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(PDF) Project Integration Management - ResearchGate
process •More concise management system with all aspects adding value •Enhanced communication through simplicity and uniformity •Better risk identification and management •Enhanced stakeholder understanding and satisfaction •Accelerated training and reduction in training needs •A system that management can see some benefit in having
What are the fundamentals of Project integration management?
This book covers fundamentals of project integration management. This covers essential topics of integration management such as developing project charter, developing project management plan, directing and managing project work, monitoring and controlling project work, performing integrated change control, and closing project or phase.
What methodology does Adva use to develop the integrated management system?
The underlying methodology ADVA uses to develop the integrated management system is the plan, do check and act cycle to implement the process approach which delivers management system objectives, stakeholder requirements and customer satisfaction.
What is an integrated management system?
the Integrated Management System and provides a framework for conducting business in an environmentally responsible manner. At each company site, ADVA has established a cross functional Environmental Management System Team, responsible for determining aspects related to their functional areas and in
Why do we need an Integrated Management Handbook?
This handbook should familiarize our customers, interested parties and employees with the controls that have been implemented, to assure that the integrity of ADVA’s integrated management system is maintained and focused on meeting its intended outcomes. It describes the structure and interactions of our management system in reference to the
International Atomic Energy Agency
Module 5
Developing an integrated
management systemPresented byN Redman
IAEA 2Gap analysis
There are various types of analysis that
will be needed to help you define the scale, scope and potential impact of the transition to the IAEA documents.GAP analysis is particularly helpful
here:1.What is point B: Where are you trying
to take the organisation; what does the new system look like?2.What is the point A: Where are you
now by comparison with point B?3.What are the changes needed to
close this gap?CHANGES
NEEDED
TO CLOSE
THE GAPCHANGES NEEDED TO CLOSE THE GAP
3 2 1 B A IAEA 3What is your gap?
Point B - We have implemented a
Management System that addresses all the
new IAEA requirements/guidance B A 2 A 3CHANGES
NEEDED
TO CLOSE
THE GAPCHANGES NEEDED TO CLOSE THE GAP
A 1You could all be starting at a different point A!
IAEA 4Which point A are you?
No management system
Any other option I"ve forgotten to mention!!!!
A 5Separate management systems that use processes
(e.g. safety, environment, financial and quality) A 4A 1A 2Separate management systems that do
not use processes A 3An integrated management system that does not
use processes to describe its activities IAEA 5 Whichever point A you are at -•Review the IAEA documents and carry out a gap analysis to establish your point A (what requirements and guidance are younot addressing)•Appoint a project leader and establish a project team•Develop plans for the project to develop the management
system •Obtain approval of the plan and ensure resources are provided•Develop plans for communication•Examine the commonalities between various management
systems such as documentation control, records and assessments IAEA 6Management
commitment & leadership with unity of purposeStaff participation & involvement
that supports accomplishmentPolicies
Business plan & objectives
Processes
Mission, VisionWork Instructions
Supporting procedures
Alignment is the key
IAEA 7Developing a process approach•
Identify the process model of the organization - e.g. core, management and support processes Determine how the processes interact to enable the achievement of the organization"s objectives.Develop a logical document and process hierarchy
Identify process owners and train them
Develop the processes with the process owners and other interested parties Review current documentation for completeness and relevance Develop an implementation plan, train the staff and implement the processes IAEA 8Process Mapping
Develop a generic process
mapping style for the organisation - there are many availableIdentify current activities or
process steps (noun & verb)Arrange these into a logical
sequence IAEA 9Within each process
Agree the 'purpose" and 'scope" of each process
Identify what work is done, who carries it out and how it is performed Identify the resource needs (in terms of individuals, finance and equipment) Clarifying the constraints or requirements that affect how the process operatesMake sure the inputs and outputs are identified
IAEA 10Process can be decomposed into smaller
components that make up a hierarchy.An example of a hierarchy:
Support Process•
Design safety management
Departmental Process•
Produce Safety analysis
Sub-process•
Asses Safety analysis
Activities•
Conduct independent peer review
Tasks•
Review assumptions•
Check calculations
Support Process
Major-processes
Sub-process
Activities
Sub-process
TasksActivities
Departmental
Process
Activities and tasks are often described in procedures IAEA 11GS-R-3
-Developing Processes5.4. The development of each process shall ensure that the
following are achieved:•Process requirements, such as applicable regulatory, statutory, legal, safety, health, environmental, security, quality and economic related requirements, are specified and addressed;•Hazards and risks are identified, together with any necessary mitigatory actions;•Interactions with interfacing processes are identified;•Process inputs are identified;•The process flow is described;•Process outputs (products) are identified;•Process measurement criteria are established.
IAEA 12The management system building block
PROCESS
Drivers/Constraints
Contractual documents
Standards
Site Licence requirements
Regulations
InputMaterials
Information
Resources
Equipment
People
MoneyOutput
Transformed Material
Transformed Information
IAEAImplementation requires:
Communications
Effective and diverse communications systems
are essential to implement a new management system. Without intensive communication, implementation effort becomes poorly directedand cut off from the rest of the organisation.CommunicationsEffective and diverse communications systems are essential to implement a new management system. Without intensive communication, implementation effort becomes poorly directed and cut off from the rest of the organisation.
