[PDF] Guide for All-Hazard Emergency Operations Planning - FEMA
This Guide clarifies the preparedness response and short-term recovery planning elements that warrant inclusion in State and local EOPs
slg
[PDF] Aeronautical Decision-Making - Federal Aviation Administration
Single-Pilot Resource Management While CRM focuses on pilots operating in crew environments many of the concepts apply to single-pilot operations Many
phak ch
[PDF] Distributed Leader Course (DLC) Professional Military Education
Interpret the comprehensive talent management strategy for the Army Learning Domain: Cognitive Level of Learning: Understand References/Readings Talent
VolumeII
[PDF] sample exam - entrepreneurship - DECA Inc
business reports B pricing strategies C operational activities D management techniques 55 Which of the following is
HS Entrepreneurship Sample Exam
[PDF] IMS-100 Introduction to the Incident Management System (IMS) for
This course is based on the Ontario IMS doctrine that should be read and consulted management functions - command operations planning logistics and
ims en pdfua
[PDF] afi33-322pdf - Air Force
23 mar 2020 · Serve as the Essential Records Manager in working with the Air Force Continuity of Operations Program functional process owner per Federal
afi
[PDF] VACCINES COLD CHAIN AND LOGISTICS MANAGEMENT - DOH
of this Vaccines Cold Chain Logistics Management Manual of Operation temperature monitoring device and record the temperature reading upon opening
NIP MOP Booklet
[PDF] CHAPTER 8 - Caltrans
Supervisors and managers shall ensure that employee safety and health issues are discussed and In addition to Maintenance operations managers should
chpt july rev a y
![[PDF] afi33-322pdf - Air Force](https://pdfprof.com/PDF_DocsV2/Docs/PDF_9/30187_9afi33_322.pdf.jpg "[PDF] afi33-322pdf - Air Force")
BY ORDER OF THE
SECRETARY OF THE AIR FORCE
AIR FORCE INSTRUCTION 33-322
23 MARCH 2020
Incorporating Change 1, 28 JULY 2021
COMMUNICATION AND
INFORMATION
RECORDS MANAGEMENT AND
INFORMATION GOVERNANCE
PROGRAM
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-Publishing web site at www.e-Publishing.af.mil.
RELEASABILITY: There are no releasability restrictions on this publication.OPR: SAF/CNZA
Supersedes: AFI33-321, 3 August 2011;
AFI33-322, 4 June 2012; AFMAN33-363; 1
March 2008; AFI33-364, 22 December 2006
Certified by: SAF/CNZ,
(Ms. Wanda Jones-Heath)Pages: 97
This Air Force Instruction implements Air Force Policy Directive 33-3, Information Management. It establishes the Air Force records management program. This publication applies to all civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, Air National Guard, and government contractors who create or maintain Air Force records. All individuals who are bound to comply with this instruction are This publication may be supplemented at any level, but all supplements must be routed to the OPR of this publication for coordination prior to certification and approval. Send suggestions on AF Form 847, Recommendation for Change of Publication, to make comments and suggested improvements in this instruction. The authorities to waive wing/unit level requirements in thisT-0, T-1, T-2, T-3
statement. See AFI 33-360, Publications and Forms Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of commander for non-tiered compliance items. A reference to an internal paragraph that containsthe authority and directions is also permitted. This instruction sets forth penalties associated with
unauthorized concealment, removal, mutilation, obliteration or destruction of records without proper authority that are applicable to civilian and military personnel, including the Air Force Reserve and Air National Guard. Violations by Title 32 Air National Guard military personnel2 AFI33-322 23 MARCH 2020
may subject them to prosecution under their respective State Military Code, or result in
administrative disciplinary action without regard to otherwise applicable criminal or civil sanctions
for violations of related laws. Violations may also result in administrative disciplinary action for civilian and contractor employee personnel. Civilians who violate information records management and information governance policy may be disciplined in accordance with Air Force Instruction 36-704, Discipline and Adverse Actions of Civilian Employees. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. Ensure all records generated as a result of processes prescribed in this publication adhere to Air Force Instruction 33-322, Records Management and Information Governance Program, and are disposed in accordance with the Air Force Records Disposition Schedule, which is located in theAir Force Records Information Management System.
