[PDF] Tabletop Exercise Continuity of Operations Plan (COOP)

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Tabletop Exercise Continuity of Operations Plan (COOP)

6/29/2016 6 Texas School Safety Center www txssc txstate edu Exercise Guidelines •This exercise is designed to test the preparedness of a district to respond to a multi-agency, multi-site emergency event •Following the exercise, there will be a debriefing time, aka a “Hot Wash” •Each participant will be given the opportunity to

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6/29/2016

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Texas School Safety Centerwww.txssc.txstate.edu

Tabletop Exercise

Continuity of Operations Plan

(COOP)

Texas School Safety Centerwww.txssc.txstate.edu

Agenda

Introductions

Exercise Continuum

COOP Review

Today's Tabletop Scenario

Discussions

Hot Wash (Debrief)

Action Planning

Closure

http://www.k12.wa.ys/SafetyCenter

6/29/2016

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Texas School Safety Centerwww.txssc.txstate.edu

Rules of the Road

Creativity/Group Problem Solving

Use the knowledge and information

available in the room

Active Thinking

Active Listening

Active Participation

Respect -challenge ideas, not people

Reality Check -make the exercise real for

you. http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Introductions

http://www.k12.wa.ys/SafetyCenter

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Texas School Safety Centerwww.txssc.txstate.edu

The Exercise Continuum

Briefly:

Drills

Tabletop Exercises

Functional Exercises

Full-ScaleExercises

http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Tabletop Exercises

Simulate an emergency situation in an

informal, stress-free environment.

Initiate discussion of emergency

guidelines.

Focus on training and familiarization with

roles, guidelines, and responsibilities. http://www.k12.wa.ys/SafetyCenter

6/29/2016

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Texas School Safety Centerwww.txssc.txstate.edu

Purpose

To examine current policies, procedures, resources and actions in the context to a response to a major catastrophic event at a district level.

To promote greater understanding and ability to

apply COOP principles to your setting

To make improvements as identified as an outcome

of the exercise http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Objectives

plan

To evaluate command and control including

communications procedures

To identify resources needed vs. available

To identify training needs

To identify needed improvements and create an

action plan to address those needs http://www.k12.wa.ys/SafetyCenter

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Texas School Safety Centerwww.txssc.txstate.edu

How a Tabletop Works

A scenario-based discussion is guided by

a facilitator.

Problems talked through without stress.

Feedback on the proceedings is offered.

Policies, procedures, plans, and

guidelines are discussed and suggested updates made. http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Tabletop Success

Participants leave with:

A positive learning experience

Organizational learning

Improvement action planning

More effective policies, plans, and

guidelines

Improved preparedness

http://www.k12.wa.ys/SafetyCenter

6/29/2016

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Texas School Safety Centerwww.txssc.txstate.edu

Exercise Guidelines

This exercise is designed to test the preparedness of a district to respond to a multi-agency, multi-site emergency event. Following the exercise, there will be a debriefing time, aka a ͞Hot Wash".

Each participant will be given the opportunity to

share his/her views on what worked well and what needs to be addressed in additional planning, training and/or drilling. http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Guidelines (Continued)

LEA policies and existing Continuity Of Operations Plans (COOPs) govern all activities relating to the emergency event. The facilitator will serve as the exercise referee and provide any official interpretation of the exercise rules. From time to time, there will be injectionsinto the scenario. These are intended to further assess response to the exercise scenario. This is designed to be a learning experience for all. http://www.k12.wa.ys/SafetyCenter

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Texas School Safety Centerwww.txssc.txstate.edu

Continuity Of Operations Plans

Review:

COOP Planning Objectives:

Ensure safety of employees

Ensure continuous performance of critical functions Protect essential equipment, records and other assets

Reduce disruptions to operations

Minimize damage and losses

Achieve an orderly recovery from emergency operations Identify relocation sites which ensure operational and managerial requirements http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Continuity Of Operations Plans

Review:

A Well-Designed COOP addresses:

Essential LEA Functions

Orders of Succession

Delegation of Authority

Continuity Facilities

Continuity Communications

Vital Records Management

Tests, Training, and Exercises

Devolution of Control and Direction

Reconstitution

http://www.k12.wa.ys/SafetyCenter

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Texas School Safety Centerwww.txssc.txstate.edu

Situation Demographics

Overview:

For today's edžercise, your Western Washington

school district is in King, Pierce or Snohomish

County.

It has:

Number of schools/facilities

Types of schools/facilities

Athletic facilities

Student population

Employee population

http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

First Responder Resource

Overview

The first responder resources immediately

available to your school, include but are not limited to:

Police

Fire EMS OTHER http://www.k12.wa.ys/SafetyCenter

6/29/2016

9 Texas School Safety Centerwww.txssc.txstate.eduhttp://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Scenario Set-up

You are part of the central office administrative team for your school district in theKing, Pierce, Snohomish county region. The tri-county region has approximately 50 public school districts.

There are approximately 1,000 public schools.

They are in urban, suburban, and rural communities. They serve over 500,000 students -almost half of the state's K-12 student population. In addition to all of the public school districts, schools and students, there are dozens of private schools, as well.

You are in earthquake territory.

http://www.k12.wa.ys/SafetyCenter

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Texas School Safety Centerwww.txssc.txstate.edu

Scenario

It's a weekend in early October.

Schools are planning to participate in the Great

WA ShakeOutlater in the month.

There have been a few minor tremors over the

last couple weeks. Nothing serious at all.

Then, late on Sunday afternoon, the Juan de Fuca

plate slips and causes a magnitude 8.8earthquake.

The shaking lasts for several minutes.

http://www.k12.wa.ys/SafetyCenter

Texas School Safety Centerwww.txssc.txstate.edu

Scenario (Continued)

The immediate result:

Homes, businesses, schools -buildings of all kinds -are damaged or destroyed across the region. Most of the region's infrastructure, including roads and bridges, is damaged or destroyed.

Your district offices are destroyed.

All schools are damaged to one degree or another.

Other district facilities, and much of your district transportation resources, are seriously damaged, others are completely destroyed. http://www.k12.wa.ys/SafetyCenter

6/29/2016

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