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The ISIR Guide

2010-2011

U.S. Department of Education

Table of Contents

................................................. 1 ............................................................. 1 Processing Flow........................................................................ ................................................... 4 Federal Application Processing System Paper and Electronic Processes to Generate an ISIR.. 7

Federal Application Processing System Web Process to Generate an ISIR................................ 8

......................................................... 9 Highlights and Assumptions........................................................................ .............................. 10

Paper System Highlights and Assumptions........................................................................

... 10

Electronic System Highlights and Assumptions.................................................................... 11

ISIR DATA........................................................................ .......................................................... 12 ........................................................... 12 FAFSA Questions........................................................................ .............................................. 13 Dependency Status Results........................................................................ ................................ 14 ISIR Office Information........................................................................ .................................... 15

Primary and Secondary EFC Types........................................................................

............... 15 Processed Date........................................................................ ............................................... 15

Transaction Data Source/Type Code........................................................................

.............. 16 Source of Correction Flag........................................................................ .............................. 17

Federal School Code Indicator........................................................................

....................... 17

Reject and Assumption Override Codes........................................................................

........ 18 ISIR FAA Information........................................................................ ....................................... 19 Date ISIR Received........................................................................ ........................................ 19 Verification Flag........................................................................ ............................................ 19

November 2009 (2010-2011) The ISIR Guide i

Professional Judgment........................................................................ .................................... 19 Transaction Receipt Date........................................................................ ............................... 20 Reprocessing Code........................................................................ ......................................... 20 Processed Record Type........................................................................ .................................. 20 CPS Pushed ISIR Flag........................................................................ .................................... 21 Rejects Met........................................................................ ..................................................... 21 Verification Tracking Flag........................................................................ ............................. 21 Dependency Override........................................................................ ..................................... 22 .................................................................. 22 Correction # Applied To........................................................................ ................................ 23 Application Receipt Date........................................................................ ............................... 23 Pell Eligible Flag........................................................................ ............................................ 23

Primary and Secondary EFCs/Alternate EFCs....................................................................... 23

Intermediate Values........................................................................ ........................................ 24 Auto Zero EFC Flag........................................................................ ....................................... 25 EFC Change Flag........................................................................ ........................................... 25 SNT Flag........................................................................ ........................................................ 26 Rejected Status Change Flag........................................................................ .......................... 26 Verification Selection Flag........................................................................ ............................. 26 Special Circumstances Flag........................................................................ ........................... 27 IRS Request Flags........................................................................ .......................................... 28 Duplicate SSN Flag........................................................................ ........................................ 28 Address Only Correction Flag........................................................................ ........................ 28 SAR C Change Flag........................................................................ ....................................... 29

November 2009 (2010-2011) The ISIR Guide ii

Match Flags........................................................................ .................................................... 29 DHS Verification Number........................................................................ ............................. 30 NSLDS Transaction Number........................................................................ ......................... 30 NSLDS Database Results Flag........................................................................ ....................... 31 Comment Codes........................................................................ ............................................. 31 NSLDS Financial Aid History........................................................................ ........................... 32 Overpayment Flags........................................................................ ........................................ 32 ........................................................... 32 Flags (Upper Section)........................................................................ ..................................... 32 Aggregate Amounts for FFEL/Direct Loans, TEACH Loan, and Perkins Loan Section...... 36 Pell Payment Data Section........................................................................ ............................. 37

Academic Competitiveness Grant (ACG) Data Section........................................................ 38

National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) Data Section........................................................................ ................................................... 39 Teacher Education Assistance for College and Higher Education (TEACH Grant) Data ............................................................ 40 Loan Detail Section........................................................................ ........................................ 40

Master Promissory Note/Loan Limit Information Section.................................................... 43

Additional ISIR Data........................................................................ ......................................... 45 ............................................................... 45 Signature Reject EFC........................................................................ ..................................... 45 Field Correction Flags........................................................................ .................................... 45 FAFSA Data Verify Flags........................................................................ .............................. 46

November 2009 (2010-2011) The ISIR Guide iii

CORRECTIONS AND UPDATES ........................................................................ ................... 47 ........................................................... 47 FAAs Making Corrections........................................................................ ............................. 48 Students Making Corrections........................................................................ ......................... 49 SAR Corrections........................................................................ ................................................ 51

Parent Information for Independent Students........................................................................

.... 52 .......................................................... 53 SAR Corrections........................................................................ ............................................ 53 ................................................................ 53 Signature Rejects........................................................................ ............................................ 53 School Code Corrections........................................................................ ................................... 56 GETTING HELP........................................................................ ................................................ 57 Customer Service........................................................................ ............................................... 57 FSATECH Listserv........................................................................ ........................................ 57 CPS/SAIG Technical Support........................................................................ ........................ 57

Federal Student Aid Information Center (FSAIC)................................................................. 58

Federal Student Aid's Research and Customer Care Center (RCCC)................................... 58 APPENDIX A - 2010-2011 REJECT CODES AND REJECT REASONS.........................A-1 Reject Reason Codes........................................................................

Table of Reject Codes and How to Respond to Each..............................................................A-2

November 2009 (2010-2011) The ISIR Guide iv

November 2009 (2010-2011) The ISIR Guide v

APPENDIX B - 2010-2011 DATABASE MATCHES AND MATCH FLAGS .................. B-1 ......................................................... B-1 How to Use the Charts........................................................................ ................................. B-1 Selective Service Match........................................................................ .................................. B-3

Selective Service Registration........................................................................

