H-E-B All American 4th of July Family Fun Fest & Fireworks Show PDF

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Celebrate Independence Day at the 24th Annual H-E-B All American Family Fun Fest & Fireworks Show Monday, July 4,

2022, at Crossroads Recreational Complex! Star Spangled Festivities start @ 4:00pm with the GREATEST FIREWORKS

show in Central Texas @ 9:30pm. Estimated attendance for this event is 8,000-12,000.

* The H-E-B All American 4th of July Family Fun Fest & Fireworks Show is free and open to the public, no fireworks allowed in the park.

Vendor applications are now being accepted for this event and are due by Wednesday June 22nd , 2022. Vendors must

review the MANDATORY RULES AND REGULATIONS prior to submitting your online application as you will be

responsible for all information contained therein. WHERE: Crossroads Recreational Complex (Prairie View Rd, Temple, TX 76502)

WHEN: Monday, July 4, 2022, 4pm -10pm

VENDOR SPACE: Vendor space is limited to a single 15 x 15 booth (including all wires, stakes, poles, etc.) with a good roof

that can withstand wind, rain and inclement weather If you require a larger space (Example: 15 x 20) then you would need

to purchase additional space. All items being sold must be contained in booth space. Vendors are responsible for providing

all their own equipment, including tables, chair, etc.

ELECTRICITY: Vendors requesting electricity must do so at time of registration with additional payment included. Please

bring 110 amps for the generator. The generators are limited on the loads it can handle. You must bring a minimum of 50 ft.

heavy-duty extension cord marked with your name and a three-way plug.

REQUIREMENTS: Vendors must remain open until event closing, even if vendor is sold out. Leaving early makes the event

look in disarray; and vendors who leave early will not be invited to participate the following year. Your booth must be

neat, attractive and well-maintained. Signage with visible and clear pricing is required. You are responsible for setting up,

maintaining, and removing your own booth, merchandise, and trash. NOTE FOR ARTS & CRAFT VENDORS: Lights will

be turned off at 9:30 for the firework show. Please be aware you must stay in place until staff has cleared the parking lot and

given you clearance to breakdown.

GENERAL INFORMATION

This document contains pertinent RULES AND REGULATIONS that govern the operations of the H-E-B 4th of July All

American Family Fun Fest & Fireworks Show. We are extending invitations to vendors who submit fully completed

applications with required payments made online by Wednesday, June 22, 2022, deadline.

The H-E-B 4th of July All American Family Fun Fest & Fireworks Show strives to maintain a balance and diversity in vendor

offerings, and quality offerings. Applications and products are reviewed so that we may maintain this balance. Our goal is

to keep standards high and promote a safe, successful, and fun event. The RULES AND REGULATIONS set forth in this

document are designed to maintain order and to regulate activities on the event site. H-E-B All American 4th of July Family Fun Fest & Fireworks Show

2022 VENDOR INFORMATION

DEADLINE: Applications must be submitted by 5:00pm on Wednesday, June 22, 2022

FOOD VENDOR FEES:

Food Vendor (1) Single 15x15 Space extra space $75) $230 Non-Profit Vendor $75 (1) Single 15x15 space extra space $75 must provide

documentation Electricity -All FOOD Vendors will have access to power, as it is included in the fee above.

ARTS & CRAFT VENDOR FEES:

Vendor (1) Single 10x10 Space extra space $75) $100 Non-Profit Vendor $75 (1) Single 10x10 space extra space $75 must provide documentation

Homebased $225 (each 10x10 vendor spot)

NOT: Electricity NOT available for ARTS & CRAFT VENDORS. There is sufficient lighting in this location. If your business requires

electricity, please let me know so we can discuss options.

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RULES AND REGULATIONS

1. City of Temple does not guarantee vendor sales.

2. Vendors, their staff, employees, and agents must comply with all vendor policies, fire codes, laws, ordinances, and

regulations pertinent to health, fire prevention, and public safety. Failure to comply may result in expulsion from the event

without a refund.

3. A limited number of vendors in each category will be accepted to the event. Decisions are at the sole discretion of

City of Temple. and based on, but not limited to: the best interest of the event which reserves the right to admit duplicate

businesses based on the events size and needs.

