[PDF] OceanDocs and Aquatic Commons - AquaDocs

216914

LimiteddistributionIOC/IODE-XXI/-39February-011Original:[English]INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-first Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXI) Liège, Belgium, 23-26 March 2011 OceanDocsandAquaticCommonsMarc Goovaerts, U. Hasselt, Be. PaulineSimpson,U.K.andLindaPikula,U.S.NOAAOceanDocs1. REPORTONACTIVITIESCARRIEDOUTDURINGTHEINTER-SESSIONALPERIODIODE'sOceanDocsisdesignedtocaptureandmakefreelyaccessibletheresearchoutputfrommembersoftheIODE,OceanDataandInformationNetworks(ODINS).Itisathematicdigitalrepositoryoforganizationpublications,scholarlymaterials,greyliteratureandotherdocumentssubmittedbyscientificresearchersandlibrarians.Itisaninternational,multi-institutionopen-accessrepositorynetwork,focusedatpresentonmarineandoceanographicliterature.TheOAIsoftwareemployedisDSpaceversion1.6whichwasupgradedrecently.OAI(OpenAccessInitiative)promotesfreeandopenaccesstoliterature.Intheinternationalsciencecommunityitishopedtoenhancescientificcommunication,makelocalandregionalgreyliteratureavailableonaworldwidescale,andfacilitatepublishingofresearchfinds,specificallyforscientistsindevelopingcountriestopromotetheirresearchandincreaseaccesstotheinternationalresearchforum.DevelopmentoftherepositorynetworkTheOceanDocsrepositorycontainsatthemoment31institutesinAfricaandLatinAmerica.DuringthisintersessionIODEandGEOHABhaveaddedtheirpublicationcollectionstoOceanDocs.Therepositorycontains3,359submitteddocuments.In-009,36-documentsweresubmittedanincreasedsubmissionin-010to5-0documentsisnoted.DocumentssubmittedtoOceanDocsSubmittedperyearYearItems-00484-005779-006-6--007587-008765-00936--0105-0Total:3,359Interestintherepositoryisgrowing.DuringtheOctober,-010IAMSLIC(InternationalAssociationofMarineandAquaticInformationCenters)apre-conferencetrainingsessioninOceanDocsforLatin

IOC/IODE-XXI/-3page-Americawasconducted,alongwithapresentationoftheUpgradedfeaturesinDSpace1.6.ItishopedthatseveraladditionalpartnerswillparticipateinOceanDocs.Usage:Afteranalyzingthestatisticsandeliminatingcrawlerdownloads(30.5%ofthedownloads),wehavehad403,5-0downloadsofOceandocsdocumentsin-010.ThiscanbeattributedtoharvesterslikeOAIsterandAVANO,butmainlythroughsearchengineslikeGoogle.Generaloverviewofdocumentsanddownloads2010DocsDownloadsAfrica1494-08033LatinAmerica1364181640InternationalOceanographicDataandInformationExchange-IODE49114568Africa:5mostdownloadedcollectionsDocsDownloadsKMFRI-KenyaMarineandFisheriesResearchInstitute8919436InstitutNationaldesSciencesetTechnologiesdelaMer80175--NIOMR-NigerianInstituteforOceanographyandMarineResearch7615-86NationalInstituteofOceanographyandFisheries8015-3-DirectiondesPêchesMaritimes/CRODT1-014346LatinAmerica:5mostdownloadedcollectionsDocsDownloadsInstitutoNacionaldeInvestigaciónyDesarrolloPesquero(INIDEP)-5460337CentrodeInvestigacionesPesqueras-Minist.deIndustriasPesqueras1703-14-InstitutoOceanográficodelaArmada-49-3138INVEMAR-InstitutodeInvestigacionesMarinasyCosteras-7189-7CentrodeBioproductosMarinos316867ThefollowingpresentationsrelatedtoOceanDocswereconductedduringtheintersession2008-2010:DevelopmentofOceanDocsandRepositoryinPacificIslands,13-17May,2008Oostende,M.GoovaertsOceanDocsNetworkPolicies,ODINECETMeeting,Oostende,October2008GoovaertsAgriOceanDspace,OceanDocsupdate-MarDelPlata,October2010Pre-IAMSLICWorkshopCristiani/PikulaVOAR3,MardelPlataOctober2010IAMSLICConferenceL.PikulaOceanDocs-ASFAMini-Conference-MarDelPlataOctober2010A.CristianiOceanDocsandOpenScienceDirectory:twofacetsoftheinformationpolicyofUNESCO/IOC-IODE:PresentedbyM.Goovaertsat:• ETDConference,Pittsburg,June10-132009• IAMSLIC,Bruges,September302009• DSpaceUserGroupMeeting,October14-162009• D4Sciencemeetings,Rome,November25-262009andDecember16-172010CapacityBuilding:IODEhasconductedworkshopstoassistODINmembersandotherIODEmembersindeterminingtheirrepositorygoals,OAIsoftwareselectionandofferingparticipationinOceanDocstothosechoosingnottodeveloptheirownrepositories.

IOC/IODE-XXI/-3page3ThefollowingODINMembershavenowdevelopedtheirownrepositories:• Russianrepository"Manakin"(http://dspace.vniro.ru)onDSpace-1700docs• IBSS(Sevastopol-Ukraine):http://repository.ibss.org.ua/dspace/OnDSpace-1418docs• CEEMAR(OdinECET)(http://www.ceemar.org/)OnDSpace-814docs• NIO(Goa-India):http://drs.nio.org/-OnDSpace-37-5docs• ODINPimris(http://pimrisregional.library.usp.ac.fj/)-OnGreenstone-35-docs• ODINWestpacstartedtheirownrepository(http://--1.-39.0.193:8080/jspui/).TheywillbeinvitedtojointheOceanDocsnetworkin-011.AlltheserepositoriesareOAI-compliant.SomeeffortisstillneededatNIOandOdinPimristofollowthemetadatastandardsofOceanDocs.2. PROPOSEDWORKPLANANDTIMETABLEFORTHENEXTINTER-SESSIONALPERIODForthefurtherdevelopmentofOceanDocsanditsnetworksomeactionswillbeinitiated.Theywillbeinfulldevelopmentin-011.FirstIODE,GEMIMhasproposedtoinstallaCoordinationGroup/SteeringCommitteeforOceanDocs.TheywillbeinchargeoftheglobalpolicyandstrategyofOceanDocs.EveryODINinvolvedwillhavearepresentative.ThegroupwillalsocontainsomeexpertsandrepresentativesofAVANO(IFREMER),AquaticCommons(IAMSLIC),HasseltUniversity,AquaticScienceandInformationAbstracts(ASFA)andothers.TheDSpacesoftwarewillbeupgradedto1.7.ThiswillbeincludedinthenewversionofOceanDocs,whichwillbereadyinthefirstquarterof-011.ThiswillberealizedincooperationwithFAOoftheUnitedNationsandresultintheproductAgriOceanDSpace(seebelow).ThemaingoalistostrengthenthenetworkofOceanDocs,besidessimplyfollowingthetechnicalevolution.ThenewversionwillincludeharvestfunctionalitieswhichwillmakeitpossibletoincludethecollectionsofpartnersinOceanDocs.Additionally,aneasy-to-installversionofOceanDocswillmakeitmucheasierforsmallerinstitutionstosetuptheirownrepository,whilestillbeingcompatiblewiththeOceanDocsstandards.Anotherfeatureofthiseasy-toinstallversionwillbelibrarycataloguefunctionality.ThiswillmakeiteasierforsmallerinstitutionstodeveloptheirowncollectionsandshouldresultinalargervolumeofdocumentsavailableinOpenAccessinmarine,oceanographicandrelatedtopics.AgriOceanDSpace-CooperationwithFAO-KCEWTheUnitedNationsagenciesofFAOandUNESCO-IOChaveannouncedajointinitiativetoprovideacustomizedversionofDSpaceusingstandardsandcontrolledvocabulariesinoceanography,marinescience,food,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciences.ThecollaborationbetweenFAOandUNESCO-IOC/IODEhasthefollowinggoals:• Promotingopenaccesstoscientificinformationonthetopicsoffood,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciencesforFAOandoceanographyandmarinesciencesforUNESCO-IOC/IODE.• Ensuringthemetadataqualityofrepositoriesandtheuseofthesauriandotherformsofauthoritycontrol.• Contributingtothedevelopmentofsustainablerepositoriesbytheuseoftoolstomakescientificpublications(andlaterdata)moreaccessibleandvisible• Removingaccessbarriersbyencouragingthecreationofnewserviceprovidersbasedonexistingandmaturemetadataandsemanticstechnology.TheHasseltUniversityLibraryproducedacustomizedversionofDSpacecalledOceanDocsfortheInternationalOceanographicDataandInformationExchange(IODE)andadaptedittothestandardsof

