise steps
Opening, navigating, and closing presentations
......................................28Viewing presentations in different ways
Searching for help with PowerPoint 2013
Key points
Contents
Create presentations 45
Starting and saving presentations..................................................46Sidebar: Compatibility with earlier versions
................................54Sidebar:
Entering text in placeholders
Editing text
Sidebar: About the Clipboard
Adding and deleting slides
Sidebar: Exporting presentation outlines
...................................68Importing slides from existing sources
Key points
Work with slides 75
Dividing presentations into sections................................................76Rearranging slides and sections
Applying themes
Changing the slide background
Sidebar: Non-theme colors
Formatting text placeholders
Key points
Work with slide text 103
Changing the alignment, spacing, size, and look of text.............................104Correcting and sizing text while entering it
Checking spelling and choosing the best wording
...................................118 Sidebar: Researching information and translating text ......................125Finding and replacing text and fonts
Adding text boxes
Sidebar: Changing the default formatting for text boxes ....................136Key points
v5 Add simple visual enhancements 139
Inserting pictures and clip art images.............................................140Sidebar: Graphic formats
Creating diagrams
Sidebar: Converting existing bullet points into diagrams ....................154Plotting charts
Drawing shapes
Sidebar: Connecting shapes
Adding transitions
Key points
6 Review and deliver presentations 177
Setting up presentations for delivery..............................................178Previewing and printing presentations
Preparing speaker notes and handouts
Sidebar: Enhanced handouts
Sidebar: Easy note-taking
Finalizing presentations
Sidebar: Setting up Presenter view
Delivering presentations
Key points
Presentation enhancements
7 Present content in tables 213
Inserting tables.................................................................213Formatting tables
Embedding and updating Excel worksheets
Key points
Contents
Fine-tune visual elements 229
Editing pictures................................................................229Sidebar: Alt text
Customizing diagrams
Formatting charts
Sidebar: Pie charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Arranging graphics
Key points
Add other enhancements 263
Adding WordArt text...........................................................264Inserting symbols and equations
Capturing screen clippings
Creating hyperlinks
Sidebar: Adding the same hyperlink to every slide
.........................280Attaching actions to text or objects
Key points
Add animations, audio, and videos 287
Animating with ready-made effects..............................................288Customizing animation effects
Adding audio content
Inserting and playing videos
Key points
viiAdditional techniques
11 Share and review presentations 315
Sharing presentations in other formats . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .316
Sending presentations directly from PowerPoint
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .326
Sidebar: Presenting presentations online
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .329
Protecting presentations by using passwords
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .330
Adding and reviewing comments
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .332
Merging presentation versions
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .336
Collaborating with other people
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .340
Key points
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .341
12 Create custom presentation elements 343
Viewing and changing slide masters. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .344
Creating themes, theme colors, and theme fonts
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .353
Designing slide layouts
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .362
Saving custom design templates
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .369
Key points
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .373
13 Prepare for delivery 375
Adapting presentations for different audiences. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .376
Rehearsing presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380
Sidebar: Recording presentations
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .384
Preparing presentations for travel
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .386
Key points
. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .389
Contents
Changing default program options................................................391Sidebar: Using add-ins
Customizing the ribbon
Manipulating the Quick Access Toolbar
Sidebar: Customizing the status bar
Key points
Keyboard shortcuts................................................................423PowerPoint 2013 keyboard shortcuts
Move between panes
Work in an outline
Work with shapes, objects, and WordArt
.................................424Select text and objects
Delete and copy text and objects
Move around in text
Move around in and work on tables
Edit a linked or embedded object
Format and align characters and paragraphs
..............................426Manage a presentation
Display and use windows
Use dialog boxes
Use the Backstage view
Navigate the ribbon
Change the keyboard focus without using the mouse
......................433Undo and redo actions
Change or resize the font
Move around in text or cells
Move around in and work in tables
Access and use panes and galleries
Access and use available actions
Find and replace content
Use the Help window
ix xiIntroduction
professional-looking presentations and then deliver them to an audience. Microsoft PowerPoint 2013 Step by Step offers a comprehensive look at the features of PowerPoint that most people will use most frequently.Who this book is for
Microsoft PowerPoint 2013 Step by Step and other books in the Step by Step series are de- signed for beginning-level to intermediate-level computer users. Examples shown in the book generally pertain to small and medium businesses but teach skills that can be used in organizations of any size. Whether you are already comfortable working in PowerPoint and want to learn about new features in PowerPoint 2013 or are new to PowerPoint, this book provides invaluable hands-on experience so that you can create, modify, and deliver profes- sional presentations with ease.How this book is organized
This book is divided into three parts. Part 1 explores the everyday experience of working in PowerPoint 2013. Part 2 discusses ways of enhancing presentation content. Part 3 covers more advanced PowerPoint techniques, in addition to customizing program functionality to to acquire basic skills and then build on them, whereas readers who are comfortable with PowerPoint 2013 basics can focus on material that is of the most interest to them. Chapter 1 contains introductory information that will primarily be of interest to readers who are new to PowerPoint or are upgrading from PowerPoint 2003 or an earlier version. If you have worked with a more recent version of PowerPoint, you might want to skip directly toChapter 2.