SUMMARY OF CHANGES
This interim change revises AFI 33-322 by (1) introducing the concept of zero trust, (2) addingthe access control of least privilege for records in shared drives and other electronic environments,
(3) adding information about records freezes, and (4) updating the Litigation Hold ESI request process. A margin bar (|) indicates newly revised material.Chapter 1RECORDS MANAGEMENT OVERVIEW 5
1.1. Purpose. ................................................................................................................... 5
1.2. Federal and Departmental Guidance. ....................................................................... 5
1.3. Records. ................................................................................................................... 5
Chapter 2RECORDS MANAGEMENT RESPONSIBILITIES 9
2.1. Organizations. .......................................................................................................... 9
2.2. Formal Roles and Responsibilities. .......................................................................... 9
CHAPTER 3MANAGING RECORDS 23
3.1. Records Maintenance Objectives. ............................................................................ 23
3.2. Air Force Records Information Management System. ............................................ 23
3.3. Inventory of Records. .............................................................................................. 23
3.4. Records Maintenance Procedures. ........................................................................... 24
3.5. Process to Request Copies or Removal of Official Records. ................................... 27
3.6. Essential Records Plan. ............................................................................................ 27
3.7. Deployed Units. ....................................................................................................... 29
Chapter 4MANAGING ELECTRONICALLY STORED INFORMATION 314.1. Electronically Stored Information. ........................................................................... 31
AFI33-322 23 MARCH 2020 3
4.2. Electronically Stored Information Management Roles and Responsibilities. ......... 31
4.3. Electronic Records Systems. .................................................................................... 31
Table 4.1. Sample of Decision Logic Table to Accompany AF Form 525. ............................. 32
4.4. Electronic Records management. ............................................................................. 34
4.5. Electronically Stored Information and the Federal Rules of Civil Procedure. ........ 34
4.6. Managing the E-File Area. ....................................................................................... 35
Figure 4.1. E-Files Directory (example). ................................................................................... 36
4.7. Records Integration. ................................................................................................. 38
4.8. Schedule Disposition. .............................................................................................. 38
4.9. Social Media. ........................................................................................................... 39
Chapter 5RECORDS STAGING AREAS 40
5.1. Records Staging Areas. ............................................................................................ 40
5.2. Size and Location. .................................................................................................... 40
5.3. Staging Area Waivers. ............................................................................................. 40
5.4. Staging Area Procedures. ......................................................................................... 41
Chapter 6DISPOSING AND TRANSFERRING RECORDS 43
6.1. Disposing of Records. .............................................................................................. 43
Table 6.1. Retention and Retirement Standards for Air Force Activities (Records not inElectronic form). ...................................................................................................... 44
6.2. Transferring Records to the National Archives and Records Administration. ........ 57
6.3. Transferring Records to Other Agencies and Organizations. .................................. 58
6.4. Getting Records from a Records Center, Staging Area, or Other Organizations..... 58
6.5. Restrictions on Release of Information. ................................................................... 60
6.6. Removing Records Permanently. ............................................................................. 60
6.7. Returning Borrowed Records. ................................................................................. 60
6.8. Loaning Already Borrowed Records. ...................................................................... 60
