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Word 2010 Shortcuts

Platform: Windows/English

Manage Word Documents

Ctrl+nCreate new document

Ctrl+oOpen document

Ctrl+wClose document

Ctrl+sSave document

F12Save document as

Ctrl+pPrint document/ print preview

Ctrl+F6Switch between multiple Word documents

Alt, then f, rOpen Recent (file, recent)

Navigate within Documents

Arrow Left/Arrow

RightJump one character to the left / to the right

Ctrl+Arrow Left/Ctr

l+Arrow RightJump one word to the left / to the right End/HomeJump to the end of a line / beginning of a line

Arrow Down/Arro

w UpJump one line down / one line down

Ctrl+Arrow Down/

Ctrl+Arrow UpJump one paragraph down / one paragraph up

Page Down/Page

UpJump one screen down/ one screen up

Alt+Ctrl+Page

Down/ Alt+Ctrl+Page UpJump to top / to bottom of visible window

Ctrl+End/Ctrl+Hom

eJump to end / to beginning of document Ctrl+g or f5Go to a page, bookmark, footnote, table, comment, graphic, or other location Alt+Ctrl+zGo back to previously edited location in document (up to 4 places) Shift+F5Go to a the last change or revision. Also works after opening document.

Ctrl+Shift+F5Set, go to and edit bookmarks

Alt+Ctrl+HomeSet Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option

Ctrl+Page Down/Ct

rl+Page UpMove to next / move to previous browser object as set in Browse Options

Select Text

Shift+Arrow Right/

Shift+Arrow LeftExtend selection one character to the right / to the left

Ctrl+Shift+Arrow

Right/

Ctrl+Shift+Arrow

LeftExtend selection one word to the right / to the left

Shift+End/Shift+Ho

meExtend selection to the end / to beginning of a line

Shift+Arrow Down/

Shift+Arrow UpExtend selection one line down / one line up

Shift+Page Down/

Shift+Page UpExtend selection one screen down / one screen up

Ctrl+Shift+End/

Ctrl+Shift+HomeExtend selection to end / to beginning of document

Alt+Ctrl+Shift+Page

Down/

Alt+Ctrl+Shift+Page

UpExtend selection to end / to beginning of visible window

Ctrl+aExtend selection to entire document

Arrow KeysCancel selection and return to beginning / to end of selection

F8Turn Extend Mode on: Extend selection without

pressing shift

Arrow keys , Page

up/Page downExtend selection in Extended Mode:F8Extend selection further by word, paragraph, document in Extended Mode Shift+F8Reduce the size of a selection in Extended Mode

Ctrl+Shift+f8, and

arrow keysSelect a vertical block of text in Extended Mode

EscTurn extend mode off

F8Extend a selection to a specific location in a

document

Undo, Copy and Paste

Ctrl+zUndo the last action

Ctrl+yRedo the last action

Ctrl+cCopy selected text or object

Ctrl+xCut selected text or object

Ctrl+vPaste selected text or object

Ctrl+Shift+cCopy text format

Ctrl+Shift+vPaste text format

Ctrl+Alt+vPaste special

Ctrl+v, then Ctrl,

then kPaste and keep Source Formatting

Ctrl+v, then Ctrl,

then tPaste and keep Text only

Ctrl+F3Cut to the Spike (separate clipboard)

Ctrl+Shift+F3Paste from the Spike

Alt+Shift+rCopy the header or footer from previous section of the document

Edit Documents

Insert Special Characters

Alt+Ctrl+cInsert copyright symbol

Alt+Ctrl+rInsert registered trademark symbol

Alt+Ctrl+tInsert trademark symbol

Alt+Ctrl+. (Period)Insert horizontal ellipsis (?)

Alt+Ctrl+-Insert em dash

Alt+Ctrl+[[]+[[]Insert en dash

Alt, then n,uInsert Symbol (insert menu)

' or Ctrl+2x`Insert single opening quotation mark

Ctrl+2x 'Insert single closing quotation mark

Type character

code and press Alt+ xInsert Unicode character, e.g. 20ac

Select character

and press alt+xTransform character to Unicode

Alt+character code

on numeric keyboardInsert ANSI character

Insert Breaks

EnterInsert paragraph break

Shift+EnterInsert line break without breaking paragraph

Ctrl+EnterInsert page break

Ctrl+Shift+EnterInsert column break (break table)