4. All location placements will be at the sole discretion of City of Temple. WE ABSOLUTLEY CANNOT GUARANTEE

BOOTH SPACE LOCATIONS. Use of City of Temple property is strictly limited to assigned location.

5. Any product not specified in the application will not be allowed at the event. Unapproved items must be removed from

the vendor booth when asked by City of Temple Staff. Failure to abide will result in expulsion of this event in future

years.

6. Vendor agrees to allow the City of Temple to photograph booth spaces and products during the event for no additional

compensation. Photos and video taken may be used in future City of Temple promotions.

7. Prohibited Items: Drawings or raffles shall not be allowed. No political party booths. Vendors shall not sell or give away

drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, knives/swords, brass knuckles, guns, sprays,

stun-guns, any weapon related item, or any other items deemed as undesirable by the City of Temple.

8. The use of amplified public address systems/stereos/radios is prohibited.

9. Sales & Distribution: It is the sole responsibility of each vendor/concessionaire to obtain the applicable and appropriate

state and local licenses and permits as well as payment of taxes pertaining to their operation. You must obtain any and all

required food handler permits from the City of Temple and/or Bell County. You are responsible for your own sales;

there will be no tickets for food. You may not solicit in any other area of the event.

10. Pets: No pets of any kind allowed! No exceptions. Do not leave your animals in your vehicle, or animal control will be

summoned.

11. City of Temple. reserves the right to refuse any application. Submission of an application does not guarantee

a space. EVENT/VENDOR HOURS: Monday, July 4, 2022, 4:00pm-11:00pm Booth space must be occupied as assigned and be open and staffed during all regular event hours.

No late set-ups/early breakdowns allowed.

The event organizers retain the right to deny any vendor that cannot sustain a presence during the entire event

SET-UP/LOAD IN: beginning 12:00pm

All spots are pre-determined before load-in.

o You will be given a load-in time - please arrive, unload, and set up in the allotted time frame.

These slots will be available based on size of your vendor booth/mobile vendor unit. We will plan space accordingly

to the vendor booth/mobile vendor unit measurements you provide. Please be accurate with your sizes (to include

tongues, pull down doors etc.), state what side you will be serving out of, and be on time for setup.

You will not be allowed to enter the site until your scheduled load in time, unless otherwise permitted by coordinator.

NO LATE ARRIVALS WILL BE PERMITTED. AFTER unloading, and BEFORE setting up, your vehicle and/or

trailer will need to be moved to a designated parking area. All vehicles MUST be out of the event area by 3:00pm.

EVERYONE MUST BE IN PLACE AND AT YOUR BOOTH AT THE TIME DESIGNATED BY YOUR EVENT COORDINATOR FOR HEALTH & FIRE INSPECTIONS! DO NOT LEAVE YOUR BOOTH

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UNTIL THE HEALTH INSPECTOR AND FIRE MARSHALL HAVE COME BY AND COMPLETED

INSEPCTION

Booths must be set up and ready to open at 3:00 p.m.

Once you are set-up, your vehicle must remain parked in the vendor area during the event. We do not allow re-entry

once the event has begun. Plan on bringing everything you need prior to gate openings. Bring a hand truck and/or cart

if you need to load anything in & out. Vendors must have enough product in order to operate in the required

hours.

TAKE DOWN/LOAD OUT: Monday 11:00pm

Do not dismantle your booth prior to closing time. Vehicle/Trailer will not be allowed to drive on, in or out of the

area until designated times.

Do not try to bring in, remove your vehicle from vendor parking area. After the crowd sweep, vendor relations

staff will coordinate load out with you, and we will notify vendors to bring in their vehicles.

For liability purposes, NO vendor vehicles are permitted in venue until all patrons have been evacuated.

Please make sure ALL your staff are aware of this guideline & abides by it, or risk personal damage, ejection

and/or not being invited back. Please bear with us and be patient. This is not an easy or quick process. You can

help by breaking down and packing up your booth, while you wait.

Power will be turned off promptly at 11:30pm please plan accordingly as City of Temple is not responsible

for any damaged or lost goods.