IOC/IODE-XXI/-3page4theOceanographiccommunity.TheOceanDocsNetwork,createdin-004,nowhassome50members.TheFoodandAgricultureOrganization(FAO)oftheUnitedNationscustomizedDSpaceusingtheAGRISApplicationProfile(AP)andisdevelopingaplug-infortheuseofcontrolledvocabulariessuchasAGROVOCforcommunitiesinfood,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciences.ThecommunitiessupportedbyFAOandUNESCO-IOC/IODEaresynergisticandthestandardsonmetadataandcontrolledvocabulariesaresimilarforboth.Acommonrepositorydevelopmentisalogicalresult.HasseltUniversityLibrarywillcreateforFAOandUNESCO-IOC/IODEanewversioncalledAgriOceanDSpace.ItwillintegratethepreviousdevelopmentsofbothAgenciesinonecustomizedversionofDSpace1.7,usingthenewfeaturesauthoritycontrol,Solrbasedstatisticsandharvesting.ThedevelopmentsofFAOonAGRISAPandthesaurusintegrationwillcompleteAgriOceanDSpace.Finallyaneasy-to-installWindows-basedversionofAgriOceanDSpacewillbedistributed.AgriOceanDspacewillbeavailableinthefirstquarterof-011.OceanDataPub(nowPOD)IOC/IODEis,incooperationwithSCOR,settingupadatarepositoryforlong-termarchivingofdatasetsrelatedtopublicationsinopenaccessavailableinOceanDocs,AquaticCommonsorotheraquaticrepositories.Theideaistocollectthedatasetsbehindspecificpublicationsforconservation.Theywillbelinkedtotheopenaccesspublicationsenhancingitsscientificvalue.OceanDataPubwillbeavailableinMarch-011.VOA3R-EuropeanprojectOceanDocsispartoftheVOA3RprojectwiththeHasseltUniversityLibraryasaprojectpartner.VOA3Ristheinnovativeresearchprojectfordigitallibrariesandstandsfor:"VirtualOpenAccessAgriculture&AquacultureRepository:SharingScientificandScholarlyResearchrelatedtoAgriculture,Food,andEnvironment".ThegeneralobjectiveoftheVOA3RprojectistoimprovethespreadofEuropeanagricultureandaquacultureresearchresultsbyusinganinnovativeapproachtosharingopenaccessresearchproducts.Thatwillbeachievedbycarryingoutinnovativeexperimentswithopenaccesstoscientificagricultureandaquaculturecontentsandbydevelopingandprovidingservicesthatintegrateexistingopenaccessrepositoriesandscholarlypublicationmanagementsystemsbymeansofafederationapproach.Underastrictopenaccesspolicy,theVOA3Rservicewillconnectlibraries,archivesandotherpublicationsystemsbyprovidingadvancedsearchinterfacesthatincludethespecificsaspectsofresearchwork(methods,variables,measures,instruments,techniques,etc.)thatarespecificoftheparticulardomain.TheusersoftheVOA3Rserviceareacademicsandresearchersbutalsostudentsandpractitionerswhoeitherwanttosearchforortopublishscientificresearchresults(fortheseroles,learningmaterialrelatedtotheapplicationofscientificoutcomesisalsoconsidered,asasub-productofresearch).TheprojectistargetedtothedomainofAgriculture&Aquaculture,asitre-usespreviousdomainmodelsforthesedomains,butthetechnologyandmodelsintegratedaretoalargeextenttransferabletootheracademicdisciplines.TheVOA3Rplatformaimsatreusingexistingandmaturemetadataandsemanticstechnologytodeployanadvancedcommunity-focusedintegratedservicefortheretrievalofrelevantopencontentanddatathatincludesexplicitmodelsofthescholarlymethodsandproceduresusedandofthepracticaltaskstargetedbyappliedresearch(whichrepresentaprincipalinformationneedexpressionforpractitioners).Theservicewillenableresearcherstoformulatetheirinformationneedsintermsofelementsofthescientificmethodsestablishedintheirfield(variables,techniques,assessmentmethods,kindsofobjectsofinterest,etc.)combinedwithtopicaldescriptionsasexpressedinmetadata.Thecommunityapproachwillenabletheenhancementofinformationseekingwithextendedevaluationelements(asforexample,ratings,publicreviews,socialtaggingandlinkstosupportingorconflictingreports)thatcomplementandgobeyondthetraditional,anonymouspeerreviewprocesswhichresultsarenotmadeavailableopenly.Thetechnologyusedwillitselfbecomeopensource,sothatthemodeloftheservicecanbeadoptedby