Ctrl+Shift+SpaceInsert nonbreaking space

Ctrl+Shift+-

(Hyphen)Insert nonbreaking hyphen

Ctrl+-Insert optional hyphen

Word 2010 Shortcuts

Platform: Windows/English

Insert Text Elements

Alt+Ctrl+fInsert a footnote

Alt+Ctrl+dInsert an endnote

Ctrl+kInsert a hyperlink

Alt+Shift+iInsert Citation Mark

Alt+Shift+xInsert Index Mark

Move and Delete Text

F2, then move to

position and press

EnterMove selected text to different position

Shift+F2, then

move to position and press EnterCopy selected text to different position Delete/BackspaceDelete one character to the right / to the left (or delete selection)

Ctrl+Delete/Ctrl+Ba

ckspaceDelete one word to the right / to the left DeleteDelete one character to the right or delete selection

Ctrl+Shift+</Ctrl

+Shift+>Decrease / Increase font size one value

Formats

Format Text

Ctrl+d or Ctrl+Shift

+kOpen the Font dialog box

Ctrl+Shift+</Ctrl

+Shift+>Decrease / Increase font size one value Ctrl+[[]/Ctrl+[[]Decrease / Increase font size one point

Ctrl+bApply/remove bold

Ctrl+iApply/remove italic

Ctrl+uApply/remove underline

Ctrl+=Apply/remove subscript

Ctrl+Shift+[[]+[[]Apply/remove superscript

Ctrl+Shift+dApply/remove double-underline

Ctrl+Shift+wApply/remove words underline (only words, no spaces)

Ctrl+Shift+hApply/remove hidden formatting

Ctrl+Shift+aApply/remove all capitals

Ctrl+Shift+kApply/remove small capitals

Shift+F3Change between all upper-, first letter upper- and all lower-case [Ctrl]+[d], then [Alt]+k] and enterApply strike-through formatting (font dialog) Ctrl+Shift+qChange the selection to the Symbol font Shift+F1Reveal Formatting (show all formats of selection)

Format Paragraphs

Ctrl+rRight-align paragraph

Ctrl+lLeft-align paragraph

Ctrl+eCenter-align paragraph

Ctrl+jJustify-align paragraph

Ctrl+m/Ctrl+Shift+

mIndent paragraph from the left and increase / decrease indent

Ctrl+1Set line-spacing to single-space

Ctrl+2Set line-spacing to double-space

Ctrl+5Set line-spacing to 1.5

Ctrl+0 (zero)Add or remove one line space preceding a paragraphStyles

Alt+Ctrl+Shift+sOpen or close Styles task pane

Alt+Ctrl+1Apply Heading 1 style

Alt+Ctrl+2Apply Heading 2 style

Alt+Ctrl+3Apply Heading 3 style

Alt+Shift+Arrow

Right/

Alt+Shift+Arrow

LeftPromote / demote Headings

Ctrl+SpaceRemove all manual styles

Ctrl+Shift+nApply Normal style

Ctrl+Shift+sOpen Apply Styles task pane (will not close with pressing it a second time)

Alt+Ctrl+kStart Auto Format

Search and Replace

Ctrl+hOpen traditional find and replace window

Ctrl+h, then Alt+dOpen traditional find window

Alt+Ctrl+y, or Shift

+F4Repeat last find after closing find window

Ctrl+TabJump between find menu and document

Alt+Space, Arrow

keys and EnterMove find menu window

EscClose traditional search window if active

Ctrl+fOpen (new) search menu in navigation task pane alt, then w,kOpen and close Navigation pane (View, Navigation)

Manage Word View

Switch Views

Alt+Ctrl+pSwitch to Print Layout view

Alt+Ctrl+oSwitch to Outline view

Alt+Ctrl+nSwitch to Draft view (used to be normal view)

Ctrl+scroll mouseZoom in and zoom out

alt then w, qOpen Zoom Menu (no native shortcut exists for zoom in/ zoom out)

Alt+Ctrl+sSplit the document window

Ribbons

Ctrl+F1Show or hide the ribbon

f10 or altSelect item in Ribbon

EscLeave Ribbon or Submenu

Arrow Left/Arrow

RightMove left or right between main Ribbon Menus if active Arrow KeysMove left/right/up/down between Ribbon Menus and

Sub-Menus

space or enterWhen in ribbon Open or activate selected item

Navigation Pane

Alt, then w,kOpen and close Navigation pane (View, Navigation) F6/Shift+F6With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom

