[PDF] MISSISSIPPI STATE EMPLOYEE HANDBOOK



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MISSISSIPPI

STATE EMPLOYEE HANDBOOK

Effective Date 1/1/2020

BOARD MEMBERS

Stephanie Cummins, Chairman

Donald G. Brown, Vice Chair

Nick P. Ardillo

Alwyn H. Luckey

EXECUTIVE DIRECTOR

Kelly Hardwick

Table of Contents -

TABLE OF CONTENTS

CHAPTER 1 WELCOME TO STATE GOVERNMENT ..................................................... 1

CHAPTER 2 STATE EMPLOYMENT STATUS .................................................................. 3

CHAPTER 3 HOLIDAYS AND LEAVE ................................................................................ 5

Table of Contents -

CHAPTER 4 EMPLOYEE BENEFITS ................................................................................ 22

CHAPTER 5 STANDARDS OF EMPLOYEE CONDUCT ................................................ 26

Table of Contents -

CHAPTER 6 PERFORMANCE REVIEW SYSTEM ......................................................... 35 CHAPTER 7 EMPLOYEE CORRECTIVE AND DISCIPLINARY ACTION ................ 38

CHAPTER 8 GRIEVANCES ................................................................................................. 44

Table of Contents -

CHAPTER 9 MISSISSIPPI EMPLOYEE APPEALS BOARD .......................................... 46 154

CHAPTER 1 WELCOME TO STATE GOVERNMENT

1.1 INTRODUCTION

Mississippi State Employee Handbook

Mississippi State Employee Handbook

1.2 STATEMENT OF EQUAL OPPORTUNITY EMPLOYMENT

1.3 THE STATEWIDE PERSONNEL SYSTEM

The Mississippi State Personnel Board

254

Duties of the Mississippi State Personnel Board

et seq

MSPB Executive Director

Personnel Advisory Council

Employee Appeals Board

354

CHAPTER 2 STATE EMPLOYMENT STATUS

2.1 STATE SERVICE EMPLOYMENT

See

2.2 NON-STATE SERVICE EMPLOYMENT

2.3 NOTIFICATION OF STATUS FOR NON-STATE SERVICE EMPLOYMENT

2.4 PROBATIONARY PERIOD AND TERMINATION AT WILL

2.5 PROMOTIONAL OPPORTUNITIES FOR PROBATIONARY EMPLOYEES

454

2.6 EMPLOYEE DISCIPLINARY ACTION, GRIEVANCE, AND APPEAL RIGHTS

2.7 TRANSFER

554

CHAPTER 3 HOLIDAYS AND LEAVE

3.1 HOLIDAYS

654

3.2 LEAVE

Transfer of Leave Between State Agencies

Personal Leave

CONTINUOUS

SERVICEACCRUAL RATE

(Monthly)ACCRUAL RATE (Annually) 754

Major Medical Leave

CONTINUOUS SERVICEACCRUAL RATE

(Monthly)ACCRUAL RATE (Annually) 854
954

Compensatory Leave

FLSA Compensatory Leave

State Compensatory Leave

1054

Administrative Leave

Accumulated Leave Upon Retirement

1154

Leave Record Keeping

Donated Leave for Catastrophic Injury or Illness

1254
1354

Family and Medical Leave Act Leave

Availability of Family Medical Leave

Military Leave Entitlements

1454

Serious Health Condition

1554
1654

Intermittent or Reduced Schedule Leave

Married Couples

Notice Requirements

Employees

1754

The Agency:

Use of Accrued Leave

Benefits During Leave

1854

Return from Leave

Unlawful Acts

Temporary Assignments

Leave Without Pay

1954

Use of Leave During Pregnancy

Military Leave

Educational Leave

Employees should note that not all State

agencies offer educational leave.