......................... B-5

DHS Primary Verification Match........................................................................

.................... B-8

DHS Secondary Confirmation Match........................................................................

............ B-11

Social Security Administration's Citizenship Status............................................................. B-14

Student's Social Security Number Match........................................................................

..... B-16

Parent's Social Security Number Match........................................................................

....... B-24

Department of Veterans Affairs Veteran Status Match......................................................... B-37

National Student Loan Data System (NSLDS) Match.......................................................... B-42

Drug Abuse Hold........................................................................ ........................................... B-62 Drug Conviction Question #23........................................................................ ...................... B-63

Department of Defense (DOD) Match........................................................................

.......... B-65 Verification Selection Edits........................................................................ ........................... B-66

2010-2011 Comments that Generate th

e C-Flag on SARs and ISIRs.................................. B-67 APPENDIX C - LOAN STATUS CODES AND ELIGIBILITY CHARTS........................C-1 ......................................................... C-1 Loan Status Codes........................................................................ ........................................... C-2 Federal Direct Loan Servicer........................................................................ ........................... C-7 Federal Loan Servicers........................................................................ .................................... C-8 Selected Servicers........................................................................ ............................................ C-9 Guaranty Agencies........................................................................ ........................................ C-16

November 2009 (2010-2011) The ISIR Guide vi

Selected Lenders........................................................................ ............................................ C-18

Contact Information & Fields Associated with Loan Status................................................. C-19

A S APPPPENDIX D - SAR AND SAR ACKNOWLEDGEMENT...............................................D-1 Paper SAR........................................................................ SAR-Page 1........................................................................ SAR-Page 2........................................................................ SAR-Page 3........................................................................ SAR-Page 4........................................................................

SAR-Pages 5-10 (Spanish Pages 5-11)........................................................................

.......D-5 AR Acknowledgement........................................................................ ..................................D-7 SAR Acknowledgement-Page 1........................................................................ ..................D-7

SAR Acknowledgement-Pages 2-3 (Spanish Pages 2-4)....................................................D-8

ENDIX E - SAMPLE 2010-2011 ISIR........................................................................

.... E-1 Sample ISIR........................................................................

Introduction

Overview

The ISIR Guide

is designed to assist financial aid administrators (FAAs) with interpreting student information on the Institutional Student Information Record (ISIR) and making corrections. The ISIR contains all information reported on the Free Application for Federal Student Aid (FAFSA), key processing results, and National Student Loan Data System (NSLDS) financial aid history information. The term ISIR refers to all processed student information records that are sent electronically to institutions by the Central Processing System (CPS). ISIRs are sent to schools through the Electronic Data Exchange (EDE), the U.S. Department of Education's electronic service that enables schools to send electronic data to and receive resulting processed electronic data from the CPS and other Federal Student Aid systems. The ISIR Guide explains codes and flags that appear as FAA information on the ISIR. Student Aid Reports (SARs) are the paper or electronic output documents that are sent to students or printed from the Web. SARs and ISIRs contain the same processed student information in different formats. The SAR is explained in detail in Appendix D of this guide. New for 2010-2011: Changes have been made to the 2010-2011 ISIR based on data element changes on the FAFSA, at the CPS, and in the NSLDS. The 2010-2011 ISIR follows the order of the FAFSA, and the remaining data elements are grouped with similar data elements in a logical order that we refer to as "data blocks." On July 16, 2009, we posted an electronic announcement to the IFAP Web site notifying you of changes to the structure of the ISIR Record Description/Data Dictionary and FAFSA Application Export Record Layouts for 2010-2011. We anticipate these changes will reduce the impact of data element changes to the CPS and the systems that utilize the EDE record layouts. In 2009-2010 and prior cycles, the record layouts in the EDE Technical Reference were organized by "like" data elements. When record layout revisions were required due to legislative changes or other enhancements, we implemented those revisions to the applicable section of the

November 2009 (2010-2011) The ISIR Guide 1

record layout or, in the case of new fields, appended them to the end of layout. In either case, the

start and end positions were affected for fields subsequent to the revisions and the overall record length increased, significantly impacting schools, servicers, and third-party-system developers who code systems based upon our EDE record layouts. To minimize impacts to the layouts for the 2010-2011 cycle and forward, we added filler spaces after existing "data blocks," such as student demographic information, financial information, dependency determination questions, and parental information. When mid-cycle changes are needed to particular data elements, we will use these filler field positions to add, remove, or revise those data elements. As a result, the impact of the change will only affect the existing filler blocks and not the entire record layout. A complete version of the technical reference was posted in October 2009 on the U.S. Department of Education's Information for Financial Aid Professionals (IFAP) Web site, located at ifap.ed.gov (ifap.ed.gov/edetechref/1011EDETechRefFinal102809.html) and on the Federal Student Aid Download (FSAdownload) Web site, located at fsadownload.ed.gov

It can be

downloaded in portable document format (PDF). Using the table below, you can determine where to find more information about the 2010-2011 Federal Student Aid system changes and enhancements. These following guides are posted on the IFAP and FSAdownload Web sites:

Document Type of Changes

Summary of Changes for

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