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Delimitations and links to other operations change management including a good communication policy a plan for the impact of
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Gartner recommendation:
More than 60% of the responses stressed the importance of defining and clarifying the expected outcome of an implementation upfront Äbefore committing significant resources to it. Have a solid understanding of what you want before you start, including requirements, goals, processes and reports.Identify and establish the driving force
Long-term business goals
Establish central deliveries of the
implementation projectPrioritize and plan with interim targets
Delimitations and links to other operations
1. Purpose and objectives
A senior sponsor should lead the change
A senior sponsor should recommend and
include the tool in his/her decision-making +MYH PMQMJHPHQPAEV support and understanding2. Commitment from sponsor and management
Gartner recommendation:
Spend the necessary time upfront to secure strong, visible executive sponsorship before signing a contract for PPM tools, and be sure these same executives are visible during the early life of the implementation.Manage changes in processes, roles and
responsibilitiesDetermine expectations, needs and concerns
Determine organizational maturity level and
adjust implementation accordingly3. Change management
Gartner recommendation:
Treat the PPM implementation like a project, applying best practices in organization change management, including a good communication policy, a plan for the impact of change on the people and a publicly identified change leader.Engage in-house personnel and expertise
The project manager should have knowledge of
the organization he/she is representingA strong bond of trust between the
organization and the project managerEstablish enterprise-wide buy-in and multiple
angles of approachThink long-term
4. The right staffing
Should the implementation run simultaneously
with the introduction of project models, project offices etc.?Should the PPM tool be integrated with other
systems?On-premises or SaaS/Cloud?
5. Other processes and systems
Introduce gradually and grow accordingly
Delimit and prioritize in terms of functionality,
application and organization6. Phased implementation or ÈNLJ NMQJÉ MSSURMŃO
Gartner recommendation:
Use Iterative Evolution Ä6PMUP 6PMOO MQG (YROYHB $YRLG ÅNLJ NMQJAE implementations; instead opt for an incremental and evolutionary approach.The besttool provider is your business partner
rather than a vendorShared objectives and transparent
communicationListen to your vendor and benefit from the
experience they have from other customers and implementations7. The PPM tool YHQGRUAEV role
Gartner recommendation:
Get someone who has successfully implemented the selected PPM tool or service, including configuration, process design and organization change management, to assist in getting it up and running, and transfer the knowledge to you.Ensure the level of executive buy-in and
acceptance by different stakeholdersTrain in processes, methods, change journeys and
the toolProduce customized guides, quick reference
guides and FAQsSimplify using templates and experience sharing
8. User adoption and training
Gartner recommendation:
Ensure that training is a part of the implementation; ensure that offerings are a good match to the maturity of the audience and to the organizational culture and that they are scheduled appropriately to meet the desired business objectives. Also, ensure that the intended audience of the training is primed and excited to be trained.Focus on both daily administration and new
improvements to further increase the value in the organizationIdentify ambassadors in different roles and
organizational units Ãboth processes and toolsMarket the tool and secure a high level of buy-
inWork closely with the PPM tool vendor
9. Ensure continuousimprovement
Purpose and objectives
Identify and establish the driving force
Long-term business goals
Establish central deliveries of the
implementation projectPrioritize and plan with interim targets
Delimitations and links to other
operationsChange management
Manage changes in processes, roles
and responsibilitiesDetermine expectations, needs and
concernsDetermine organizational maturity
level and adjust implementation accordinglyCommitment from sponsor
and managementA senior sponsor should lead the
changeA senior sponsor should recommend
and include the tool in his/her decision-making +MYH PMQMJHPHQPAEV VXSSRUP MQG understandingThe right staffing
Engage in-house personnel and
expertiseThe project manager should have
knowledge of the organization he/she is representingA strong bond of trust between the
organization and the project managerEstablish enterprise-wide buy-in
Phased implementation or
ÈNLJ NMQJÉ approach
Introduce gradually and grow
accordinglyDelimit and prioritize in terms of
functionality, application and organizationOther processes and systems
Should the tool implementation run
simultaneously with the introduction of project models, project offices etc.?Should the PPM tool be integrated
with other systems?On-premises or SaaS/Cloud?
