[PDF] MQ Staff When you turn on Track





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MQ Staff

When you turn on Track Changes the word document automatically marks up the latest Ensure you update the version number and date in the footer or.



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How do I convert a Word document to a PDF?

To convert a Microsoft Word Document to a PDF, open the document in Microsoft Word, then go to File > Save As and select PDF from the available formats. You can also use Google Drive or LibreOffice to convert a Word Document to a PDF. PDFs are handy for distributing documents so that they’re seen the same way by all parties.

How do I use versioning in word?

To use versioning in Word, you need to store your documents in either OneDrive or in a SharePoint Library. When documents are stored online, you can turn on AutoSave to automatically save as your work. You can also share documents by inviting someone to the library, or providing a link rather than sending a discrete copy of the document.

How do I save a PDF file?

Click the dropdown arrow on the right side of the “Save As Type” box and select “PDF (*.pdf)” from the dropdown menu. If you want to, you can change the filename at this time. When you’re ready, click the “Save” button.

MQ Staff

FACULTY OF MEDICINE

AND HEALTH SCIENCES

Tracked changes in Word

documents WHAT ARE THEY, WHY IS IT NECESSARY, HOW DO I DO IT?

WHAT ARE TRACK CHANGES?

When you turn on Track Changes, the word document automatically marks up the latest changes made to the document in colour.

• Deleted text - shows either a visible strike through in a different font colour, or a comment balloon

depending of on the viewing options on your computer

• Added text -shows with an underline and appears in a different font colour • Replace text - original text will appear with a strikethrough and the replacement text will appear with an

underline a different font colour

Using track changes allows another person to see what changes have been made before accepting them and making

the changes permanent.

WHY DO WE NEED TRACK CHANGES?

When you submit an ethics application you may receive feedback from the reviewers advising that changes must be

made before it can be approved. When you turn on 'track changes' before editing, Word automatically marks up and shows any changes that anyone makes to the document. This allows the reviewers to clearly see where and what

edits have been made, which greatly reduces the application reviewing time.

HOW TO TURN TRACK CHANGES ON AND OFF

Step 1. Click the "Review" tab at the top of the document

Step 2.

Click on "Track Changes" button (PC) or toggle the track changes switch to ON (Mac). The button will appear darker

than the rest of the ribbon when Track Changes is turned on to show that it is active. Make sure that you change 'Simple Markup' to 'All Markup' from the drop-down bar next to Track Changes.

Step 3.

Once Track Changes is turned on, you can start editing the document. Any changes you or anyone else make to the

word document will be shown as coloured markups. Ensure you update the version number and date in the footer or all amended documents.

When you add text, the added text will be underlined and highlighted in a different font colour to the original text

- making easy to spot for reviewers.

When you delete text, the deleted text either shows as a visible strike through in different font colour, or

as comment in the right margin of the document, depending of on the viewing options on your computer.

When you replace text, original text will appear with a strikethrough and the replacement text will appear

with an underline.

Step 4.

Click the "Track Changes" command again to turn it off.

Step 5.

Save your document with all the tracking showing and add the word 'tracked' to the original file name with updated

version number - these are now your tracked copies

Step 6.

If you want to create a "clean" version of your documents for your future reference, click on the "Accept" drop down

list arrow and select "Accept ALL Changes". This will remove reference all the older information and accept/replace

this to only who the updated text.

Step 7.

Save your document with all changes accepted and add the word 'clean' to the file name to the original file name

with the latest version number - this becomes your clean copy.

Step 8.

Submit the tracked changes version of ALL updated supporting documents in your response to the FMHS

Subcommittee.

FIND OUT MORE

Macquarie University NSW 2109 Australia

fmhs.researchsupport@mq.edu.au

CRICOS Provider 00002J

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