IOC/IODE-XXI/-3page5enterprises(includingSMEs)orotherkindsofinstitutionsasavalue-added,community-orientedmodelforopenaccesscontent.• Projecttype:EuropeanResearchConsortiumProject(ICT-PSPProgrammeoftheEuropeanCommission)• Projectpartners:UDE;UniversityofAlcalá,Spain;AgriculturalUniversityofAthens,Greece;GreekResearch&TechnologyNetwork,Greece;SwedishUniversityofAgricultureSciences,Sweden;UniversityofMinho,Portugal;HasseltUniversity,Belgium;InternationalCentreforResearchinOrganicFoodSystems,Denmark;FrenchNationalInstituteforAgriculturalResearch,France;CzechUniversityofLifeSciences,CzechRepublic;ACTAInformatique,France;AgriculturalResearchInstitute,Cyprus;ConsorzioInteruniversitario,Italy;TechnologicalEducationalInstituteofAthens,Greece;FoodandAgricultureOrganizationoftheUnitedNations(FAO)• Projectduration:06.-010-05.-013• Projectwebsite:http://www.voa3r.eu(underconstruction)• Funding:EuropeanCommission• Projectbudget:3,600,000EuroOpenOceanCollaboration-Underdiscussionforfuture2011UNESCOOpenAccessCollaboration-Underdiscussionforfuture2011D4Science-Meetingsattendedin2009,2010forcollaboration,closed.AquaticCommons1. REPORT ON ACTIVITIES CARRIED OUT DURING THE INTER-SESSIONAL PERIODInDecember-010,withintheframeworkofthelong-standingcollaborationbetweenIAMSLICandtheIOC'sInternationalOceanographicDataandInformationExchange(IODE)theIOCProjectOfficeforIODEinOostende,BelgiumagreedtohostAquaticCommonsaspartofitseffortstopromotefreeandopenaccesstomarinescientificinformationtotheglobalcommunity(whichalsoincludesits'ownOceanDocs).Thecooperationincludestechnicalsupport.IODEhostingbeganwithimplementingEPrintsVersion3.-.4withtheofficialre-launchon01January-011.TheAquaticCommonsisathematicdigitalrepositoryofpublishedandunpublishedresearch,organizationalpublicationsandscholarlymaterialscontributedbyresearchersandlibrarians.Itcoversthenaturalmarine,estuarine/brackishandfreshwaterenvironments.Itincludesallaspectsofthescience,technology,managementandconservationoftheseenvironments,theirorganismsandresources,andtheeconomic,sociologicalandlegalaspects.ItisdirectedbytheInternationalAssociationofAquaticandMarineScienceLibrariesandInformationCenters(IAMSLIC)toprovidevisibility,usageandimpactthroughglobalaccesstodigitalpublicationsfromworldwidemarineandfreshwaterorganizationsthatdonothaveaccesstoaninstitutionalrepositoryoftheirown.TheimplementationofAquaticCommonswascompletedin-007undercontractbytheFloridaCentreforLibraryAutomation(FCLA)whohostedanddevelopedtheRepositorytoNovember-010.AquaticCommonsispoweredbyEPrintsopensourcesoftwaredevelopedbytheUniversityofSouthamptonintheUK.

IOC/IODE-XXI/-3page6ManagementforAquaticCommonsisnowadministeredbyamulti-nationaljointIODE/IAMSLICAquaticCommonsManagementBoard. IAMSLICandIODEbelievethatthishostingarrangementwillpromotethesynergisticresourcesharingeffortsofbothorganizationsandpermitfurtherdevelopmentofjointrepositoryservices.WithintheAquaticCommonsBoardframework,threeWorkingGroupsoperate:ACMetadata,ACCollectionDevelopment,andACTechnicalDevelopment.Allcommunicationisbye-mail.TheMetadataGrouphas:monitoredtheIssuingAgencyAuthorityListwhichhasmorethan75Agencies represented.Geographically,contributionshavebeenmadefromIssuingAgenciesinUSA/Canada44,LatinAmerica/Caribbean1-,Asia6,Africa8,Europe5,andOceania1;DefinedDepositAgreementsforindividualswhichisparticularlyusefulforthesesanddissertations;DefinednewObjecttypesandspecifiedmetadataformatsCollectionDevelopmentInitiatives:Inadditiontoindividualdepositsseveralcollectionsarebeingadded.TheFAOFisheriesLibrarystaffisacknowledgedfortheirdedicatedeffortstoincreasetheavailabilityofAfricandocumentsinAquaticCommonsundertheASFATrustFundProject.ThisongoingprojectaimstoretrospectivelyscangreyliteraturefromdevelopingcountriesforinclusionintheAquaticCommons(AC)repository,addlinkstothosedocumentsalreadycitedintheASFAdatabase,andcreatenewASFArecordswheretheyaremissing.Acopyofthepublicationsindigitalformatisalsosuppliedbacktotheoriginatinginstitution.ThefirstbatchofURLsofabout480newlycreatedAquaticCommonsrecordsandthecorrespondingASFArecordnumbershavebeensenttothepublisherCSAIllumina,toenablefulltextlinkingfromASFAtotheAquaticCommons.ThepossibilityofimportingmetadatadirectlyfromAquaticCommonsintotheASFAsoftwareisunderconsideration.Underthisproject,digitizationstartedoftheConferenceProceedingsoftheFisheriesSocietyofNigeria(FISON);-4volumeshavebeenpublishedsince1981.Also,FA Oisdigitiz inganduploadingdocumentsfromtheLak eVictoriaFisheriesResea rchProject(1998--000),reportsp ublishedbytheNigerian-German(GTZ)Kainj iLakeFisherie sPromotionProjectbetween1994and-004andissuesoftheBulletinoftheInstituteofMarineBiologyandOceanography,basedinFreetown,SierraLeone,publishedbetween1976and1993.Inaddition,GermanyareaddingthefisheryseriesInformationenausderFischereiforschung=InformationonFisheryResearchwhichwasinitiallypublishedbytheBundesforschungsanstaltfürFischereiandfrom-010onwardbytheJohannHeinrichvonThünen-Institute,FederalResearchInstituteforRuralAreas,ForestryandFisheries.Therearecurrently-99issuesofthisseriesinAquaticCommons.TechGroup:Technicalenhancementsbasedonthe-008FAOFishCodeProgrammefundedrequestswerecompleted.ThefollowingenhancementstotheAquaticCommonsfunctionalityarenowinplace.• Publicsearch,depositandhelpscreensinFrenchandSpanish• TheIssuingAgencyfieldisnowbrowseableandre-indexedeachevening.Consistencyinthenameisprerequisiteforcomprehensiveretrieval.• "ACinaflash"isastandaloneoffline,batchinputprogramwhichwasdevelopedforcontributorswithlowbandwidthandunstableinternetconnectivity.WrittenbyLiangZhongofFLCA,thisprogrammeallowsanindividualtofillinthemetadatafieldsanduploadtheaccompanyingdigitalfileonaflashdriveandthensendthedrivetoaneditorforuploadingintotherepository.Digitalfilesshouldbecreatedontheuser'sworkstationbeforeuploadingtotheflashdrive.40flashdrivescontainingthisprogrammehavebeendeliveredtotheFAOFisheriesLibraryinRome.Itsofficialreleasewasatthe-010IAMSLICConference.STATISTICSONTHEAQUATICCOMMONSREPOSITORYThisgraphfromROAR[http://roar.eprints.org/cgi/export/eprint/54/ROAR%3A%3AActivity/roar-eprint-54.png]showstherateofdepositofitems.AsofDecember-010,AquaticCommonshadover3999itemsintherepository.

IOC/IODE-XXI/-3page7ThetotaloffileofindividualdownloadsfromAugust-009toSeptember-010was93,348.ThechartbelowindicatesdownloadspermonthtoSep-010.Downloadsbycountryareshownbelow.