7OH 330 PRRO YHQGRUAEV UROH
The best tool provider is your business
partner rather than a vendorShared objectives and transparent
communicationListen to your vendor and benefit from
the experience they have from other customers and implementationsEnsure continuous
improvementFocus on both daily administration and
new improvements to further increase the value in the organizationIdentify ambassadors in different roles
and organizational units Ãboth processes and toolsMarket the tool and secure a high
level of buy-inWork closely with the PPM tool vendor
User adoption and training
Market the benefits of the tool to
different stakeholdersTrain in processes, methods, change
journeys and the toolProduce customized guides, quick
reference guides and FAQsSimplify using templates and
Gartner recommendation:
More than 60% of the responses stressed the importance of defining and clarifying the expected outcome of an implementation upfront Äbefore committing significant resources to it. Have a solid understanding of what you want before you start, including requirements, goals, processes and reports.Identify and establish the driving force
Long-term business goals
Establish central deliveries of the
implementation projectPrioritize and plan with interim targets
Delimitations and links to other operations
1. Purpose and objectives
A senior sponsor should lead the change
A senior sponsor should recommend and
include the tool in his/her decision-making +MYH PMQMJHPHQPAEV support and understanding2. Commitment from sponsor and management
Gartner recommendation:
Spend the necessary time upfront to secure strong, visible executive sponsorship before signing a contract for PPM tools, and be sure these same executives are visible during the early life of the implementation.Manage changes in processes, roles and
responsibilitiesDetermine expectations, needs and concerns
Determine organizational maturity level and
adjust implementation accordingly3. Change management
Gartner recommendation:
Treat the PPM implementation like a project, applying best practices in organization change management, including a good communication policy, a plan for the impact of change on the people and a publicly identified change leader.Engage in-house personnel and expertise
The project manager should have knowledge of
the organization he/she is representingA strong bond of trust between the
organization and the project managerEstablish enterprise-wide buy-in and multiple
angles of approachThink long-term
4. The right staffing
Should the implementation run simultaneously
with the introduction of project models, project offices etc.?Should the PPM tool be integrated with other
systems?On-premises or SaaS/Cloud?
5. Other processes and systems
Introduce gradually and grow accordingly
Delimit and prioritize in terms of functionality,
application and organization6. Phased implementation or ÈNLJ NMQJÉ MSSURMŃO
Gartner recommendation:
Use Iterative Evolution Ä6PMUP 6PMOO MQG (YROYHB $YRLG ÅNLJ NMQJAE implementations; instead opt for an incremental and evolutionary approach.The besttool provider is your business partner
rather than a vendorShared objectives and transparent
communicationListen to your vendor and benefit from the
experience they have from other customers and implementations7. The PPM tool YHQGRUAEV role
Gartner recommendation:
Get someone who has successfully implemented the selected PPM tool or service, including configuration, process design and organization change management, to assist in getting it up and running, and transfer the knowledge to you.Ensure the level of executive buy-in and
acceptance by different stakeholdersTrain in processes, methods, change journeys and
the toolProduce customized guides, quick reference
guides and FAQsSimplify using templates and experience sharing
8. User adoption and training
Gartner recommendation:
Ensure that training is a part of the implementation; ensure that offerings are a good match to the maturity of the audience and to the organizational culture and that they are scheduled appropriately to meet the desired business objectives. Also, ensure that the intended audience of the training is primed and excited to be trained.Focus on both daily administration and new
improvements to further increase the value in the organizationIdentify ambassadors in different roles and
organizational units Ãboth processes and toolsMarket the tool and secure a high level of buy-
inWork closely with the PPM tool vendor
9. Ensure continuousimprovement
Purpose and objectives
Identify and establish the driving force
Long-term business goals
Establish central deliveries of the
implementation projectPrioritize and plan with interim targets
Delimitations and links to other
operationsChange management
Manage changes in processes, roles
and responsibilitiesDetermine expectations, needs and
concernsDetermine organizational maturity
level and adjust implementation accordinglyCommitment from sponsor
and managementA senior sponsor should lead the
changeA senior sponsor should recommend
and include the tool in his/her decision-making +MYH PMQMJHPHQPAEV VXSSRUP MQG understandingThe right staffing
Engage in-house personnel and
expertiseThe project manager should have
knowledge of the organization he/she is representingA strong bond of trust between the
organization and the project managerEstablish enterprise-wide buy-in
Phased implementation or
ÈNLJ NMQJÉ approach
Introduce gradually and grow
accordinglyDelimit and prioritize in terms of
functionality, application and organizationOther processes and systems
Should the tool implementation run
simultaneously with the introduction of project models, project offices etc.?Should the PPM tool be integrated
with other systems?On-premises or SaaS/Cloud?
7OH 330 PRRO YHQGRUAEV UROH
The best tool provider is your business
partner rather than a vendorShared objectives and transparent
communicationListen to your vendor and benefit from
the experience they have from other customers and implementationsEnsure continuous
improvementFocus on both daily administration and
new improvements to further increase the value in the organizationIdentify ambassadors in different roles
and organizational units Ãboth processes and toolsMarket the tool and secure a high
level of buy-inWork closely with the PPM tool vendor
User adoption and training
Market the benefits of the tool to
different stakeholdersTrain in processes, methods, change
journeys and the toolProduce customized guides, quick
reference guides and FAQsSimplify using templates and
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