POP UP TENTS: All vendor booths must be self-contained. Tents must meet all fire safety requirements and be

securely weighted or staked down. Any tent deemed not safe, properly secured or structurally sound will be

asked to be removed.

TRASH & WASTE: All vendors are responsible for trash pickup and waste disposal. Grounds must be kept clean and free of

clutter. Vendor area must be totally cleaned up before leaving the event. Each vendor is responsible for the removal and

disposal of all materials, food waste, grease disposal, litter (including cigarette butts), garbage, including boxes, (broken

down), and signs.

ICE: Ice Bags will also be available for purchase. City of Temple staff will be on site to sell you ice if needed.

WATER/WASTEWATER: NO WATER IS AVAILABLE ONSITE. DUMPING OF WATER INSIDE THE EVENT WILL NOT BE PERMITTED! water and dispose of their waste water at an appropriate dump site.

PARKING: Parking passes will be provided - 1 per vendor due to limited space. Except for specified set-up/load-in and

break-down/load-out times, vehicles will not be permitted at event site. Vehicles will be removed immediately when asked to

be by City of Temple staff. Parking a vehicle and removing the pass to enter another vehicle (overriding the 1 vehicle per

vendor max) into the parking area is not allowed and will be grounds for removal from the event. Vehicles are classified as

CRAFT VENDORS

Fine art, photography, pottery, jewelry, furniture, candles, soaps, clothing, sculpture, and other crafts

A limited number of vendors in each category will be accepted. Decisions are at the sole discretion of City of Temple.

and based on, but not limited to the best interest of the event. The event reserves the right to admit duplicate

businesses based on the event needs and size. Exclusivity may be extended at the eventEntries are first

come first serve.

Battery operated lights are encouraged

Must make 75% of the goods located in your booth. This includes personally hand-crafted items.

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HOME BASED VENDOR: $225

Defined as a business that operates out of a home that is either selling a product or service. May also hand out coupons, business information or discounts. We only accept ONE vendor from each type network marketing organization.

FOOD VENDORS/TRUCKS:

You must obtain any and all required food handler permits from the City of Temple and/or Bell County and have a

fire extinguisher inside your vendor booth at all times. Cooking equipment (such as pits) must be placed behind the booth and secured from pedestrians. No vehicles/trailers are allowed behind/beside booths.

Each full and single item food vendor must detail what food and beverages they will provide, including price.

Prices of items for sale must be posted and visible to the public. Vendors selling unapproved items or selling items at inflated prices will immediately be shut down. No alcoholic beverages can be sold out of your booth at any time.

The deadline is Wednesday June 22, 2022, at 5pm. Vendor hereby requests permission to display and sell the products

and/or services listed above. Further, the City of Temple reserves the right to approve any product/item a vendor may wish to

sell or dispense as well as limit the number of concessions selling the same product/item. DO NOT bring items to the event

unless previously approved. On the day of the event, our standards committee will be monitoring compliance.

By signing the application, I acknowledge that the H-E-B All American 4th of July Family Fun Fest & Fireworks Show is

subject to various weather conditions and state and federal safety and health regulations. No refund of application fees.

Vendors must remain open until event closing. I have read and understand and will abide with all City of Temple general

information, rules and regulations. My participation in the event may involve a risk of injury, illness, or death including

exposure to pandemic illness, including COVID-19. I understand that COVID-19 has been declared a worldwide pandemic, is

extremely contagious, and is believed to be spread primarily from person-to person contact. While the City of Temple

has taken measures to reduce the spread of COVID-19, I acknowledge and agree the City of Temple cannot guarantee that I

will not become infected with COVID-19, and I understand and affirm that attending this event could increase the risk

of contracting COVID-19 or other illness.

The City of Temple has taken enhanced health and safety measures for event attendees and the event staff. While working the

event Vendors are expected to follow all posted instructions. Certificate of Insurance and/or AFFIRMATION AND LIABILITY RELEASE must be provided before set-up.

For more information contact:

Amanda Weckbacher, Events Coordinator

City of Temple Parks & Recreation Department(O) 254.298.5774 (C) 254-493-5095

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