IOC/IODE-XXI/-3page8Totaluniquevisitorsareshowninthisgraph.InAugust-009therewereapproximately380visitors;inAugust-010therewere900visitors. ThesearchtermsthatwereusedmostfrequentlyduringJun-Sep-010included: SearchTermsCountFishculture119Pondconstructionanddesign86All86Floridadepartmentofnaturalresources34Fishcultureinindia33Whatisfishculture-6Condrictios33Earthpondconstruction-0241717Recirculatorysystem17Rankings:InJuly-010,AquaticCommonswasranked182intheRankingWebofWorldRepositories:Top800Repositories[http://repositories.webometrics.info/top800_rep_inst.asp]In-009,AquaticCommonswasranked259intheWorldRankingofTop400Repositories2.PROPOSEDWORKPLANANDTIMETABLEFORTHENEXTINTER-SESSIONALPERIOD TheASFATrustBoardProjectFundwillcontinuetoenablethescanningofhistoricalgreyliteraturefromdevelopingcountries,aswellasfromtheFreshwaterBiologicalAssociation,UK,whoaredigitizingapproximately500FBATechnicalReportsandothergreyliterature.DigitizedcopiesofthesedocumentsalongwithmetadatawillbesubmittedtotheAquaticCommonsrepositorybetweenNovember-010andApril-011ThecriticalactivityinDecember-010wasthemigrationoftheAquaticCommonstoitsnewhost.TheAquaticCommonswillremainanIAMSLICproductandcontentwillcontinuebeingmanagedby

IOC/IODE-XXI/-3page9IAMSLIC.ItwillbehostedandtechnicallysupportedattheIODEProjectOfficeinOostende,Belgium,overseenbyajointAquaticCommonsManagementBoard.ThankstoAdityaKakodkar,ITExpertatIODEandFCLA'sPriscillaCaplan,LiangZhongandBillKuntzitwasaseamlessmigrationandtransitionprocess.IODEhavealreadyimplementedanupgradedversionoftheEPrintsrepositorysoftwareandduringtheinter-sessionalwillcoverupgradingtoanynewversionsofEPrints.NewfunctionalityorbespokecustomizationofthesoftwarewillbediscussedandagreedwithIAMSLIC.HostingbothAquaticCommonsandOceanDocsrepositories,givesIODEtheopportunitytodevelopnewproductsandservicesandimplementnewlinkingprocedures-aclosehorizonmaybetextanddatalinking.TheexcitingVOA3REuropeanProjectinvolvingOceanDocsmayofferanopportunityforAquaticCommonsaswellasOceanDocstocontributetowardbuildingthisresourceforthegreateraquaticandmarinecommunity. 3.REQUESTEDFUNDINGFORTHENEXTINTER-SESSIONALPERIODOceanDocsRecommendationtoapprovethecreationofanOceanDocsSteeringCommitteeandestablishfundingforthefirstmeetingoftheSteeringCommittee.AquaticCommonsAquaticCommonsisajointundertakingofIAMSLICandIODE.IthasbeenagreedthatanydevelopmentstoACwillbejointlyfunded.AcontingencyamountofUS$3000shouldbeallocatedtocoverIODEstaff,training,versionupgradesandbespokecustomization.4.TEXTFORTHEACTIONPAPERMs.LindaPikulawillintroducethisAgendaItembyreferringtoDocumentIOC/IODE-XXI/-3(OceanDocsandAquaticCommons).OceanDocs IODE, GEMIM has proposed the implementation of a Coordination Group/ Steering Committee, which will guide the global policy and strategy of OceanDocs. The group will contain some experts and representatives of AVANO (IFREMER), Aquatic Commons (IAMSLIC), Hasselt University, Aquatic Science and Information Abstracts (ASFA) and others and each ODIN involved will have a representative.. The ODIN representatives will provide support to organizations within their own regions. The OceanDocs Coordination Group will also support the actions in the VOA3R project. The OceanDocs software is upgraded in a common effort of IOC/IODE and FAO of the United Nations. Further developments in the next two years can be realized in the framework of VOA3R. Thefocusinthenexttwoyearswillbeinthedistributionoftheeasy-to-installversionofAgriOceanDSpacetoorganizationswhowanttocontroltheirownrepositorycollections.AtthesametimeOceanDocswillintegratetheselocalcollectionsinthecentralrepositorythroughthenewharvesting/mirroringfunctionalityinDSpace.FinallythepossibilitiestointegrateandinterlinkOceanDocswithotherIOC/IODEproductswillbethemainchallengeforthenextyears.

IOC/IODE-XXI/-3page10AquaticCommonsInDecember-010,withintheframeworkofthelong-standingcollaborationbetweenIAMSLICandtheIOC'sInternationalOceanographicDataandInformationExchange(IODE)theIOCProjectOfficeforIODEinOostende,BelgiumagreedtohostAquaticCommons,theIAMSLICthematicdigitalrepository,aspartofitseffortstopromotefreeandopenaccesstomarinescientificinformationtotheglobalcommunity(whichalsoincludesits'ownOceanDocs).Thecooperationincludestechnicalsupport.IODEhostingbeganwithimplementingEPrintsVersion3.-.4withtheofficialre-launchon01January-011.TheAquaticCommonsrepositoryisexpectedtocontinueingrowthanduse.Upgradingandcustomisationtothesoftwarewillbecarriedoutduringthenextinter-sessionalperiod.TheIODE/IAMSLICAquaticCommonsManagementBoardwillworkwiththeOceanDocsSteeringGrouptomaximizeinteroperabilityandmirroringofsuchthingsasmetadatafieldsandvocabulariesandtheplanningofproductsandserviceswhichutilizethecontentandfunctionalityofbothrepositories.ManagementforAquaticCommonsisnowadministeredbyamulti-nationaljointIODE/IAMSLICAquaticCommonsManagementBoard. IAMSLICandIODEbelievethatthishostingarrangementwillpromotethesynergisticresourcesharingeffortsofbothorganizationsandpermitfurtherdevelopmentofjointrepositoryservices.Recommendation1:ItisrecommendedthattheimplementationofOceanDocsCoordinationGroupandSteeringGroupwillbeagreedatIOC/IODE-XXI.Itisintendedthatthegroupsofrepresentativeswillmeetduringe-meetings.However,itwillstillbenecessarytohaveface-to-facemeetingsonaperiodicalbase(everytwoyears?).ItisrecommendedthatafirstmeetingforoneweekbeheldduringtheperiodJune-September2011.ThisfirstmeetingwillfocusontheOceanDocsstructureandpolicyandontheparticipationintheVOA3Rproject.Recommendation2:ItisrecommendedthatanamountofUS$20000beallocatedfortheorganizationoftheOceanDocsStartUpmeeting,tocoverthetravelcostandperdiemoftheparticipantsaswellastheorganizationcosts.TheVOA3RProjectcancontributeUS$10000.Recommendation3:ItisrecommendedthatanamountofUS$5000beallocatedforthesoftwareusedintheOceanDocsNetwork(AgriOceanDSpace)tobekeptuptodate.VOA3Rprovidesaframeworkofstandards.TheOceanDocsCoordinationGroupwilldefinethefutureneeds.(VOA3Rfunding:US$5000).Recommendation4:ItisrecommendedthataformalagreementisestablishedbetweenIODEandtheInternationalAssociationofAquaticandMarineScienceLibrariesandInformationCentres(IAMSLIC)definingAquaticCommons,ownership,stewardship,hostingandtechnicalresponsibilitiesandTermsofReferenceforthenewAquaticCommonsManagementBoard.Recommendation5:ItisrecommendedthatanamountofUS$3000beallocatedtoco-fundwithIAMSLICdevelopmentstotheAquatic Commons; to cover IODE staff, training, version upgrades and bespoke customization.