Taskbar, (3) Ribbon, and (4) Document

Tab/Shift+TabIn Navigation Pane: Move through Navigation Pane options

Word 2010 Shortcuts

Platform: Windows/English

Tables

Navigate in Tables

Arrow Down/Arro

w UpJump one row down / one row up Tab/Shift+TabJump to (and select) next / previous table cell Alt+Home/Alt+EndJump to first column/ jump to last column

Alt+Page Up/Alt+Pa

ge DownJump to first row / jump to last row

Ctrl+Arrow Left/Ctr

l+Arrow RightOne cell to the left / to the right

Select Table Contents

Shift+EndSelect current table cell

end, then shift+Ho meSelect content of current table cell

Press and hold

shift and press arrow keys repeatedlyExtend selection to adjacent cells

Ctrl+Shift+f8, then

pressExtend selection or block

Alt+5 on numeric

keypad (with numLock off)Select an entire table

Edit Tables

Alt+Shift+Arrow

Up/Alt+Shift+Arro

w DownMove current row up or down

In first column,

press shift+end repeatedlySelect row*

In first row press

alt+Shift+Page

DownSelect column

Shift+F10, then dDelete rows* with rows selected

Shift+F10, then d,

then r and enterDelete row

Shift+F10, then d,

then c and enterDelete column

Shift+F10, then i,

then aInsert row above

Shift+F10, then i,

then bInsert row below

Ctrl+TabInsert tab character

tab in last table cellAdd row at the end *Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column.

Outline View

Ctrl+Shift+oSwitch to Outline View

Tab/Shift+TabPromote / Demote a paragraph (or Alt+Shift+Arrow

Left/Arrow Right)

Alt+Shift+Arrow

Up/

Alt+Shift+Arrow

DownMove selected paragraphs up / down

Ctrl+Shift+nDemote to body text (set style to normal)

Alt+Shift++ / Alt+Sh

ift+-Expand / Collapse text under a heading Alt+Shift+aExpand or collapse all text or headings / key on the numeric keypadHide or display character formatting Alt+Shift+lShow the first line of body text or all body text Alt+Shift+1Show all headings with the Heading 1 styleAlt+Shift+nShow all headings up to Heading n

Ctrl+TabInsert a tab character

Review Documents

F7Choose the Spelling command (Review tab).

Alt+Ctrl+mInsert a comment

Ctrl+Shift+eTurn change tracking on or off

Alt+Shift+cClose the Reviewing Pane if it is open.

Ctrl+Shift+*Display nonprinting characters.

Alt+F10Display the Selection and Visibility task pane.

Ctrl+Shift+gOpen the Word Count dialog box.

Print Documents

Ctrl+pPrint a document (print preview)

EscClose print preview

Arrow keys, Page

up /Page DownMove around the preview pages (with focus on preview page*)

Ctrl+Home/Ctrl+En

dMove to first page / last page (with focus on preview page) *Except tabbing, there seems to be no shortcut to jump to preview page.

Clicking on it with the mouse is an option

Fields

Alt+Shift+dInsert current date (insert DATE field)

Alt+Shift+pInsert page number (insert PAGE field)

Alt+Shift+tInsert time (insert TIME field)

Alt+Ctrl+lInsert LISTNUM field

Ctrl+F9Insert an empty field

Ctrl+Shift+lInsert a LISTNUM field

Shift+F9Show or hide field code/result of selected field Alt+F9Show or hide field codes/results of all fields in document

F9Update selected fields*

Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

F11/Shift+F11Go to the next field/ previous field

Ctrl+Shift+F7Update linked information in a Microsoft Word source document

Ctrl+Shift+F9Unlink a field

Ctrl+F11/Ctrl+Shift

+F11Lock a field / Unlock a field *to update all fields, select the complete document with ctrl+a, then update fields by pressing f9)

Mail Merge

Alt+Shift+kPreview a mail merge

Alt+Shift+nMerge a document

Alt+Shift+mPrint the merged document

Alt+Shift+eEdit a mail-merge data document

Alt+Shift+fInsert a merge field

Alt+Shift+kPreview a mail merge

Alt+Shift+nMerge a document

Alt+Shift+mPrint the merged document

Alt+Shift+eEdit a mail-merge data document

Alt+Shift+fInsert a merge field

Word 2010 Shortcuts

Platform: Windows/English

The Rest

F1Get Help or visit Microsoft Office.com

Alt+F4Exit Word

Shift+F10Display a shortcut menu (Simulate right mouse button) Alt+F3Create new Building block with selected textsquotesdbs_dbs31.pdfusesText_37

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