6.9. Addressing Inquiries. ............................................................................................... 60
6.10. Withdrawing Records by Reactivated Installations and Units. ................................ 60
Chapter 7SHIPPING RECORDS 61
7.1. Standard Form 135. .................................................................................................. 61
Table 7.1. Number of Copies and Distribution of SF 135. ....................................................... 61
7.2. Methods of Shipment. .............................................................................................. 62
7.3. For Official Use Only Files...................................................................................... 62
4 AFI33-322 23 MARCH 2020
7.4. Information for using Standard Form 135. .............................................................. 62
7.5. Using Archives and Records Centers Information System to ship boxes of
records to and pull boxes from a federal records center. ......................................... 62
7.6. Shipping Containers. ................................................................................................ 62
Chapter 8AUTHENTICATING RECORDS 63
8.1. Authentication Methods for Air Force Records. ...................................................... 63
8.2. Authentication Authority. ........................................................................................ 64
8.3. Misuse of Authentication Authority or Methods. .................................................... 65
Chapter 9DISCOVERY/LITIGATION HOLD PROCESS 66
9.1. Scope. ....................................................................................................................... 66
9.2. Responsibility for Search. ........................................................................................ 66
9.3. Guidance on Search Procedures. .............................................................................. 67
9.4. Tracking Search Results. ......................................................................................... 67
BY ORDER OF THE
SECRETARY OF THE AIR FORCE
AIR FORCE INSTRUCTION 33-322
23 MARCH 2020
Incorporating Change 1, 28 JULY 2021
COMMUNICATION AND
INFORMATION
RECORDS MANAGEMENT AND
INFORMATION GOVERNANCE
PROGRAM
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-Publishing web site at www.e-Publishing.af.mil.
RELEASABILITY: There are no releasability restrictions on this publication.OPR: SAF/CNZA
Supersedes: AFI33-321, 3 August 2011;
AFI33-322, 4 June 2012; AFMAN33-363; 1
March 2008; AFI33-364, 22 December 2006
Certified by: SAF/CNZ,
(Ms. Wanda Jones-Heath)Pages: 97
This Air Force Instruction implements Air Force Policy Directive 33-3, Information Management. It establishes the Air Force records management program. This publication applies to all civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, Air National Guard, and government contractors who create or maintain Air Force records. All individuals who are bound to comply with this instruction are This publication may be supplemented at any level, but all supplements must be routed to the OPR of this publication for coordination prior to certification and approval. Send suggestions on AF Form 847, Recommendation for Change of Publication, to make comments and suggested improvements in this instruction. The authorities to waive wing/unit level requirements in thisT-0, T-1, T-2, T-3
statement. See AFI 33-360, Publications and Forms Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of commander for non-tiered compliance items. A reference to an internal paragraph that containsthe authority and directions is also permitted. This instruction sets forth penalties associated with
unauthorized concealment, removal, mutilation, obliteration or destruction of records without proper authority that are applicable to civilian and military personnel, including the Air Force Reserve and Air National Guard. Violations by Title 32 Air National Guard military personnel2 AFI33-322 23 MARCH 2020
may subject them to prosecution under their respective State Military Code, or result in
administrative disciplinary action without regard to otherwise applicable criminal or civil sanctions
for violations of related laws. Violations may also result in administrative disciplinary action for civilian and contractor employee personnel. Civilians who violate information records management and information governance policy may be disciplined in accordance with Air Force Instruction 36-704, Discipline and Adverse Actions of Civilian Employees. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. Ensure all records generated as a result of processes prescribed in this publication adhere to Air Force Instruction 33-322, Records Management and Information Governance Program, and are disposed in accordance with the Air Force Records Disposition Schedule, which is located in theAir Force Records Information Management System.