LimiteddistributionIOC/IODE-XXI/-39February-011Original:[English]INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-first Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXI) Liège, Belgium, 23-26 March 2011 OceanDocsandAquaticCommonsMarc Goovaerts, U. Hasselt, Be. PaulineSimpson,U.K.andLindaPikula,U.S.NOAAOceanDocs1. REPORTONACTIVITIESCARRIEDOUTDURINGTHEINTER-SESSIONALPERIODIODE'sOceanDocsisdesignedtocaptureandmakefreelyaccessibletheresearchoutputfrommembersoftheIODE,OceanDataandInformationNetworks(ODINS).Itisathematicdigitalrepositoryoforganizationpublications,scholarlymaterials,greyliteratureandotherdocumentssubmittedbyscientificresearchersandlibrarians.Itisaninternational,multi-institutionopen-accessrepositorynetwork,focusedatpresentonmarineandoceanographicliterature.TheOAIsoftwareemployedisDSpaceversion1.6whichwasupgradedrecently.OAI(OpenAccessInitiative)promotesfreeandopenaccesstoliterature.Intheinternationalsciencecommunityitishopedtoenhancescientificcommunication,makelocalandregionalgreyliteratureavailableonaworldwidescale,andfacilitatepublishingofresearchfinds,specificallyforscientistsindevelopingcountriestopromotetheirresearchandincreaseaccesstotheinternationalresearchforum.DevelopmentoftherepositorynetworkTheOceanDocsrepositorycontainsatthemoment31institutesinAfricaandLatinAmerica.DuringthisintersessionIODEandGEOHABhaveaddedtheirpublicationcollectionstoOceanDocs.Therepositorycontains3,359submitteddocuments.In-009,36-documentsweresubmittedanincreasedsubmissionin-010to5-0documentsisnoted.DocumentssubmittedtoOceanDocsSubmittedperyearYearItems-00484-005779-006-6--007587-008765-00936--0105-0Total:3,359Interestintherepositoryisgrowing.DuringtheOctober,-010IAMSLIC(InternationalAssociationofMarineandAquaticInformationCenters)apre-conferencetrainingsessioninOceanDocsforLatin

IOC/IODE-XXI/-3page-Americawasconducted,alongwithapresentationoftheUpgradedfeaturesinDSpace1.6.ItishopedthatseveraladditionalpartnerswillparticipateinOceanDocs.Usage:Afteranalyzingthestatisticsandeliminatingcrawlerdownloads(30.5%ofthedownloads),wehavehad403,5-0downloadsofOceandocsdocumentsin-010.ThiscanbeattributedtoharvesterslikeOAIsterandAVANO,butmainlythroughsearchengineslikeGoogle.Generaloverviewofdocumentsanddownloads2010DocsDownloadsAfrica1494-08033LatinAmerica1364181640InternationalOceanographicDataandInformationExchange-IODE49114568Africa:5mostdownloadedcollectionsDocsDownloadsKMFRI-KenyaMarineandFisheriesResearchInstitute8919436InstitutNationaldesSciencesetTechnologiesdelaMer80175--NIOMR-NigerianInstituteforOceanographyandMarineResearch7615-86NationalInstituteofOceanographyandFisheries8015-3-DirectiondesPêchesMaritimes/CRODT1-014346LatinAmerica:5mostdownloadedcollectionsDocsDownloadsInstitutoNacionaldeInvestigaciónyDesarrolloPesquero(INIDEP)-5460337CentrodeInvestigacionesPesqueras-Minist.deIndustriasPesqueras1703-14-InstitutoOceanográficodelaArmada-49-3138INVEMAR-InstitutodeInvestigacionesMarinasyCosteras-7189-7CentrodeBioproductosMarinos316867ThefollowingpresentationsrelatedtoOceanDocswereconductedduringtheintersession2008-2010:DevelopmentofOceanDocsandRepositoryinPacificIslands,13-17May,2008Oostende,M.GoovaertsOceanDocsNetworkPolicies,ODINECETMeeting,Oostende,October2008GoovaertsAgriOceanDspace,OceanDocsupdate-MarDelPlata,October2010Pre-IAMSLICWorkshopCristiani/PikulaVOAR3,MardelPlataOctober2010IAMSLICConferenceL.PikulaOceanDocs-ASFAMini-Conference-MarDelPlataOctober2010A.CristianiOceanDocsandOpenScienceDirectory:twofacetsoftheinformationpolicyofUNESCO/IOC-IODE:PresentedbyM.Goovaertsat:• ETDConference,Pittsburg,June10-132009• IAMSLIC,Bruges,September302009• DSpaceUserGroupMeeting,October14-162009• D4Sciencemeetings,Rome,November25-262009andDecember16-172010CapacityBuilding:IODEhasconductedworkshopstoassistODINmembersandotherIODEmembersindeterminingtheirrepositorygoals,OAIsoftwareselectionandofferingparticipationinOceanDocstothosechoosingnottodeveloptheirownrepositories.

IOC/IODE-XXI/-3page3ThefollowingODINMembershavenowdevelopedtheirownrepositories:• Russianrepository"Manakin"(http://dspace.vniro.ru)onDSpace-1700docs• IBSS(Sevastopol-Ukraine):http://repository.ibss.org.ua/dspace/OnDSpace-1418docs• CEEMAR(OdinECET)(http://www.ceemar.org/)OnDSpace-814docs• NIO(Goa-India):http://drs.nio.org/-OnDSpace-37-5docs• ODINPimris(http://pimrisregional.library.usp.ac.fj/)-OnGreenstone-35-docs• ODINWestpacstartedtheirownrepository(http://--1.-39.0.193:8080/jspui/).TheywillbeinvitedtojointheOceanDocsnetworkin-011.AlltheserepositoriesareOAI-compliant.SomeeffortisstillneededatNIOandOdinPimristofollowthemetadatastandardsofOceanDocs.2. PROPOSEDWORKPLANANDTIMETABLEFORTHENEXTINTER-SESSIONALPERIODForthefurtherdevelopmentofOceanDocsanditsnetworksomeactionswillbeinitiated.Theywillbeinfulldevelopmentin-011.FirstIODE,GEMIMhasproposedtoinstallaCoordinationGroup/SteeringCommitteeforOceanDocs.TheywillbeinchargeoftheglobalpolicyandstrategyofOceanDocs.EveryODINinvolvedwillhavearepresentative.ThegroupwillalsocontainsomeexpertsandrepresentativesofAVANO(IFREMER),AquaticCommons(IAMSLIC),HasseltUniversity,AquaticScienceandInformationAbstracts(ASFA)andothers.TheDSpacesoftwarewillbeupgradedto1.7.ThiswillbeincludedinthenewversionofOceanDocs,whichwillbereadyinthefirstquarterof-011.ThiswillberealizedincooperationwithFAOoftheUnitedNationsandresultintheproductAgriOceanDSpace(seebelow).ThemaingoalistostrengthenthenetworkofOceanDocs,besidessimplyfollowingthetechnicalevolution.ThenewversionwillincludeharvestfunctionalitieswhichwillmakeitpossibletoincludethecollectionsofpartnersinOceanDocs.Additionally,aneasy-to-installversionofOceanDocswillmakeitmucheasierforsmallerinstitutionstosetuptheirownrepository,whilestillbeingcompatiblewiththeOceanDocsstandards.Anotherfeatureofthiseasy-toinstallversionwillbelibrarycataloguefunctionality.ThiswillmakeiteasierforsmallerinstitutionstodeveloptheirowncollectionsandshouldresultinalargervolumeofdocumentsavailableinOpenAccessinmarine,oceanographicandrelatedtopics.AgriOceanDSpace-CooperationwithFAO-KCEWTheUnitedNationsagenciesofFAOandUNESCO-IOChaveannouncedajointinitiativetoprovideacustomizedversionofDSpaceusingstandardsandcontrolledvocabulariesinoceanography,marinescience,food,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciences.ThecollaborationbetweenFAOandUNESCO-IOC/IODEhasthefollowinggoals:• Promotingopenaccesstoscientificinformationonthetopicsoffood,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciencesforFAOandoceanographyandmarinesciencesforUNESCO-IOC/IODE.• Ensuringthemetadataqualityofrepositoriesandtheuseofthesauriandotherformsofauthoritycontrol.• Contributingtothedevelopmentofsustainablerepositoriesbytheuseoftoolstomakescientificpublications(andlaterdata)moreaccessibleandvisible• Removingaccessbarriersbyencouragingthecreationofnewserviceprovidersbasedonexistingandmaturemetadataandsemanticstechnology.TheHasseltUniversityLibraryproducedacustomizedversionofDSpacecalledOceanDocsfortheInternationalOceanographicDataandInformationExchange(IODE)andadaptedittothestandardsof