Introduction
This book has been designed to lead you step by step through all the tasks you're most likely to want to perform with PowerPoint 2013. If you start at the beginning and work your work with most types of PowerPoint presentations. However, with the exception of the top- ics in Chapter 1, which build on each other, the topics are self-contained, so you can jump in anywhere to acquire exactly the skills you need. Before you can complete the exercises in this book, you need to download the book's prac- The PowerPoint 2013 program is not available from this website. You should purchase and install that program before using this book.ChapterFile
Chapter 1: Explore Microsoft PowerPoint 2013BuyingTrips.pptxDesigningColor.pptx
SalesMeetingA.pptx
SalesMeetingB.pptx
Chapter 2: Create presentationsBuyingTravelB.pptxProjectProcess.pptxServiceA.pptxServiceB.pptxServiceOutline.docx
Chapter 3: Work with slidesCommunityA.pptxCommunityB.pptxCommunityC.pptxCompanyMeeting.pptxDesignWithColor.pptxLandscapingA.pptxLandscapingB.pptx
xiii Chapter 4: Work with slide textCommunityServiceA.pptxCommunityServiceB.pptx
CommunityServiceC.pptx
TripsA.pptx
TripsB.pptx
Chapter 5: Add simple visual enhancementsAgastache.jpgJournalingA.pptxJournalingB.pptxPenstemon.jpgWaterConsumption.xlsx
WaterLandscapingA.pptx
WaterLandscapingB.pptx
WaterLandscapingC.pptx
Chapter 6: Review and deliver presentationsHarmony.pptxMeetingA.pptxMeetingB.pptxServiceProjectsA.pptxServiceProjectsB.pptxYinYang.png
Chapter 7: Present content in tablesMayMeeting.pptxNewEquipment.xlsxWaterSavingA.pptxWaterSavingB.pptx
Chapter 8: Fine-tune visual elementsJuneMeeting.pptxNativePlant1.jpg through NativePlant8.jpgNativePlants.pptxNaturalGardening.pptxSavingWater.pptx
Chapter 9: Add other enhancementsJulyMeeting.pptxNewWaterSaving.pptx OrganizationA.pptxOrganizationB.pptxOrganizationC.pptxProcedures.docx
Introduction
ChapterFile
Chapter 10: Add animations, audio, and videosAGKCottage.pptxAmanda.wma
Bird.jpg
HealthyEcosystemsA.pptx
HealthyEcosystemsB.pptx
NaturalGardenA.pptx
NaturalGardenB.pptx
Wildlife.wmv
Chapter 11: Share and review presentationsCottageShowA.pptxCottageShowB.pptxHomeHarmony.pptxMeetingSH.pptxMeetingTA.pptxMeetingThemeA.pptxMeetingThemeB.pptxMeetingThemeC.pptxProjects.pptxWaterUse.pptx
Chapter 12: Create custom presentation elementsAnnualMeeting.pptxNativePlant1.jpg through NativePlant3.jpgNaturalA.pptxNaturalB.pptxNaturalC.pptxPhotoAlbum.pptx
Chapter 13: Prepare for deliveryCommunityProjects.pptx GettingOrganized.pptxJounal.pptxProcedures.docx