Mississippi Living Organ Donor Leave

2054

3.3 INFLUENZA PANDEMIC POLICY

Preventing the Spread of the Flu in the Workplace

Staying Home When Ill

2154

Reporting to Work When Not Ill

3.4 MEDICATION USE IN THE WORKPLACE

2254

CHAPTER 4 EMPLOYEE BENEFITS

4.1 DEFERRED COMPENSATION PLAN

2354

4.3 TRAVEL AND EXPENSES

4.4 SOCIAL SECURITY

4.5 RETIREMENT

not not

PERS Member Handbook

2454

Contributions

Vesting Period

Retirement Eligibility

4.6 INSURANCE

Health Plan Update

2554

4.7 CAFETERIA PLAN

4.8 STATE CREDIT UNIONS

4.9 UNEMPLOYMENT COMPENSATION

2654

CHAPTER 5 STANDARDS OF EMPLOYEE CONDUCT

5.1 EMPLOYEE WORK SCHEDULES

5.2 ATTENDANCE

5.3 DILIGENCE DURING WORK PERIOD

5.4 WORK PERFORMANCE

2754

5.5 RESIGNATION

5.6 WORKPLACE HARASSMENT

2854

5.7 CONFLICT OF INTEREST

5.8 POLITICAL ACTIVITY

Political Contributions and Services

Use of Official Authority or Influence to Coerce Political Action

Fair Treatment of Applicants and Employees

Freedom From Political Coercion

Informing Employees of Political Activities Laws

2954

Violation of Provisions

Prohibited Political Activity

The Hatch Act

3054

Agency Specific Prohibitions

5.9 WORKPLACE VIOLENCE

5.10 DRUG-FREE WORK PLACE ACT OF 1988

5.11 DRUG AND ALCOHOL TESTING

5.12 EMPLOYEE USE OF STATE PROPERTY

3154
Wireless Communication Devices and Electronic Communications

Storage of Information

Expectation of Privacy

Right to Search

3254

Personal Property

5.13 PROHIBITED RELATIONSHIPS

5.14 OUTSIDE EMPLOYMENT

3354

5.15 SOCIAL MEDIA

3454
et seq., et seq 3554

CHAPTER 6 PERFORMANCE REVIEW SYSTEM

6.1 SCOPE

6.2 APPLICABILITY

6.3 WORKFORCE TALENT DEVELOPMENT AND SUCCESSION PLANNING

3654

6.4 PROCESS

A. The Beginning of the Review Period

B. Review Sessions

3754

C. The End of the Review Period

3854
CHAPTER 7 EMPLOYEE CORRECTIVE AND DISCIPLINARY ACTION

7.1 DISMISSED OR OTHERWISE ADVERSELY AFFECTED AS TO COMPENSATION

OR EMPLOYMENT STATUS

Dismissedadversely affected

as to compensation or employment status inefficiency or other good cause does not

Written Reprimand and Informal Corrective Action

3954

7.2 INEFFICIENCY OR OTHER GOOD CAUSE

4054

7.3 DUE PROCESS

written noticehearingdue process of law. 4154

Hearing

7.4 DISCIPLINARY/CORRECTIVE ACTION DECISION

4254
are not true or are not sufficient grounds for the action taken.

7.5 FORMS OF DISCIPLINE AND CORRECTIVE ACTION

Dismissal

Involuntary Demotion

Suspension Without Pay

Written Reprimand

4354

Informal Corrective Action

4454

CHAPTER 8 GRIEVANCES

8.1 GRIEVABLE ISSUES

8.2 GRIEVANCE PROCEDURE

4554

8.3 GRIEVANCE FORM AND TIMEFRAME REQUIREMENTS

responsibility to timely and appropriately address such issues as necessary. Issues of concern to an employee that are not considered grievable pursuant to Section 8.1 may still require an immediate and appropriate response by the agency. Agencies are especially required to timely and effectively respond to complaints of alleged workplace harassment (Section 5.6) and workplace violence (Section 5.9). 4654

CHAPTER 9 MISSISSIPPI EMPLOYEE APPEALS BOARD

Purpose

formal disciplinary action

Definitions

en banc 4754

9.1 AVAILABILITY OF RULES AND MEAB ADMINISTRATIVE OFFICE

9.2 TIME CALCULATIONS

9.3 WHO MAY APPEAL; ACTIONS WHICH MAY BE APPEALED

9.4 PERFECTION OF APPEAL BY TIMELY FILING

4854

9.5 JURISDICTION

9.6 PARTIES

9.7 FILING OF PLEADINGS AND OTHER DOCUMENTS; COPIES TO BE MADE

AVAILABLE

9.8 ADMINISTRATIVE OFFICE

4954

9.9 ASSIGNMENT OF CASES; SCHEDULING OF PREHEARING CONFERENCE

9.10 PREHEARING CONFERENCE AND ORDER

9.11 MOTIONS

5054

9.12 WITNESSES

9.13 SUBPEONAS

5154

9.14 WITHDRAWALS

9.15 FAILURE TO APPEAR AT HEARING

9.16 CONDUCT OF HEARING

de novo 5254

9.17 EVIDENCE

9.18 ORDER OF PROOF; BURDEN OF PROOF

5354

9.19 PRESERVATION OF RECORD HEARING

9.20 ORDER TO BE FILED UPON COMPLETION OF HEARING

9.21 COMPLIANCE WITH ORDER

9.22 RELIEF TO BE GRANTED

5454

9.23 JUDICIAL REVIEW

9.24 ASSESSMENT OF FEES AND COSTS

9.25 JUDICIAL CONDUCT

9.26 AMENDMENT OF RULES; VALIDITY OF RULES; ENFORCEMENT OF RULES

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