IOC/IODE-XXI/-3page4theOceanographiccommunity.TheOceanDocsNetwork,createdin-004,nowhassome50members.TheFoodandAgricultureOrganization(FAO)oftheUnitedNationscustomizedDSpaceusingtheAGRISApplicationProfile(AP)andisdevelopingaplug-infortheuseofcontrolledvocabulariessuchasAGROVOCforcommunitiesinfood,agriculture,development,fisheries,forestry,naturalresourcesandrelatedsciences.ThecommunitiessupportedbyFAOandUNESCO-IOC/IODEaresynergisticandthestandardsonmetadataandcontrolledvocabulariesaresimilarforboth.Acommonrepositorydevelopmentisalogicalresult.HasseltUniversityLibrarywillcreateforFAOandUNESCO-IOC/IODEanewversioncalledAgriOceanDSpace.ItwillintegratethepreviousdevelopmentsofbothAgenciesinonecustomizedversionofDSpace1.7,usingthenewfeaturesauthoritycontrol,Solrbasedstatisticsandharvesting.ThedevelopmentsofFAOonAGRISAPandthesaurusintegrationwillcompleteAgriOceanDSpace.Finallyaneasy-to-installWindows-basedversionofAgriOceanDSpacewillbedistributed.AgriOceanDspacewillbeavailableinthefirstquarterof-011.OceanDataPub(nowPOD)IOC/IODEis,incooperationwithSCOR,settingupadatarepositoryforlong-termarchivingofdatasetsrelatedtopublicationsinopenaccessavailableinOceanDocs,AquaticCommonsorotheraquaticrepositories.Theideaistocollectthedatasetsbehindspecificpublicationsforconservation.Theywillbelinkedtotheopenaccesspublicationsenhancingitsscientificvalue.OceanDataPubwillbeavailableinMarch-011.VOA3R-EuropeanprojectOceanDocsispartoftheVOA3RprojectwiththeHasseltUniversityLibraryasaprojectpartner.VOA3Ristheinnovativeresearchprojectfordigitallibrariesandstandsfor:"VirtualOpenAccessAgriculture&AquacultureRepository:SharingScientificandScholarlyResearchrelatedtoAgriculture,Food,andEnvironment".ThegeneralobjectiveoftheVOA3RprojectistoimprovethespreadofEuropeanagricultureandaquacultureresearchresultsbyusinganinnovativeapproachtosharingopenaccessresearchproducts.Thatwillbeachievedbycarryingoutinnovativeexperimentswithopenaccesstoscientificagricultureandaquaculturecontentsandbydevelopingandprovidingservicesthatintegrateexistingopenaccessrepositoriesandscholarlypublicationmanagementsystemsbymeansofafederationapproach.Underastrictopenaccesspolicy,theVOA3Rservicewillconnectlibraries,archivesandotherpublicationsystemsbyprovidingadvancedsearchinterfacesthatincludethespecificsaspectsofresearchwork(methods,variables,measures,instruments,techniques,etc.)thatarespecificoftheparticulardomain.TheusersoftheVOA3Rserviceareacademicsandresearchersbutalsostudentsandpractitionerswhoeitherwanttosearchforortopublishscientificresearchresults(fortheseroles,learningmaterialrelatedtotheapplicationofscientificoutcomesisalsoconsidered,asasub-productofresearch).TheprojectistargetedtothedomainofAgriculture&Aquaculture,asitre-usespreviousdomainmodelsforthesedomains,butthetechnologyandmodelsintegratedaretoalargeextenttransferabletootheracademicdisciplines.TheVOA3Rplatformaimsatreusingexistingandmaturemetadataandsemanticstechnologytodeployanadvancedcommunity-focusedintegratedservicefortheretrievalofrelevantopencontentanddatathatincludesexplicitmodelsofthescholarlymethodsandproceduresusedandofthepracticaltaskstargetedbyappliedresearch(whichrepresentaprincipalinformationneedexpressionforpractitioners).Theservicewillenableresearcherstoformulatetheirinformationneedsintermsofelementsofthescientificmethodsestablishedintheirfield(variables,techniques,assessmentmethods,kindsofobjectsofinterest,etc.)combinedwithtopicaldescriptionsasexpressedinmetadata.Thecommunityapproachwillenabletheenhancementofinformationseekingwithextendedevaluationelements(asforexample,ratings,publicreviews,socialtaggingandlinkstosupportingorconflictingreports)thatcomplementandgobeyondthetraditional,anonymouspeerreviewprocesswhichresultsarenotmadeavailableopenly.Thetechnologyusedwillitselfbecomeopensource,sothatthemodeloftheservicecanbeadoptedby