SUMMARY OF CHANGES
This interim change revises AFI 33-322 by (1) introducing the concept of zero trust, (2) addingthe access control of least privilege for records in shared drives and other electronic environments,
(3) adding information about records freezes, and (4) updating the Litigation Hold ESI request process. A margin bar (|) indicates newly revised material.Chapter 1RECORDS MANAGEMENT OVERVIEW 5
1.1. Purpose. ................................................................................................................... 5
1.2. Federal and Departmental Guidance. ....................................................................... 5
1.3. Records. ................................................................................................................... 5
Chapter 2RECORDS MANAGEMENT RESPONSIBILITIES 9
2.1. Organizations. .......................................................................................................... 9
2.2. Formal Roles and Responsibilities. .......................................................................... 9
CHAPTER 3MANAGING RECORDS 23
3.1. Records Maintenance Objectives. ............................................................................ 23
3.2. Air Force Records Information Management System. ............................................ 23
3.3. Inventory of Records. .............................................................................................. 23
3.4. Records Maintenance Procedures. ........................................................................... 24
3.5. Process to Request Copies or Removal of Official Records. ................................... 27
3.6. Essential Records Plan. ............................................................................................ 27
3.7. Deployed Units. ....................................................................................................... 29
Chapter 4MANAGING ELECTRONICALLY STORED INFORMATION 314.1. Electronically Stored Information. ........................................................................... 31
AFI33-322 23 MARCH 2020 3
4.2. Electronically Stored Information Management Roles and Responsibilities. ......... 31
4.3. Electronic Records Systems. .................................................................................... 31
Table 4.1. Sample of Decision Logic Table to Accompany AF Form 525. ............................. 32
4.4. Electronic Records management. ............................................................................. 34
4.5. Electronically Stored Information and the Federal Rules of Civil Procedure. ........ 34
4.6. Managing the E-File Area. ....................................................................................... 35
Figure 4.1. E-Files Directory (example). ................................................................................... 36
4.7. Records Integration. ................................................................................................. 38
4.8. Schedule Disposition. .............................................................................................. 38
4.9. Social Media. ........................................................................................................... 39
Chapter 5RECORDS STAGING AREAS 40
5.1. Records Staging Areas. ............................................................................................ 40
5.2. Size and Location. .................................................................................................... 40
5.3. Staging Area Waivers. ............................................................................................. 40
5.4. Staging Area Procedures. ......................................................................................... 41
Chapter 6DISPOSING AND TRANSFERRING RECORDS 43
6.1. Disposing of Records. .............................................................................................. 43
Table 6.1. Retention and Retirement Standards for Air Force Activities (Records not inElectronic form). ...................................................................................................... 44
6.2. Transferring Records to the National Archives and Records Administration. ........ 57
6.3. Transferring Records to Other Agencies and Organizations. .................................. 58
6.4. Getting Records from a Records Center, Staging Area, or Other Organizations..... 58
6.5. Restrictions on Release of Information. ................................................................... 60
6.6. Removing Records Permanently. ............................................................................. 60
6.7. Returning Borrowed Records. ................................................................................. 60
6.8. Loaning Already Borrowed Records. ...................................................................... 60
6.9. Addressing Inquiries. ............................................................................................... 60
6.10. Withdrawing Records by Reactivated Installations and Units. ................................ 60
Chapter 7SHIPPING RECORDS 61
7.1. Standard Form 135. .................................................................................................. 61
Table 7.1. Number of Copies and Distribution of SF 135. ....................................................... 61
7.2. Methods of Shipment. .............................................................................................. 62
7.3. For Official Use Only Files...................................................................................... 62
4 AFI33-322 23 MARCH 2020
7.4. Information for using Standard Form 135. .............................................................. 62
7.5. Using Archives and Records Centers Information System to ship boxes of
records to and pull boxes from a federal records center. ......................................... 62
7.6. Shipping Containers. ................................................................................................ 62
Chapter 8AUTHENTICATING RECORDS 63
8.1. Authentication Methods for Air Force Records. ...................................................... 63
8.2. Authentication Authority. ........................................................................................ 64
8.3. Misuse of Authentication Authority or Methods. .................................................... 65
Chapter 9DISCOVERY/LITIGATION HOLD PROCESS 66
9.1. Scope. ....................................................................................................................... 66
9.2. Responsibility for Search. ........................................................................................ 66
9.3. Guidance on Search Procedures. .............................................................................. 67
9.4. Tracking Search Results. ......................................................................................... 67
- operations management reading quiz quizlet