Decision making
It should be clear where decisions are
made within the organisation. Senior management should understand the inter-relationship between decisions and how they impact on each other.Decisions that divert resources from
implementation should be properly consideredDecision making
It should be clear where decisions are
made within the organisation. Senior management should understand the inter-relationship between decisions and how they impact on each other.Decisions that divert resources from
implementation should be properly consideredEnabling Culture & Organisation
Implementing a management system is
worthless if implanted into an alien culture and organisation system. An implementation-focused, can-do culture provides the necessary context.Appropriate organisation systems, e.g.
rewards and training, reinforce it.Enabling Culture & Organisation
Implementing a management system is
worthless if implanted into an alien culture and organisation system. An implementation-focused, can-do culture provides the necessary context.Appropriate organisation systems, e.g.
rewards and training, reinforce it.InfrastructureImplementation requires infrastructure -systems, resources and people that identified in a project plan. A project team should provide the training and support to those responsible for implementation.
Infrastructure
Implementation requires infrastructure -
systems, resources and people that identified in a project plan. A project team should provide the training and support to those responsible forimplementation.Accountability & ControlFollowing through, and knowing what is going on, keep implementation on track. Clear systems of
accountability and effective, balanced control systems are the key.Accountability & ControlFollowing through, and knowing what is going on, keep implementation on track. Clear systems of accountability and effective, balanced control systems are the key.Business Planning
An integrated system which ensures that everyone is clear about their goals and objectives for the new management system - from organisation to individual level. BP enables the organisation"s resources, to be focused on management system development.Business PlanningAn integrated system which ensures that everyone is clear about their goals and objectives for the new management system - from organisation to individual level. BP enables the organisation"s resources, to be focused on management system development.LeadershipProviding the vision and overall direction for the management system, and demonstrating by personal example their support, are the critical leadership contributions.
Leadership
Providing the vision and overall direction
for the management system, and demonstrating by personal example their support, are the critical leadership contributions.Leadership
Business
Planning
Account-
ability &Control
InfrastructureEnabling Culture & OrganisationDecision makingCommunications
IAEA 14Process Owners
All processes should have a clearly defined Process Owner who is responsible and accountable for: Identifying the inputs, outputs, constraints and resources for each process Developing and documenting their process and supporting documentation (procedures, working practices, record formats etc.)Providing the signpost to any current supporting
documents including • aligning them to the processes revising where necessary withdrawing obsolete or superseded documents IAEA 15Process Owners part 2•
Ensuring process documentation incorporates any
relevant legal or industry requirements Ensuring that the records requirements are specified within the process documentation Monitoring the performance of the process to ensure the process remains effectiveEnsuring staff who are required to work in the
process are trained/familiar with the process and process documents Co-operating with the Process Owners of interfacing processes. IAEA 16Understand there are different categories of
process The IAEA documents recognise 3 categories of processes:Management processes
Core Processes (sometimes called key or business
processes)Support Processes
While these three
categories play significantly different roles, they must be aligned and integrated to enable effective performance of the organization IAEA 17Management ProcessesThese provide direction and governance for an organization. They are generally implemented by senior management to:•set organizational goals•direct and manage the organization•manage external relationships and interfaces•manage and improve the processes•assess and improve performance of work.
Management processes
also shape and manage the core and support processes used by an organization IAEA 18 The following questions may help you identify core processes:• What are the critical outputs of the organization and which processes deliver these? Which processes reflect the unique competencies of the organization and are mission-critical? Which processes are the value-creating activities of the organization and are the processes that are seen and experienced by external customers? Which processes have the greatest impact on profitability? Which processes are so important to our competitive position that we would never outsource them? Which processes have the greatest impact on performance (safety, quality, cost, speed, innovation)? ·Identifying core processes IAEA 19 Support processesSupport processes exist to sustain the organization. Since the support needs of many organizations are similar, these processes tend to be fairly standard and are frequent candidates for outsourcing. The customers of support processes are internal customers - within the organizationThey include processes such as:
• Provide financial resources • Provide human resources • Provide emergency preparedness • Provide security • Provide environmental monitoring • Provide information technology support • Provide materials and procurement support • Provide documentation and records IAEA 20Have we identified all our processes?
For an operational nuclear plant here are some standards which are worth cross-checking against:• The reference documents (IAEA guides) mentioned in DS 349 • IAEA Safety Guides on Operation (NS-G-2.1 through 2.10)• TECDOC-1078, Technical Support for Nuclear Power Operations• INSAG-13, Management of Operational Safety in Nuclear Power Plants•WANO Performance Objectives and Criteria•
An Owners" Group"s concept for plant management, e.g. the StandardNuclear Performance Model•
IAEA Safety Guide DS 347, Conduct of operation at nuclear power plants IAEA 21Don"t try and develop an integrated management
system from a bottom up approach, by identifying requirements from management system standards or without the buy-in and support of your management teamIT WONIT WON
""T WORK !!!!!!!T WORK !!!!!!! IAEA 22In Conclusion - Expected benefits• Increased focus on safety •All the processes of the organization are identified •Allrequirements are addressed • The goals, strategies, plans and objectives of the organization are more likely to be achieved •All supporting documentation can be identified & referenced from a process • More concise management system with all aspects adding value • Enhanced communication through simplicity and uniformity • Better risk identification and management • Enhanced stakeholder understanding and satisfaction • Accelerated training and reduction in training needs • A system that management can see some benefit in having • Buy-in and use at all levels in the organization IAEA 23
Objectives of this training package were to
help top managers:• Understand the structure and content of the IAEA safety guides and safety publications Understand why it is beneficial to have a coherent management system that addresses all requirements in a structured way using processes. Understand the appropriateness of all the management system standards to a nuclear utility. Understand the roles and responsibilities of senior managers and how leadership supports the development and implementation of the management system. How to align the management system to the goals and objectives of the utility and transition the current management system to the GS-R-3 approach. IAEA 24Questions and Answers
Questions to Module 5
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