HANDOUT-Design-and-Produce-Business-Documents-10may16.pdf
1.1 Select and use appropriate technology and software applications to produce required business documents. 1.2 Select layout and style of publication
Topic 1 Select and use business technology
Business technology includes any hardware or software used to complete workplace tasks. For example the technology you use might include a computer and
BSBITU306A Design and produce business documents
Bold italicised wording if used in the performance criteria
BSBITU306 Design and produce business
Editing and proofing symbols are used on hard copies of documents to indicate where changes should be made. They are similar to shorthand as they are much
BSBADM506 Manage business document design and development
documents you and your team produce and give reasons why they are needed. Categorise the documents into those produced for in-house use and those for
Student Handout
1.1 Select and use appropriate technology and software applications to produce required business documents. 1.2 Select layout and style of publication
Produce Business Documents CMN306A
This workbook supports BSBITU306 Design and produce business documents in the BSB At times different spellings of one word are used in this workbook.
Business Administration Level 2 Unit 4: Principles of Business
A combination of the technology listed may be used to produce different types of documents but most will be produced using word processing software or with
Section 1 Select and prepare resources
A business uses financial documents to stay within its budget prepare Output devices are continuously changing as technology advances.
Use common business tools and technology
produce the type of worker that industry is looking for and this therefore increases There are various types of tools that may be used in a business.
leay:block;margin-top:24px;margin-bottom:2px; class=tit aspire-solidus-productions3-ap-southeast-2amazonawscomBSBITU306 Design and produce business - Amazon Web Services
The most common piece of equipment in the office is the computer which is used to input process and output business information You might also have to use printers scanners and photocopiers Descriptions of the functions of each of these types of business equipment are provided here
Business Documents: Definition Types Benefits & Steps to Create Them!
BDocument version control: currency of information (ensure up to date version identify which document is most up to date audit trail of changes) BDocument authorisation: accountability (changes only made by approved personnel ensuring information is correct confidentiality)
Business Administration Level 2 Unit 4: Principles of
The resources needed to produce business documents may include a printer paper and envelopes The best quality paper and envelopes should be used for documents intended for use outside the organisation Lower quality stationery can be used for internal documents There is a range of technology available for inputting formatting and editing text
BSBITU306A Design and produce business documents
regional contexts) may also be included Technology may include: computers photocopiers printers scanners Software may include: accounting packages database packages presentation packages spreadsheet packages word processing packages Business documents may include: accounts statements client databases newsletters
What types of business documents can you create?
Types of Business Documents You Can Create! 1. Financial Agreement Financial agreements are business documents that help you evaluate the performance of your business. They also help in filing taxes and creating new budgeting plans. No matter what business you’re in, your finances must always be up to date.
Why is it important to design and produce business documents?
Design and produce business documents The layout and style of a publication is critical to its impact on the reader, just as the contents are. If a business document is difficult to read because of poor design features, its contents are less likely to make any impact on the reader of the document. The reader may be distracted
What are the most commonly used software packages?
Used to produce letters, reports, simple publications and labels, Word processors are the most widely used software packages. • HTML files – text files that contain the programming code for web pages. They are saved with pages. text files. Used to create, send, receive, store and organise emails and text messages email client
Why do you need a PDF file?
Since PDFs are reliable documents, you can share them without having to concern yourself over losing your first design. The text, images, and other details will appear in the same size and format, no matter who’s receiving your PDF file. A PDF file can deal with images, audio files, text, and certain interactive designs, like buttons.
BSBITU306A Design and produce business
documentsRevision Number: 1
BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 2 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaBSBITU306A Design and produce business documents
Modification History
Not applicable.
Unit Descriptor
Unit descriptor This unit describes the performance outcomes, skills and knowledge required to design and produce various business documents and publications. It includes selecting and using a range of functions on a variety of computer applications. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.Application of the Unit
Application of the unit This unit applies to individuals who possess fundamental skills in computer operations and keyboarding. They may exercise discretion and judgement using appropriate theoretical knowledge of document design and production to provide technical advice and support to a team.Licensing/Regulatory Information
Not applicable.
