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GeneralAdministrator
JobDescription
JobTitle:GeneralAdministrator
LineManager:ExecutiveAssistanttotheOperationsDirectorandtheBursar; Salary:FTEsalary£21Ͳ22.5kdependingonskillsandexperience.FulltimeorparttimeStCatharine'sCollege
Foundedin1473,StCatharine'sCollege(affectionatelyknownas'Catz')isawelcoming,thrivingandvibrant academiccommunityofapproximately1,000students,FellowsandstafflocatedintheheartofCambridge.As aCollegeoftheUniversityofCambridge,wearededicatedtoacademicexcellenceandtorecruitingthemostͲ ablestudents,whatevertheirbackgrounds,tojoinourteachingandresearchcommunity.PurposeoftheJob
BasedintheCollegeOffice,ourgeneraladminteamprovidesessentialandvaluablesupporttoouroverall administrativefunctions,whichcomprisefourteamsworkingacrossStudentServices,Operationsand Bursary,Master'sOffice,andAlumniandDevelopment.EachofthosefourteamsincludesanExecutive Assistant,or,inthecaseofStudentServices,aTutorialOfficeManager.Eachteamcomprises'functional' administratorswhoundertakerolesspecifictothatarea.Ourgeneraladministratorsneedtobeflexibleand versatile,pickinguptasksandprojectsfromanyofthefourareas.PrimaryResponsibilities
TosupporttheExecutiveAssistantsandfunctionaladministratorsinallareasofadministration,toinclude butnotbelimitedto:Providingadministrativeassistancetodepartments.
ContributingtoCollegecommunications,e.g.updatingCollegeinformationscreens,websiteand socialmedia.SupportingtheCollegeChaplainandPresidentwith
administration.Maintainingandupdatingrecords.
Implementationofprocessesandprocedures.
Preparingandformattingdocuments.
Takingandwritingupminutesforsomecollegecommittees.Trackingactionsfrommeetings.
Assistingwithgeneralcorrespondence.
Bookingmeetingrooms/facilities.
Keepingresourcesuptodate,e.g.website,intranetcontent,andtelephonelists.Assistingwithorganisationofevents.
ActingasholidaycoverfortheExecutiveAssistantswhererequired. Monitoringtheprovisionofstationeryacrossdepartments. 2ȱKnowledge,experienceandpersonalskills
AhighlevelofcomputerliteracyandITskillsregardingcommonMicrosoftplatformsand applications.Accuracyandattentiontodetail.
Excellentorganisationalskills.
Excellentcommunicationandinterpersonalskills.
Abilitytoworkindependentlyandaspartofateam.
Willingness
toworkflexibly. SelfͲmotivated,adaptable,enthusiasticandpositiveapproach. Abilitytoworktoahighlevelofaccuracyandwithindependencewithintheframeworkofthe agreedpoliciesoftheCollegeandUniversity. Confidential,diplomaticandapproachablewithahighstandardofservice.Abilitytoprioritise,
worktostrictdeadlinesandhaveexcellenttimemanagement.HealthandSafety
Allstaffmustadoptaresponsibleattitudetowardshealthandsafetyandtocomplywithanyproceduresas requiredbytheCollegeinordertoensurethehealthandsafetyofthemselves,theircolleaguesandanyother personsthatmaybeaffectedbytheiractions.Theymustbe preparedtoundertakeanytrainingprovidedin relationtohealthandsafetyorwhichisidentifiedasnecessaryinrelationtotheirwork. 1ȱGeneralAdministrator
JobDescription
JobTitle:GeneralAdministrator
LineManager:ExecutiveAssistanttotheOperationsDirectorandtheBursar; Salary:FTEsalary£21Ͳ22.5kdependingonskillsandexperience.FulltimeorparttimeStCatharine'sCollege
Foundedin1473,StCatharine'sCollege(affectionatelyknownas'Catz')isawelcoming,thrivingandvibrant academiccommunityofapproximately1,000students,FellowsandstafflocatedintheheartofCambridge.As aCollegeoftheUniversityofCambridge,wearededicatedtoacademicexcellenceandtorecruitingthemostͲ ablestudents,whatevertheirbackgrounds,tojoinourteachingandresearchcommunity.PurposeoftheJob
BasedintheCollegeOffice,ourgeneraladminteamprovidesessentialandvaluablesupporttoouroverall administrativefunctions,whichcomprisefourteamsworkingacrossStudentServices,Operationsand Bursary,Master'sOffice,andAlumniandDevelopment.EachofthosefourteamsincludesanExecutive Assistant,or,inthecaseofStudentServices,aTutorialOfficeManager.Eachteamcomprises'functional' administratorswhoundertakerolesspecifictothatarea.Ourgeneraladministratorsneedtobeflexibleand versatile,pickinguptasksandprojectsfromanyofthefourareas.PrimaryResponsibilities
TosupporttheExecutiveAssistantsandfunctionaladministratorsinallareasofadministration,toinclude butnotbelimitedto:Providingadministrativeassistancetodepartments.
ContributingtoCollegecommunications,e.g.updatingCollegeinformationscreens,websiteand socialmedia.SupportingtheCollegeChaplainandPresidentwith
administration.Maintainingandupdatingrecords.
Implementationofprocessesandprocedures.
Preparingandformattingdocuments.
Takingandwritingupminutesforsomecollegecommittees.Trackingactionsfrommeetings.
Assistingwithgeneralcorrespondence.
Bookingmeetingrooms/facilities.
Keepingresourcesuptodate,e.g.website,intranetcontent,andtelephonelists.Assistingwithorganisationofevents.
ActingasholidaycoverfortheExecutiveAssistantswhererequired. Monitoringtheprovisionofstationeryacrossdepartments. 2ȱKnowledge,experienceandpersonalskills
AhighlevelofcomputerliteracyandITskillsregardingcommonMicrosoftplatformsand applications.Accuracyandattentiontodetail.
Excellentorganisationalskills.
Excellentcommunicationandinterpersonalskills.
Abilitytoworkindependentlyandaspartofateam.
Willingness
toworkflexibly. SelfͲmotivated,adaptable,enthusiasticandpositiveapproach. Abilitytoworktoahighlevelofaccuracyandwithindependencewithintheframeworkofthe agreedpoliciesoftheCollegeandUniversity. Confidential,diplomaticandapproachablewithahighstandardofservice.Abilitytoprioritise,
worktostrictdeadlinesandhaveexcellenttimemanagement.HealthandSafety
Allstaffmustadoptaresponsibleattitudetowardshealthandsafetyandtocomplywithanyproceduresas requiredbytheCollegeinordertoensurethehealthandsafetyofthemselves,theircolleaguesandanyother personsthatmaybeaffectedbytheiractions.Theymustbe preparedtoundertakeanytrainingprovidedin relationtohealthandsafetyorwhichisidentifiedasnecessaryinrelationtotheirwork.- administration jobs
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