IOC/IODE-XXI/-3page5enterprises(includingSMEs)orotherkindsofinstitutionsasavalue-added,community-orientedmodelforopenaccesscontent.• Projecttype:EuropeanResearchConsortiumProject(ICT-PSPProgrammeoftheEuropeanCommission)• Projectpartners:UDE;UniversityofAlcalá,Spain;AgriculturalUniversityofAthens,Greece;GreekResearch&TechnologyNetwork,Greece;SwedishUniversityofAgricultureSciences,Sweden;UniversityofMinho,Portugal;HasseltUniversity,Belgium;InternationalCentreforResearchinOrganicFoodSystems,Denmark;FrenchNationalInstituteforAgriculturalResearch,France;CzechUniversityofLifeSciences,CzechRepublic;ACTAInformatique,France;AgriculturalResearchInstitute,Cyprus;ConsorzioInteruniversitario,Italy;TechnologicalEducationalInstituteofAthens,Greece;FoodandAgricultureOrganizationoftheUnitedNations(FAO)• Projectduration:06.-010-05.-013• Projectwebsite:http://www.voa3r.eu(underconstruction)• Funding:EuropeanCommission• Projectbudget:3,600,000EuroOpenOceanCollaboration-Underdiscussionforfuture2011UNESCOOpenAccessCollaboration-Underdiscussionforfuture2011D4Science-Meetingsattendedin2009,2010forcollaboration,closed.AquaticCommons1. REPORT ON ACTIVITIES CARRIED OUT DURING THE INTER-SESSIONAL PERIODInDecember-010,withintheframeworkofthelong-standingcollaborationbetweenIAMSLICandtheIOC'sInternationalOceanographicDataandInformationExchange(IODE)theIOCProjectOfficeforIODEinOostende,BelgiumagreedtohostAquaticCommonsaspartofitseffortstopromotefreeandopenaccesstomarinescientificinformationtotheglobalcommunity(whichalsoincludesits'ownOceanDocs).Thecooperationincludestechnicalsupport.IODEhostingbeganwithimplementingEPrintsVersion3.-.4withtheofficialre-launchon01January-011.TheAquaticCommonsisathematicdigitalrepositoryofpublishedandunpublishedresearch,organizationalpublicationsandscholarlymaterialscontributedbyresearchersandlibrarians.Itcoversthenaturalmarine,estuarine/brackishandfreshwaterenvironments.Itincludesallaspectsofthescience,technology,managementandconservationoftheseenvironments,theirorganismsandresources,andtheeconomic,sociologicalandlegalaspects.ItisdirectedbytheInternationalAssociationofAquaticandMarineScienceLibrariesandInformationCenters(IAMSLIC)toprovidevisibility,usageandimpactthroughglobalaccesstodigitalpublicationsfromworldwidemarineandfreshwaterorganizationsthatdonothaveaccesstoaninstitutionalrepositoryoftheirown.TheimplementationofAquaticCommonswascompletedin-007undercontractbytheFloridaCentreforLibraryAutomation(FCLA)whohostedanddevelopedtheRepositorytoNovember-010.AquaticCommonsispoweredbyEPrintsopensourcesoftwaredevelopedbytheUniversityofSouthamptonintheUK.

IOC/IODE-XXI/-3page6ManagementforAquaticCommonsisnowadministeredbyamulti-nationaljointIODE/IAMSLICAquaticCommonsManagementBoard. IAMSLICandIODEbelievethatthishostingarrangementwillpromotethesynergisticresourcesharingeffortsofbothorganizationsandpermitfurtherdevelopmentofjointrepositoryservices.WithintheAquaticCommonsBoardframework,threeWorkingGroupsoperate:ACMetadata,ACCollectionDevelopment,andACTechnicalDevelopment.Allcommunicationisbye-mail.TheMetadataGrouphas:monitoredtheIssuingAgencyAuthorityListwhichhasmorethan75Agencies represented.Geographically,contributionshavebeenmadefromIssuingAgenciesinUSA/Canada44,LatinAmerica/Caribbean1-,Asia6,Africa8,Europe5,andOceania1;DefinedDepositAgreementsforindividualswhichisparticularlyusefulforthesesanddissertations;DefinednewObjecttypesandspecifiedmetadataformatsCollectionDevelopmentInitiatives:Inadditiontoindividualdepositsseveralcollectionsarebeingadded.TheFAOFisheriesLibrarystaffisacknowledgedfortheirdedicatedeffortstoincreasetheavailabilityofAfricandocumentsinAquaticCommonsundertheASFATrustFundProject.ThisongoingprojectaimstoretrospectivelyscangreyliteraturefromdevelopingcountriesforinclusionintheAquaticCommons(AC)repository,addlinkstothosedocumentsalreadycitedintheASFAdatabase,andcreatenewASFArecordswheretheyaremissing.Acopyofthepublicationsindigitalformatisalsosuppliedbacktotheoriginatinginstitution.ThefirstbatchofURLsofabout480newlycreatedAquaticCommonsrecordsandthecorrespondingASFArecordnumbershavebeensenttothepublisherCSAIllumina,toenablefulltextlinkingfromASFAtotheAquaticCommons.ThepossibilityofimportingmetadatadirectlyfromAquaticCommonsintotheASFAsoftwareisunderconsideration.Underthisproject,digitizationstartedoftheConferenceProceedingsoftheFisheriesSocietyofNigeria(FISON);-4volumeshavebeenpublishedsince1981.Also,FA Oisdigitiz inganduploadingdocumentsfromtheLak eVictoriaFisheriesResea rchProject(1998--000),reportsp ublishedbytheNigerian-German(GTZ)Kainj iLakeFisherie sPromotionProjectbetween1994and-004andissuesoftheBulletinoftheInstituteofMarineBiologyandOceanography,basedinFreetown,SierraLeone,publishedbetween1976and1993.Inaddition,GermanyareaddingthefisheryseriesInformationenausderFischereiforschung=InformationonFisheryResearchwhichwasinitiallypublishedbytheBundesforschungsanstaltfürFischereiandfrom-010onwardbytheJohannHeinrichvonThünen-Institute,FederalResearchInstituteforRuralAreas,ForestryandFisheries.Therearecurrently-99issuesofthisseriesinAquaticCommons.TechGroup:Technicalenhancementsbasedonthe-008FAOFishCodeProgrammefundedrequestswerecompleted.ThefollowingenhancementstotheAquaticCommonsfunctionalityarenowinplace.• Publicsearch,depositandhelpscreensinFrenchandSpanish• TheIssuingAgencyfieldisnowbrowseableandre-indexedeachevening.Consistencyinthenameisprerequisiteforcomprehensiveretrieval.• "ACinaflash"isastandaloneoffline,batchinputprogramwhichwasdevelopedforcontributorswithlowbandwidthandunstableinternetconnectivity.WrittenbyLiangZhongofFLCA,thisprogrammeallowsanindividualtofillinthemetadatafieldsanduploadtheaccompanyingdigitalfileonaflashdriveandthensendthedrivetoaneditorforuploadingintotherepository.Digitalfilesshouldbecreatedontheuser'sworkstationbeforeuploadingtotheflashdrive.40flashdrivescontainingthisprogrammehavebeendeliveredtotheFAOFisheriesLibraryinRome.Itsofficialreleasewasatthe-010IAMSLICConference.STATISTICSONTHEAQUATICCOMMONSREPOSITORYThisgraphfromROAR[http://roar.eprints.org/cgi/export/eprint/54/ROAR%3A%3AActivity/roar-eprint-54.png]showstherateofdepositofitems.AsofDecember-010,AquaticCommonshadover3999itemsintherepository.

IOC/IODE-XXI/-3page7ThetotaloffileofindividualdownloadsfromAugust-009toSeptember-010was93,348.ThechartbelowindicatesdownloadspermonthtoSep-010.Downloadsbycountryareshownbelow.