Pre-Requisites
Prerequisite units
BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 3 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaEmployability Skills Information
Employability skills This unit contains employability skills.Elements and Performance Criteria Pre-Content
Elements describe the
essential outcomes of a unit of competency. Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide. BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 4 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaElements and Performance Criteria
ELEMENT PERFORMANCE CRITERIA
1. Select and prepare
resources1.1. Select and use appropriate technology and software
applications to produce required business documents1.2. Select layout and style of publication according to
information and organisational requirements1.3. Ensure document design is consistent with company
and/or client requirements, using basic design principles1.4. Discuss and clarify format and style with person
requesting document/publication2. Design document 2.1. Identify, open and generate files and records
according to task and organisational requirements2.2. Design document to ensure efficient entry of
information and to maximise the presentation and appearance of information2.3. Use a range of functions to ensure consistency of
design and layout2.4. Operate input devices within designated
requirements3. Produce document 3.1. Complete document production within designated
time lines according to organisational requirements3.2. Check document produced to ensure it meets task
requirements for style and layout3.3. Store document appropriately and save document to
avoid loss of data3.4. Use manuals, training booklets and/or help-desks to
overcome basic difficulties with document design and production4. Finalise document 4.1. Proofread document for readability, accuracy and
consistency in language, style and layout prior to final output4.2. Make any modifications to document to meet
requirements4.3. Name and store document in accordance with
organisational requirements and exit the application without data/loss damage4.4. Print and present document according to
requirements BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 5 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaRequired Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE
This section describes the skills and knowledge required for this unit.Required skills
keyboarding and computer skills to complete a range of formatting and layout tasks literacy skills to read and understand a variety of texts; to prepare general information and papers according to target audience; and to edit and proofread documents to ensure clarity of meaning and conformity to organisational requirements numeracy skills to access and retrieve data problem-solving skills to determine document design and production processes.Required knowledge
appropriate technology for production requirements functions and features of contemporary computer applications organisational policies, plans and procedures organisational requirements for document design e.g. style guide. BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 6 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaEvidence Guide
EVIDENCE GUIDE
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the AssessmentGuidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and
evidence required to demonstrate competency in this unitEvidence of the following is essential:
designing and producing a minimum of 3 completed business documents, using at least 2 software applications in the production of each document using appropriate data storage options knowledge of the functions and features of contemporary computer applications.Context of and specific resources for
assessmentAssessment must ensure:
access to an actual workplace or simulated environment access to office equipment and resources access to examples of style guides and organisational procedures. Method of assessment A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of final printed documents demonstration of techniques observation of presentations oral or written questioning to assess knowledge of software applications.Guidance information for
assessment Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: general administration units other IT use units. BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 7 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaRange Statement
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.Technology may include: computers
photocopiers printers scannersSoftware may include: accounting packages
database packages presentation packages spreadsheet packages word processing packages Business documents may include: accounts statements client databases newsletters project reviews proposals reports web pagesOrganisational requirements may
include: budgets correctly identifying and opening files legal and organisational policies, guidelines and requirements locating data log-on procedures manufacturers' guidelines occupational health and safety policies, procedures and programs quality assurance and/or procedures manuals saving and closing files security storing data Functions may include: alternating headers and footers editing merging documents BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 8 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaRANGE STATEMENT
spell checking table formatting using columns using stylesInput devices may include: keyboard
mouse numerical key pad scanner Naming documents may include: appropriate file type authorised access file names according to organisational procedure e.g. numbers rather than names file names which are easily identifiable in relation to the content file/directory names which identify the operator, author, section, date etc. filing locations organisational policy for backing up files organisational policy for filing hard copies of documents security Storing documents may include: storage in directories and sub-directories storage on CD-ROMs, disk drives or back-up systems storing/filing hard copies of computer generated documents storing/filing hard copies of incoming and outgoing facsimiles storing/filing incoming and outgoing correspondenceUnit Sector(s)
Unit sector
BSBITU306A Design and produce business documents Date this document was generated: 26 May 2012Approved Page 9 of 9
© Commonwealth of Australia, 2012 Innovation and Business Skills AustraliaCompetency field
Competency field Information and Communications Technology - IT UseCo-requisite units
Co-requisite units
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