IOC/IODE-XXI/-3page8Totaluniquevisitorsareshowninthisgraph.InAugust-009therewereapproximately380visitors;inAugust-010therewere900visitors. ThesearchtermsthatwereusedmostfrequentlyduringJun-Sep-010included: SearchTermsCountFishculture119Pondconstructionanddesign86All86Floridadepartmentofnaturalresources34Fishcultureinindia33Whatisfishculture-6Condrictios33Earthpondconstruction-0241717Recirculatorysystem17Rankings:InJuly-010,AquaticCommonswasranked182intheRankingWebofWorldRepositories:Top800Repositories[http://repositories.webometrics.info/top800_rep_inst.asp]In-009,AquaticCommonswasranked259intheWorldRankingofTop400Repositories2.PROPOSEDWORKPLANANDTIMETABLEFORTHENEXTINTER-SESSIONALPERIOD TheASFATrustBoardProjectFundwillcontinuetoenablethescanningofhistoricalgreyliteraturefromdevelopingcountries,aswellasfromtheFreshwaterBiologicalAssociation,UK,whoaredigitizingapproximately500FBATechnicalReportsandothergreyliterature.DigitizedcopiesofthesedocumentsalongwithmetadatawillbesubmittedtotheAquaticCommonsrepositorybetweenNovember-010andApril-011ThecriticalactivityinDecember-010wasthemigrationoftheAquaticCommonstoitsnewhost.TheAquaticCommonswillremainanIAMSLICproductandcontentwillcontinuebeingmanagedby

IOC/IODE-XXI/-3page9IAMSLIC.ItwillbehostedandtechnicallysupportedattheIODEProjectOfficeinOostende,Belgium,overseenbyajointAquaticCommonsManagementBoard.ThankstoAdityaKakodkar,ITExpertatIODEandFCLA'sPriscillaCaplan,LiangZhongandBillKuntzitwasaseamlessmigrationandtransitionprocess.IODEhavealreadyimplementedanupgradedversionoftheEPrintsrepositorysoftwareandduringtheinter-sessionalwillcoverupgradingtoanynewversionsofEPrints.NewfunctionalityorbespokecustomizationofthesoftwarewillbediscussedandagreedwithIAMSLIC.HostingbothAquaticCommonsandOceanDocsrepositories,givesIODEtheopportunitytodevelopnewproductsandservicesandimplementnewlinkingprocedures-aclosehorizonmaybetextanddatalinking.TheexcitingVOA3REuropeanProjectinvolvingOceanDocsmayofferanopportunityforAquaticCommonsaswellasOceanDocstocontributetowardbuildingthisresourceforthegreateraquaticandmarinecommunity. 3.REQUESTEDFUNDINGFORTHENEXTINTER-SESSIONALPERIODOceanDocsRecommendationtoapprovethecreationofanOceanDocsSteeringCommitteeandestablishfundingforthefirstmeetingoftheSteeringCommittee.AquaticCommonsAquaticCommonsisajointundertakingofIAMSLICandIODE.IthasbeenagreedthatanydevelopmentstoACwillbejointlyfunded.AcontingencyamountofUS$3000shouldbeallocatedtocoverIODEstaff,training,versionupgradesandbespokecustomization.4.TEXTFORTHEACTIONPAPERMs.LindaPikulawillintroducethisAgendaItembyreferringtoDocumentIOC/IODE-XXI/-3(OceanDocsandAquaticCommons).OceanDocs IODE, GEMIM has proposed the implementation of a Coordination Group/ Steering Committee, which will guide the global policy and strategy of OceanDocs. The group will contain some experts and representatives of AVANO (IFREMER), Aquatic Commons (IAMSLIC), Hasselt University, Aquatic Science and Information Abstracts (ASFA) and others and each ODIN involved will have a representative.. The ODIN representatives will provide support to organizations within their own regions. The OceanDocs Coordination Group will also support the actions in the VOA3R project. The OceanDocs software is upgraded in a common effort of IOC/IODE and FAO of the United Nations. Further developments in the next two years can be realized in the framework of VOA3R. Thefocusinthenexttwoyearswillbeinthedistributionoftheeasy-to-installversionofAgriOceanDSpacetoorganizationswhowanttocontroltheirownrepositorycollections.AtthesametimeOceanDocswillintegratetheselocalcollectionsinthecentralrepositorythroughthenewharvesting/mirroringfunctionalityinDSpace.FinallythepossibilitiestointegrateandinterlinkOceanDocswithotherIOC/IODEproductswillbethemainchallengeforthenextyears.

IOC/IODE-XXI/-3page10AquaticCommonsInDecember-010,withintheframeworkofthelong-standingcollaborationbetweenIAMSLICandtheIOC'sInternationalOceanographicDataandInformationExchange(IODE)theIOCProjectOfficeforIODEinOostende,BelgiumagreedtohostAquaticCommons,theIAMSLICthematicdigitalrepository,aspartofitseffortstopromotefreeandopenaccesstomarinescientificinformationtotheglobalcommunity(whichalsoincludesits'ownOceanDocs).Thecooperationincludestechnicalsupport.IODEhostingbeganwithimplementingEPrintsVersion3.-.4withtheofficialre-launchon01January-011.TheAquaticCommonsrepositoryisexpectedtocontinueingrowthanduse.Upgradingandcustomisationtothesoftwarewillbecarriedoutduringthenextinter-sessionalperiod.TheIODE/IAMSLICAquaticCommonsManagementBoardwillworkwiththeOceanDocsSteeringGrouptomaximizeinteroperabilityandmirroringofsuchthingsasmetadatafieldsandvocabulariesandtheplanningofproductsandserviceswhichutilizethecontentandfunctionalityofbothrepositories.ManagementforAquaticCommonsisnowadministeredbyamulti-nationaljointIODE/IAMSLICAquaticCommonsManagementBoard. IAMSLICandIODEbelievethatthishostingarrangementwillpromotethesynergisticresourcesharingeffortsofbothorganizationsandpermitfurtherdevelopmentofjointrepositoryservices.Recommendation1:ItisrecommendedthattheimplementationofOceanDocsCoordinationGroupandSteeringGroupwillbeagreedatIOC/IODE-XXI.Itisintendedthatthegroupsofrepresentativeswillmeetduringe-meetings.However,itwillstillbenecessarytohaveface-to-facemeetingsonaperiodicalbase(everytwoyears?).ItisrecommendedthatafirstmeetingforoneweekbeheldduringtheperiodJune-September2011.ThisfirstmeetingwillfocusontheOceanDocsstructureandpolicyandontheparticipationintheVOA3Rproject.Recommendation2:ItisrecommendedthatanamountofUS$20000beallocatedfortheorganizationoftheOceanDocsStartUpmeeting,tocoverthetravelcostandperdiemoftheparticipantsaswellastheorganizationcosts.TheVOA3RProjectcancontributeUS$10000.Recommendation3:ItisrecommendedthatanamountofUS$5000beallocatedforthesoftwareusedintheOceanDocsNetwork(AgriOceanDSpace)tobekeptuptodate.VOA3Rprovidesaframeworkofstandards.TheOceanDocsCoordinationGroupwilldefinethefutureneeds.(VOA3Rfunding:US$5000).Recommendation4:ItisrecommendedthataformalagreementisestablishedbetweenIODEandtheInternationalAssociationofAquaticandMarineScienceLibrariesandInformationCentres(IAMSLIC)definingAquaticCommons,ownership,stewardship,hostingandtechnicalresponsibilitiesandTermsofReferenceforthenewAquaticCommonsManagementBoard.Recommendation5:ItisrecommendedthatanamountofUS$3000beallocatedtoco-fundwithIAMSLICdevelopmentstotheAquatic Commons; to cover IODE staff, training, version upgrades and bespoke customization.